April 15, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve March 18, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Approve Revisions to Policy GFAL Assistant Business Manager
Description:
Revisions update qualifications, remove direct reports, remove reference to payroll officer, and other duties may be assigned by Business Manager. Originally presented at March 18, 2024 school board meeting.
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7.D.2. Approve Revisions to Policy GFAH District Bookkeeper
Description:
Revisions add additional duties and updates whom the position reports to. Originally presented at March 18, 2024 school board meeting.
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7.D.3. Approve Revisions to Policy GFAN Purchasing Agent
Description:
Revisions update and add duties. Originally presented at March 18, 2024 school board meeting.
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7.D.4. Approve Revisions to Policy GFAM Payroll Agent
Description:
Revisions update and add duties. Originally presented at March 18, 2024 school board meeting.
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7.D.5. Approve New Policy GFAO Fixed Asset Coordinator
Description:
This would be funded by replacing an existing vacant PT Bookkeeping position and a FT Bookkeeping position (saving $2,621.27). The employee currently in the FT Bookkeeping position would assume the role of Fixed Asset Coordinator. This is being done to refocus more efforts on fixed assets given the volume of assets that have been added to the district in the past five years. Originally presented at March 18, 2024 school board meeting.
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7.D.6. Discuss February 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.7. Approve Purchase of Twelve (12) New IC Diesel 71 Passenger School Buses
Description:
10 of 12 stock units will go into production Aug/Sept. 2024 and 2 of 12 stock units will go into production Jan/Feb 2025. All units will be funded out of the FY25 budget. 5 units will go to East Central, 3 units will go to St Martin, and 4 units will go to Vancleave.
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7.D.8. Discuss FY25 Budget
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7.D.9. Approve Advertisement for FY25 Notice of Public Hearing and Proposed Ad Valorem Tax Effort (MS 27-39-207)
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7.D.10. Approve Asset Surplus
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7.D.11. Approve Property Insurance Recommendation for 2024-2025 Using Base Proposal (Option 1)
Description:
This renewal is a decrease of $205,929 in annual premium with a $1M increase in the minimum deductible per storm going from $2M to $3M.
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7.D.12. Approve Increase of Insurance Reserves (Fund 1121) from $5,000,000 to $6,000,000 to Cover Any Future Losses Not Covered by Insurance, MEMA, or FEMA
Description:
This increase is recommended based on the maximum probable retained loss expected in a 1/250 year named storm ($5.4M) as well as if the district were to have two named storms hit the district ($6M minimum deductible).
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7.D.13. Approve Prepaid Claim Docket
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7.D.14. Approve Open Claim Docket
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7.D.15. Approve Request to Re-advertise and Conduct Reverse Auction to Purchase Split-System Heat Pumps, Air Handlers, and Heat Kits
Description:
This is being funded by remaining ESSER III funds and all equipment will be installed at East Central Lower Elementary. This is being readvertized to change one piece of equipment and add additional equipment. All equipment is to be delivered by June 15, 2024.
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7.E. Human Resources and Risk Management
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7.E.1. Approve Revisions to Policy GFABH Teacher Aide for Special Education
Description:
Request to approve the update to qualifications for the Policy GFABH - Teacher Aide for Special Education.
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7.E.2. Approve Revisions to Policy GBRHC Return to Work
Description:
Request to approve the updates to Policy GBRHC to be current with our district return to work procedures.
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7.E.3. Approve Revisions to Policy GFBCD Assistant Teacher
Description:
Update to the Policy GFBCD Teacher Assistant to include updated qualifications.
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7.E.4. Approve Revisions to Policy JAA Equal Educational Opportunities
Description:
Requesting the update of Policy JAA to be current within guidelines.
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7.E.5. Rescind Policy GD Teacher Assistant
Description:
Request to rescind this policy as we currently have a job description for Teacher Aide making Policy GD redundant.
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7.E.6. Approve Revisions to Policy GGBC Teacher Salary Scale
Description:
The teacher salary scale has been updated by changing to the upcoming 2024-2025 school year and using specific language for the performance-based supplement if the Jackson County School District has an accountability rating of "A" or "B" as determined by MDE for the previous year.
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7.E.7. Approve Revisions to Policy GFBE Transportation Supervisor
Description:
Requesting approval to update Policy GFBE. The update is to correct the position of Assistant Superintendent of Support as the person the Transportation Supervisor will report directly to.
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7.E.8. Approve Revisions to Policy GBRIA for FMLA (Family Medical Leave Act)
Description:
Requesting to approve the update to our FMLA procedures in Policy GBRIA. The changes are to update district procedures for FMLA.
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7.E.9. Approve Revisions to Policy GFABC Psychometrist
Description:
This request is to approve Policy GFABC - Psychometrist - to update the correct number of days this position is required to work under the terms of employment.
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7.E.10. Rescind Policy GBAB Employer Housing
Description:
Requesting the Policy GBAB be rescinded due to the Jackson County School District no longer offering employer housing.
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7.E.11. Approve Revisions to Policy JAD Student Handbooks
Description:
Requesting approval for Policy JAD student handbook update. The only correction is to remove the district website due to changes in the specific website address over time.
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7.E.12. Approve Revisions to Policy JB Student Complaints Title IX
Description:
The updates we are requesting to Policy JB - Student Complaints Title IX are to update our current policy from 2019 to meet the updated guidelines as in MSBA sample policy.
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7.E.13. Approve Policy GFABW Speech Language Therapist
Description:
JCSD does not currently have a job description for a Speech Language Therapist. The approval of this job description for Policy GFABW will create a job description for this position.
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7.E.14. Approve Policy GFABX Speech Language Pathologist
Description:
This approval request is the creation of the job description - Policy GFABX for the Speech Language Pathologist. JCSD currently does not have a job description for this position.
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7.E.15. Approve Revisions to Policy GFABB Psychologist
Description:
The edit in this approval request is updating the terms of employment for the Lead Psychologist for our district. The number of days should be 207. We are requesting this approval to match the current job guidelines.
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7.E.16. Approve Revision to Policy JBA Compulsory School Attendance
Description:
This request is to approve the removal of the obsolete district website address in this policy from 2013 on Policy JBA - Compulsory School Attendance.
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7.E.17. Present to Rescind Policy GFBL Infrastructure Manager
Description:
Requesting this present item to rescind this job description Policy GFBL as this position is obsolete.
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7.E.18. Present to Rescind Policy JCD (1) GED Program
Description:
Presenting the request to rescind Policy JCD (1) GED Program.
JCSD no longer has a GED program and this policy is obsolete.
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7.E.19. Present Revision to Policy IDDH Section 504 Americans with Disabilities Act
Description:
The revision to Policy IDDH - Section 504 being presented is to update the policy with the current Coordinators' information and phone number.
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7.E.20. Present Request to Rescind Policy GFAED Job Description for Technology Trainer/Facilitator
Description:
This request is being presenting to rescind this job description Policy GFAED as the position for Technology Trainer/Facilitator is obsolete.
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7.E.21. Present to Rescind Policy GFAEA Computer Technician
Description:
The request is being presented to rescind this job description. Policy GFAEA - computer technician is an obsolete position with our district.
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7.E.22. Present to Rescind Policy GGBAA Salary Scale
Description:
The request is to rescind GGBAA Salary Scale Policy for Computer Technician II.
This position is obsolete.
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7.E.23. Present Revision to Policy JD-1 Discipline, Suspension, Expulsion of Disabled Students
Description:
Presenting this revision to Policy JD-1. This policy has not been updated since 2004. The revisions update the policy to current practices and procedures of the Jackson County School District.
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7.E.24. Present Revision to Policy JGA Pandemic
Description:
Presenting revision to the Pandemic Policy JGA to include continuance of education guidelines per MSBA sample policy. This policy was last updated in 2014.
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7.E.25. Present Request to Rescind Policy GFAAA Job Description for Director of Curriculum and Central Office Administration
Description:
Presenting this request to rescind the job description Policy GFAAA for the Director of Curriculum and Central Office Administration as this position is obsolete.
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7.E.26. Present Request to Rescind Policy GGBK Salary Scale Food Service Coordinator
Description:
Presenting this request to rescind the salary scale GGBK - Food Service Coordinator as this scale is obsolete.
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7.E.27. Present Request to Rescind Policy GFAEF Job Description for IT Infrastructure Technician I.
Description:
This request is being presented to rescind Policy GFAEF for IT Infrastructure Technician I. This job is obsolete.
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7.E.28. Approve Revisions to School Admissions Policy JBC
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7.E.29. Approve Revisions to Administrative Salary Scale Policy GGBA
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7.E.30. f.y.i. Workers Comp.
Description:
f.y.i. includes the month of March incidents to update the monthly Worker Compensation Claims report.
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7.E.31. Rescind Policy GBAB Employer Housing Program
Description:
Rescind the obsolete policy GBAB - employer housing.
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7.E.32. Approve April 2024 Personnel Changes
Description:
Board Agenda Personnel Changes for April 2024
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7.F. Curriculum and Instruction
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7.F.1. Curriculum
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7.F.1.A. Approve MOU Between USM and JCSD for Teacher Candidate Contract FY 2024-2025
Description:
This agreement will allow for the placement of teacher candidates in educational field experiences in JCSD schools.
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7.F.1.B. Approve Change In Funding Source for Houghton Mifflin Harcourt K-2 MDE State Adopted ELA Curriculum Purchase
Description:
The purchase of the MDE adopted ELA HQIM curriculum for our K-2 MS Into Reading Premium for 2024-2025 was approved 3-18-24. We ask to rescind that approval. We ask for approval to change the funding source for this product to district funding.
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7.F.1.C. Approve Renewal of Choosing the Best Journey and Life Curriculum Purchase Agreement
Description:
This curriculum is a parental option curriculum for grades 8 and 10 that meets the MS Department of Education requirement for a resource to encourage middle and high school students to make positive life choices.
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7.F.1.D. Approve Instructure for Canvas Learning Platform Renewal Purchase
Description:
This renewal of the Canvas learning platform allows teachers and students to access and manage online course learning materials and communicate about skill development and learning achievement.
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7.F.1.E. Approve Renewal of HMH Into Reading Professional Development Agreement
Description:
This professional development will introduce teachers to their new curriculum program structure, essential resources and implementation requirements. Houghton Mifflin Harcourt Into Reading is the new K-2 curriculum our district plans to use for 2024-2025.
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7.F.1.F. Approve Renewal of Kesler Science Purchase for Grades 5-8
Description:
This is a digital science renewal that our students and teachers have become accustomed to using for the past two years. It offers thousands of lessons and activities for science classrooms across Life, Earth and Physical Science.
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7.F.1.G. f.y.i. - Benchmark #3 Data Comparison Presentation
Description:
MAAP 2023 - Benchmark #3 2024 Data Comparison
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7.F.1.H. Approve Renewal of Renaissance MyOn/AR/Star Agreement for 2024-2025
Description:
These programs have been used by our district for several years with excellent results in promoting literacy.
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7.F.1.I. Present JCSD Student Handbook for 2024-2025
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7.F.1.J. Approve Policy Code IDE-Gifted Education Program
Description:
Policy updated to make sure JCSD complies with Mississippi Gifted Education Program Standards and the requirements of the MS Public School Accountability Standards related to gifted education programs
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7.F.1.K. Rescind Item 7.F.I.G Board Approved on 3/18/24 and Approve Updated Agreement with Progress Learning
Description:
Please rescind item 7.F.I.G board approved on 3/18/24. We would like to use ESSER funding for this purchase and the start date on the contract has been changed from 11/1/24 to 9/1/24. There is no increase in price.
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7.F.2. Special Education
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7.F.3. Student Services/Federal Programs
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7.F.3.A. f.y.i. Monthly School Improvement Board Reports for TSI and ATSI Schools: ECMS, SMEE, SMUE, SMMS, SMHS, and VMS
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7.F.4. Career and Technology
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7.F.4.A. Approve JCTC Discard of Perkins Items for March 2024
Description:
Approve JCTC Discard of Perkins Items for March 2024
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7.F.4.B. Approve Future JCTC Project Placement at St Martin High School
Description:
Approve Future Greenhouse Placement at St Martin High School
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7.G. Operations and Support
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7.G.1. Operations
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7.G.2. Information Technology
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7.G.2.A. Approve Renewal Contract for School Status
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7.G.3. Food Services
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7.G.3.A. f.y.i. March 2024 Free and Reduced Percentages
Description:
f.y.i. March 2024 Free and Reduced Percentages
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7.G.3.B. f.y.i. March 2024 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. March 2024 Average Daily Breakfast and Lunch Participation
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7.G.3.C. Approve Update to Policy GFAC Job Description Child Nutrition Director
Description:
Revision to Policy GFAC Job Description Child Nutrition Director - update reflects changes in position title, reports to and personnel reporting to sections
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7.G.3.D. Approve Update to Policy GFACD Job Description Child Nutrition Field Supervisor
Description:
Revision to Policy GFACD Job Description Child Nutrition Field Supervisor - update includes specific lifting requirements and physical demands of the job
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7.G.3.E. Approve Update to Policy GFACB Job Description Cafeteria Manager
Description:
Update to Cafeteria Manager Job Description Policy GFACB - revision includes an update with specific lifting requirements and physical demands of the job
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7.G.3.F. Approve Update to Policy GFACC Job Description School Food Service Worker
Description:
Revision to Policy GFACC Job Description School Food Service Worker - update includes specific lifting requirements and physical demands of the job
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7.G.3.G. Present Meal Prices for 2024-2025 School Year
Description:
Meal Prices for 2024-2025 School Year - price increases are a result of 70% increase in food expenditures since 20-21 school year and a decrease in federal reimbursement for the 23-24 school year. Adult meal increases are calculated based on federal guidance.
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7.H. 16th Section Leases
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7.H.1. f.y.i. Past Due Leases
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7.H.2. Award Hunting and Fishing Lease State Lease Number 21868 to Edward Havard
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7.H.3. Award Hunting and Fishing Lease State Lease Number 8697 to Steve Wright
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7.H.4. Award Hunting and Fishing Lease State Lease Number 61558 to Edward Havard
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7.H.5. Approve Robert Holden Store, LLC Lease Assignment to Ixtapa Restaurant, Inc.
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7.H.6. Approve Holbert 8 Year Appraisal Lease Amendment
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7.H.7. Approve Mauterer 8 Year Appraisal Lease Amendment
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7.H.8. Approve Werner 8 Year Appraisal Lease Amendment
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7.H.9. Approve Sonnier Custom Cabinets, LLC 8 Year Appraisal Amendment
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7.H.10. Approve Baptist Church of Vancleave 8 Year Lease Appraisal Amendment
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7.H.11. Approve Webb 8 Year Appraisal Lease Amendment
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7.H.12. Approve Rodriguez 8 Year Appraisal Lease Amendment
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7.I. Contracts and Agreements
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7.I.1. Approve Agreements For Payment or Non-Payment of Maintenance Funds and Tuition For Transfer Students For 2024-2025
Description:
These agreements are approved and signed by both parties in order for student transfers to adhere to Mississippi mandates.
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7.I.2. Approve Long Beach School District's Agreement Between School Districts for Payment or Non-Payment of Maintenance Funds for Transfer Students
Description:
FY 24-25 Long Beach agrees to a $0 (zero) amount of local maintenance funds in support of a transferred student. Long Beach does charge a $2,500.00 tuition fee per returning student for children who transfer to their campus without benefit of a parent employed in their district.
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7.I.3. Approve ECMS Spring Dance DJ Contract
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7.I.4. Approve ECMS Library Book Discard
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7.I.5. Approve SMAC Gym Facilities Use Agreement
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7.I.6. Approve Coast Family Health Center Contract Renewal
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7.I.7. Approve Rebecca Duncan Resolution
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7.I.8. Approve Jenna Clark Resolution
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7.I.9. Approve Melinda Kay Tindle Resolution
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7.I.10. Approve Colette Killen Resolution
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7.I.11. Approve Agreement Between School District for Non-Payment of Maintenance funds & Tuition for Transfer Students Received from Pass Christian School District
Description:
Agreement for board approval with notation that tuition students will be charged by their district is $2,000.00 per student and $1,800.00 per each additional child in the family to attend Pass Christian Public School District.
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7.J. Fundraisers and Donations
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7.J.1. Approve VHS Dance & VHS Esports Fundraisers
Description:
This is the first fundraiser for Esports and the second fundraiser for the dance team.
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7.J.2. Approve Fundraisers for VMS 7th Grade Field Trip
Description:
This is the first and second fundraisers for the 7th grade class.
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7.J.3. Approve SMHS Make a Wish PTO Fundraiser
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7.J.4. Approve ECMS Life Skills Fundraiser Authorization
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7.J.5. Approve VHS Football Online Apparel Store Fundraiser
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7.J.6. Approve SMHS Fundraiser for Boys And Girls Golf
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7.K. Travel Request
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7.K.1. Approve Travel Request for JCTC to Attend HOSA International Leadership Conference 2024
Description:
Approve Travel Request for JCTC to Attend HOSA International Leadership Conference 2024
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7.K.2. Approve Travel Request for ECHS to Attend FFA Convention
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7.K.3. Approve Travel Request for ECHS to Attend FFA State Contests
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7.K.4. Approve Travel Request for JCTC to Attend 2024 Educators Rising National Conference - Revised to Include Airfare
Description:
Approve Travel Request for JCTC to Attend 2024 Educators Rising National Conference - Revised to Include Airfare
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7.K.5. Approve Travel Request for ECMS Robotics to Attend Sea Perch Competition
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7.L. Approve Consent Agenda
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7.M. f.y.i. Superintendent Update
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7.N. Closed Session
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7.O. Executive Session
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7.O.1. Student Discipline
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7.O.2. Legal/Personnel Matters
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