February 19, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve January 11, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.A.4. School Board Recognition
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss December 2023 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Discuss FY25 Budget Timeline Draft
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7.D.3. Present Update to Overtime Policy GADB
Description:
Presenting an update to Policy GADB - Compensatory time and overtime for employees includes an edit by the Business Department.
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7.D.4. Approve Request for Winter Weather Forgiveness Day
Description:
This is requesting a "forgiveness" day due to school closure for January 16, 2024 for students and employees not to have to make the day up due to severe winter weather advisory.
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7.D.5. Rescind Approval of Discarding JCSD Asset #2300592 from December 11, 2023 Board Meeting Minutes
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7.D.6. Approve Flood Insurance Policy Renewal Proposal
Description:
This is an increase of $92.24 from last year.
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7.D.7. Approve Application for Voluntary Student Accident Insurance for 2024-2025 with Guarantee Trust Life Insurance Company and Authorize First Agency to Bind Coverage
Description:
This is a renewal of voluntary coverage offered to parents/guardians of students during registration. The parents/guardians are responsible for any premiums as a result of enrollment. Coverage options and premiums remain unchanged from 2023-2024 school year.
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7.D.8. f.y.i. - FY22 OSA Compliance Audit Results
Description:
Out of the 94 school district compliance audits released publicly by the Office of State Auditor, this tied for 2nd best in the state and 1st on the coast.
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7.D.9. f.y.i. - Plant Daniel Update
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7.D.10. Approve Asset Surplus
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7.D.11. Approve Request to Advertise and Conduct Reverse Auction to Purchase Split-System Heat Pumps, Air Handlers, and Heat Kits
Description:
This is being funded by remaining ESSER III funds and all equipment will be installed at East Central Lower Elementary.
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7.D.12. Approve Prepaid Claim Docket
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7.D.13. Approve Open Claim Docket
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7.E. Human Resources and Risk Management
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7.E.1. Present Rescinding of Obsolete Summer Training Tech Prep Teachers Policy GADAE
Description:
Policy GADAE - Summer Training for Tech Prep teachers is obsolete. We no longer have Tech Prep offered as a class.
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7.E.2. Present Rescinding of Obsolete Special Needs Employee Training Policy GBFB
Description:
Present policy GBFB to rescind. Special Education employees are required to complete multiple training courses per MDE yearly. The constant change to training should not be named specifically in policy due to its ever-changing criteria.
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7.E.3. Present Update to Personnel Greivance Procedure Policy GAEP
Description:
Requesting to edit to Policy GAEP - Grievance Procedures for Licensed Personnel Evaluations. The edit is updating the Assistant Superintendent's job title.
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7.E.4. Presenting Update to Donated Leave Policy GADF
Description:
Present GADF Policy to update the donated leave policy. The forms are now located on our website and should be removed from policy. We have also edited the procedures slightly on donating leave if the employee is resigning.
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7.E.5. Present Update to Policy GAE Staff Complaints and Grievance
Description:
Presenting Policy GAE to correct the name of Assistant Superintendent job title in this policy.
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7.E.6. Present Update to Professional Qualifications Policy GBBA
Description:
Presenting GBBA Policy. This policy has been updated to be accurate according to MSBA sample policy.
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7.E.7. Present Update to School Bus Driver Compensation and Leave Policy GGBG
Description:
Presenting update to GGBG salary scale information to match our current procedures.
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7.E.8. Present Update to Policy GBI Evaluation of Employees
Description:
Presenting an update to Policy GBI to coincide with the current evaluation guidelines using the MSBA sample to edit and update this policy.
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7.E.9. f.y.i. Workers Compensation
Description:
This is an f.y.i. item for January 2024 Workers Compensation claims for JCSD.
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7.E.10. Present Revision to Policy GFBCH Director of Student Services/Federal Programs
Description:
Revisions will accurately reflect the current scope of responsibilites.
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7.E.11. Present Revisions to Policy GFAG District Curriculum Director
Description:
Revisions accurately reflect the scope of work and changes for next school year.
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7.E.12. Present Revisions to Policy GFAB Director of Special Education
Description:
Revisions will accurately reflect the current scope of responsibilities and changes for next school year.
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7.E.13. Present Policy Revision GBRI Absence from Duty
Description:
Adjustment to the approval for use of personal days by our staff.
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7.E.14. f.y.i. RFQ for Employee Benefit Services
Description:
This F.Y.I. is an invitation soliciting insurance brokers/consultants qualified to provide employee benefit brokerage and consulting services for Jackson County School District.
An RFQ has not been conducted since 2017. We want to provide the best possible benefits for our employees.
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7.E.15. Approve February 2024 Personnel Changes
Description:
Board Agenda Personnel Changes for February 2024
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7.E.16. Approve New G Policy Salary Scale for Business Manager Position
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7.E.17. Approve 2024-2025 Administrative Annual Recommendations
Description:
2024-2025 Administrative Annual Recommendations
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7.F. Curriculum and Instruction
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7.F.1. Curriculum
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7.F.1.A. Approve Mississippi Gulf Coast Community College & Jackson County School District Dual Credit and Collegiate Academy Addenda Agreements for Fall 2023
Description:
These dual credit addenda agreements for our JCSD students were late being delivered to us. We received these agreements on 1/17/24. The students at all three campuses participated in the classes this fall.
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7.F.1.B. Present Calendar 2024/2025 Draft for Students and Teachers
Description:
This 2024-2025 teacher and student calendar draft is offered to the board as present for consideration following meetings held by members of the JCSD calendar committee where several options were discussed and considered.
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7.F.1.C. Approve William Carey University Letter of Agreement William Carey University and East Central High School Spring 2024 (DCSP2024) Addendum
Description:
This agreement allows ECHS to participate in high school dual credit courses offered in partnership with William Carey University. The dual credit courses offered by William Carey are not an option through MGCCC.
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7.F.1.D. Rescind the January 11, 2024 Approval of Spring MGCCC and JCSD Dual Credit and Collegiate Academy Addenda
Description:
Dr. Terri Sasser notified us via email on 1/22/24 that the addenda approved at our January board meeting for the Spring 2024 Dual Credit Addenda with MGCCC was not current and would be replaced with an updated version to submit for approval that included information pertaining to a dual credit scholarship.
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7.F.1.E. Approve Revised 09/19/2024 MGCCC & JCSD Dual Credit and Collegiate Academy Addenda for Spring Semester 2024
Description:
These revised addendum agreements include the Collegiate Academy/Dual Credit scholarship discount information available to qualifying students. The previous agreements approved on the January agenda did not have this information included in the agreement. Mr. Pickett has reviewed and approved these agreements for board vote.
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7.F.1.F. Approve Vancleave Lower Elementary Kids First Education Proposal
Description:
VLE plans to use federal funds to purchase two days of consultant coaching on teacher effectiveness customized for their needs.
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7.F.1.G. Approve VMS School Test Security Plan Addendum FY 2023-2024
Description:
This addendum is submitted to update VMS's school test coordinator from Amanda Taylor to Frankie Jones effective February 19, 2024.
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7.F.1.H. f.y.i. Two changes to the Mississippi Statewide Accountability system that will affect grades for the 2023-2024 school year.
Description:
These changes are the result of a U.S. Office of Inspector General (OIG) audit of the accountability system and a 2023 bill (SB 2487) enacted by the Mississippi Legislature.
The first change concerns points for growth and acceleration. The second change concerns points for dual credit and Advanced Placement (AP) performance. |
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7.F.2. Special Education
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7.F.2.A. Approve Contract Between Jackson County School District and Dakota Auring, LLC
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7.F.3. Student Services/Federal Programs
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7.F.3.A. f.y.i. MonthlySchool Improvement Reports for TSI and ATSI Schools: ECMS, SMEE, SMUE, SMMS, SMHS, and VMS
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7.F.4. Career and Technology
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7.F.4.A. Approve Donation of a Vacuum Sublimation Heat Press Machine to FabLab Jackson County
Description:
Approve Donation of a Vacuum Sublimation Heat Press Machine to FabLab Jackson County
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7.F.4.B. Approve Donation of a Resin 3D Printer to Jackson County Technology Center
Description:
Approve Donation of a Resin 3D Printer to Jackson County Technology Center
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7.F.4.C. Approve Contract and Purchase of Carport for FabLab Jackson County
Description:
Approve Contract and Purchase of Carport for FabLab Jackson County
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7.F.4.D. Present Upcoming CTE Dates
Description:
Present upcoming CTE dates.
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7.G. Operations and Support
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7.G.1. Operations
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7.G.1.A. Approve Contract Amendment for ECUE ESSER Windows Project
Description:
This contract amendment will decrease the total contract amount by $24,956.00 for a final total contract in the amount of $453,344.00.
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7.G.1.B. Approve Change Order for St. Martin East & North Elementary Roof Project along with Certificate of Substantial Completion
Description:
This change order will return $32,092.00 to this district funded project per attached document. You will also find the certificate of substantial completion that accompanies this change order.
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7.G.1.C. Approve Change Order for St. Martin Upper & East Elementary ESSER HVAC Project
Description:
This change order will increase the project by $809,062.50. The additional cost will furnish and install additional condensing units as outlined in the attached documents.
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7.G.1.D. Approve Change Order for Vancleave ESSER HVAC Project
Description:
This change order will increase this project by $313,643.50. The additional expenses will furnish and install additional HVAC units as outlined in the attachment.
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7.G.1.E. Present Revision to Policy GFBH Maintenance II Job Description
Description:
Revision add physical requirements to perform basic job duties and updates direct report.
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7.G.1.F. Present Revision to Policy GFBG Maintenance I Job Description
Description:
Revisions add physical requirements in order to perform basic duties and updates direct report.
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7.G.1.G. f.y.i. Maintenance Work Orders
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7.G.1.H. Approve Bus Turnarounds
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7.G.1.I. Approve Request for Assistance from Jackson County Board of Supervisors to Work on St. Martin Athletic Fields
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7.G.1.J. Present JCTC District Expansion
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7.G.2. Information Technology
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7.G.2.A. Policy IJ-R Public Hearing of Technology Protection Measures and Internet Safety Policy
Description:
E-Rate requires an annual presentation of our acceptable use policy (IJ-R)
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7.G.2.B. Approve E-Rate C1 Contract & C2 Proposed Purchase Agreement
Description:
The C1 contract is our internet connection and the C2 is infracture equipment and fiber runs we need. This is funded 80% by E-Rate and 20% by the District.
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7.G.2.C. Approve Technical Services Agreement (ESSER Funded)
Description:
This is the agreement for the outsourced IT staff.
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7.G.3. Food Services
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7.G.3.A. f.y.i. January 2024 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. January 2024 Average Daily Breakfast and Lunch Participation
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7.G.3.B. f.y.i. January 2024 Free and Reduced Percentages
Description:
f.y.i. January 2024 Free and Reduced Percentages
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7.H. 16th Section Leases
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7.H.1. f.y.i. Past Due Leases
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7.H.2. Approve Request to Advertise for Hunting and Fishing Leases S16-T05S-R07W, S16-T06S-R05W, S16-T04S-R07W
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7.H.3. Approve 8 Year Appraisal Lease Amendment for May
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7.H.4. Approve Mississippi Forestry Commission's Request
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7.I. Contracts and Agreements
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7.I.1. Approve SMHS Wrestling Team Matching Grant
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7.I.2. Approve SMMS Baseball Diamond Club Matching Grant
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7.I.3. Approve SMNE Yearbook Contract
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7.I.4. Approve Vancleave High School-Touchdown Club Matching Grant
Description:
This matching grant application will enhance the current weight room equipment with upgraded stationary equipment that will be utilized by all athletes from 7th grade through 12th grade.
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7.I.5. Approve Bus Driver Appreciation Resolution
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7.I.6. Approve JCSD Student Release Requests for 2023-2024
Description:
Three students living in the St. Martin section of JCSD request release for transfer to the Biloxi School District. New stepfather works at Gorenflo and Nichols as a music teacher.
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7.I.7. Approve SMMS Imagine Learning License
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7.I.8. Approve SMEE Edclub TypingClub Student Licenses Agreement
Description:
The agreement provides curriculum for the computer class. It is the student licenses.
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7.J. Fundraisers and Donations
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7.J.1. Approve VHS Father/ Daughter Dance Fundraiser Authorization
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7.J.2. Approve ECHS Yearbook Fundraiser Authorization
Description:
2nd fundraiser for yearbook
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7.J.3. Approve ECHS Lifeskills Fundraiser Authorization
Description:
3rd fundraiser for Life Skills
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7.J.4. Approve ECMS Yearbook Fundraiser Authorization
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7.J.5. Approve ECUE Yearbook Fundraiser Authorization
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7.J.6. Approve ECHS Science Club Fundraiser Authorization Form-Ingalls STEM Grant
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7.J.7. Approve ECHS Donors Choose Fundraiser Authorization
Description:
This is to provide 3 sets of novels for Ms. Pierce classroom.
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7.J.8. Approve VHS Softball Fundraiser Authorization
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7.J.9. Approve FabLab Grant for PLTW Expansion
Description:
Approve FabLab Fundraiser Grant for PLTW Expansion
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7.K. Travel Request
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7.K.1. Approve Travel Request for SMMS Teacher to Attend CEC 2024 Conference
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7.K.2. Approve Travel Request for SMHS Teacher to Attend MS HOSA State Competition
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7.K.3. Approve Travel for VHS Teacher to Attend MS DECA State Conference
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7.K.4. Approve Revised Travel Request for Federal Programs Accountant to Attend SBA Course
Description:
The January SBA course/class was canceled due to the winter weather. The February session will be extended an extra day.
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7.K.5. Approve Travel Request for SMHS to Attend CEC Conference
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7.K.6. Approve Emergency Travel for SpEd Director to Attend SpEd Director Meeting/Legal Summit
Description:
Ms. Stallworth found out on 01/10/2024 MDE virtual meeting that the Special Education Director Quarterly Meeting would be with the legal summit on January 30-31, 2024. It is a requirement for SpEd directors to attend these meetings.
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7.K.7. Approve Travel Request for JCTC to Attend HOSA State Leadership Conference
Description:
Approve Travel Request for Becky Wages to Attend HOSA State Leadership Conference
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7.K.8. Approve Travel Request for JCTC to Attend HOSA State Leadership Conference
Description:
Approve Travel Request for Brieanna Bean to Attend HOSA State Leadership Conference
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7.K.9. Approve Revised Travel Request for SpEd Office to Attend LRP Conference (Revised to Update Hotel)
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7.K.10. Approve Travel Request for JCTC to Attend Mississippi SkillsUSA State Competition
Description:
Approve Travel Request for JCTC to Attend Mississippi SkillsUSA State Competition
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7.K.11. Approved Revised Travel Request for ECMS to Attend Science Bowl
Description:
Account code correction only-Mr. Baggett approved the revision
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7.K.12. Approve Travel Request for Technology to Attend the 2024 ISTE Conference
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7.K.13. Approve Travel Request for SMHS to Attend Technology Student Association Conference
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7.K.14. Approve Travel Request for SMHS Teacher to Attend South Eastern Theatre Conference
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7.K.15. Approve Revised Travel Request for Assistant Superintendent to Attend MSBA Prosepective Superintendent Leadership Academy
Description:
Revised travel request added a day to the April meeting date. This travel request was previously approved in November 13, 2023 board meeting.
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7.K.16. Approve Travel Request for VMS to Attend Exceptional Children Convention & Expo
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7.K.17. Approve Travel Request for SMHS to Attend Audobon Aquarium of America
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7.K.18. Approve Travel Request for VMS to Attend Council for Exceptional Children Conventions & Expo
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7.K.19. Approve Travel Request for JCTC to Attend 2024 Educators Rising National Conference
Description:
Approve Travel Request for JCTC to Attend 2024 Educators Rising National Conference
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7.K.20. Approve Emergency Travel Authorization for Child Nutrition to Attend the MSNA Executive Board Steering Committee Meeting
Description:
Approve Child Nutrition Emergency Travel Authorization. Meeting was called in Tupelo, MS after the January board deadline and travel occurred prior to the February board meeting. No expense to district funds or Child Nutrition funds.
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7.K.21. Approve Travel Request for SPED Department to attend Mississippi Early Childhood Education Conference
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7.K.22. Approve Travel Request for Board Members to Attend MSBA Basic Course Training
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7.K.23. Approve Travel Request for Child Nutrition to Attend School Nutrition Association Annual Conference
Description:
Approve Child Nutrition Travel to School Nutrition Association Annual Conference
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7.K.24. Approve Travel Request for Superintendent to Attend MSBA Basic Course for New Board Members
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7.K.25. Approve Revised Travel Request for Superintendent to Attend MSBA Annual Conference
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7.K.26. Approve ECHS Robotics Travel Request-MS VEX State Competition
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7.K.27. Approve ECHS TSA Travel Request-State Competition
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7.K.28. Approve ECHS HOSA Trave Request-State Convention
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7.L. Approve Consent Agenda
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7.M. f.y.i. Superintendent Update
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7.N. Closed Session
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7.O. Executive Session
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7.O.1. Student Discipline
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7.O.2. Legal/Personnel Matters
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