August 14, 2023 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve July 10, 2023 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Approve Flood Insurance Policy Renewal Proposals - Option A
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7.D.2. Present Revision to Policy DJEJ Payment Procedures
Description:
Adding the ability to pay for vehicle title and tag fees so that newly acquired vehicles can be placed on the road sooner.
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7.D.3. Present Revised Travel Procedures Manual Effective September 12, 2023
Description:
The updates in this manual reflect learnings from the first year in use and meetings with district-wide personnel. The Office of State Auditor Technical Assistance has opined it wouldn't hurt to include the manual in the board minutes, but it would not be necessary if the manual complies with all board policies.
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7.D.4. Approve MOU With Mississippi Department of Finance and Administration as Condition of Receiving No More Than $9,000,000
Description:
As specified in House Bill 603 of the 2023 Regular Legislative Session for upgrades to equipment, furnishings and facilities for the CTE program at three high schools: East Central, Vancleave and St Martin.
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7.D.5. Approve Request to Open a New Bank Account to Maintain CTE Education Enhancement Funds Under House Bill 603 and Add Ryan Earley and David Baggett as Authorized Signors on the Account
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7.D.6. Approve MOU With Mississippi Department of Finance and Administration as Condition of Receiving No More Than $1,000,000
Description:
As specified in House Bill 603 of the 2023 Regular Legislative Session for costs associated with repairs and renovations to facilities at St Martin High School.
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7.D.7. Approve Request to Open a New Bank Account to Maintain SMH Enhancement Funds Under House Bill 603 and Add Ryan Earley and David Baggett as Authorized Signors on the Account
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7.D.8. Discuss April 2023 Monthly Financial Reports {MS 37-9-18}
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7.D.9. Discuss May 2023 Monthly Financial Reports {MS 37-9-18}
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7.D.10. Approve Request to Hold Public Auction on GovDeals.com on September 6, 2023 beginning at 10:00am CST for the Sale of Surplus Copiers {MS 37-7-455 (2)}
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7.D.11. f.y.i. - 2023-2024 ESSER Funded Roster
Description:
Per board member request.
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7.D.12. Approve Purchase of Nine (9) New IC Diesel 71 Passenger School Buses
Description:
These are stock units that would be within budget ($113K quote vs $115K budget) and are being built now. 3 units would go to East Central, 2 units would go to St Martin, and 4 units would go to Vancleave.
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7.D.13. Approve Request to Update Authorized Signers on All Existing Bank Accounts to Add David Baggett and Remove John Strycker
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7.D.14. Approve Asset Surplus
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7.D.15. Approve Purchase of Two (2) New IC Diesel 38 Passenger School Buses
Description:
These are SPED special order units that will not be within budget ($132,500 quote vs $120,000 budget). To accommodate the purchase, we are going to amend the budget, reducing the allocation for the transportation mechanic truck. Both units will go to St Martin.
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7.D.16. Approve Prepaid Claim Docket
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7.D.17. Approve Open Claim Docket
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7.E. Human Resources and Risk Management
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7.E.1. Approve Policy GGBI District Painter Salary Scale
Description:
Approve Policy GGBI Salary Scale by adding the District Painter to the scale. The painter is currently paid according to this scale, we are making it official in policy by this request.
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7.E.2. Approve Policy GFABFA Nurse Job Description
Description:
Job description GFABFA was presented in July. This is to request approval for the updated version.
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7.E.3. Approve Renewal with Vector Solutions
Description:
This is an automatic renewal with Vector Solutions, the company used to push out Safe School Training to all employees.
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7.E.4. Approve Correction on Policy GGBD Teacher Assistants
Description:
This item is for the approve agenda. This is a correction of work experience allowed for the Policy GGBD.
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7.E.5. Approve Drug Screening Agreement for the 23-24 School Year
Description:
Approve the renewal of the Drug Free Schools agreement for the 2023-2024 agreement. Random drug screening will be monthly in each attendance center.
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7.E.6. Approve August Personnel Agenda Items
Description:
August Personnel Agenda Items
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7.F. Curriculum and Instruction
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7.F.1. Curriculum
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7.F.1.A. Approve East Central Lower Elementary School Renaissance Star Math Subscriptions
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7.F.1.B. Approve Nearpod/Flocabulary Renewal Agreement
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7.F.1.C. Approve East Central Upper Elementary School Performance Based Professional Development Purchase
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7.F.1.D. Approve Jackson County School District Dropout Prevention Plan 2023-2024
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7.F.1.E. Approve Dual Credit William Carey and East Central High School Letter of Agreement Fall 2023
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7.F.1.F. Approve Kesler Science District Fund Purchase
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7.F.1.G. Approve Sole Source Memo for Curriculum Associates of i-Ready Math and Reading
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7.F.1.H. Approve Vancleave Upper Elementary Purchase of Renaissance Star Reading
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7.F.1.I. Approve ACT Test Purchase Quote and Agreement for JCSD 2023-2024 11th Grade Fall Exam
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7.F.2. Special Education
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7.F.2.A. f.y.i Highlights of FY24 SPED Funding
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7.F.2.B. Approve FY24 IDEA Funding Application
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7.F.2.C. Approve Contract Agreement with Katlyn Green, Speech Therapy Services, LLC
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7.F.2.D. Approve Agreement with Amplio Learning Technologies, Inc.
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7.F.2.E. Approve Contract for Lakendra N. Brewer for Speech and Language Services
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7.F.3. Student Services/Federal Programs
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7.F.3.A. Approve Insightful Solutions, LLC Contract (ESSER ARP Homeless 2.0 Funded)
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7.F.3.B. Approve the Two-Year District-wide ASCA National Model Training for the 23/24 and 24/25 SY (ESSER ARP & TITLE IV FUNDED)
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7.F.3.C. Approve FY24 EL and Immigrant Manual
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7.F.3.D. Approve FY24 Federal Programs Fiscal and Programmatic Manual
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7.F.3.E. Approve FY24 Homeless and Foster Care Manual
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7.F.4. Career and Technology
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7.F.4.A. Approve JCTC Perkins Inventory Equipment Disposal
Description:
Approve JCTC Perkins Inventory Equipment Disposal
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7.G. Operations and Support
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7.G.1. Operations
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7.G.1.A. f.y.i. Construction Update
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7.G.1.B. Approve Athletic Ticket Price Increase
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7.G.1.C. Approve Service Order for VHS Roof Replacement- District Funded
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7.G.1.D. f.y.i.- Student Bus Time
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7.G.1.E. f.y.i.- Vancleave Upper Elementary Playground Replacement Equipment and Fencing
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7.G.2. Information Technology
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7.G.2.A. Present Administrative Technology Supervisor Job Description
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7.G.2.B. Approve Annual Renewal of Regroup E-Rate Consultant Service Agreement
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7.G.2.C. Policy IJ-R Public Hearing. E-Rate requires an annual presentation of our acceptable use policy (IJ-R).
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7.G.2.D. Approve District Chromebook Refusal Agreement
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7.G.2.E. Approve Security Key Agreement
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7.G.3. Food Services
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7.G.3.A. Approve ECM and SMM Foodservice Equipment Bid to Associated Food Equipment & Supplies. Federally Funded with CNP.
Description:
Award ECM and SMM foodservice equipment bid to Associated Food Equipment & Supplies for $124,000. Federally funded with CNP.
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7.G.3.B. f.y.i. July 2023 Free and Reduced Percentages
Description:
f.y.i. July 2023 Free and Reduced Percentages
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7.H. 16th Section Leases
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7.H.1. f.y.i. Past Due Leases
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7.H.2. Approve 8 year Appraisal Lease Amendment for AARIA, Inc.
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7.H.3. Approve 8 Year Appraisal Lease Amendment for Kimberly Holcomb
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7.H.4. Approve 8 Year Appraisal Amendment for Erline and William Tait State Lease No 7185
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7.H.5. Approve 8 Year Appraisal Lease Amendment for Fred Lee
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7.H.6. Approve 8 Year Appraisal Lease Amendment for Ralph and Annette King
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7.H.7. Approve 8 Year Appraisal Lease Amendment for Erline and William Tait State Lease No 6759
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7.H.8. Approve 8 Year Appraisal Amendment for Jimmy Lane
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7.H.9. Approve 8 Year Appraisal Lease Amendment for Cole
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7.H.10. Approve Assignment of Lease from Cole to Ferguson
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7.H.11. Approve 8 Year Appraisal Lease Amendment for Tait and King
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7.H.12. Approve Lease Assignment from Tait and King to Riley
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7.H.13. Approve 8 Year Lease Appraisal for Dixie Properties, LLC
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7.H.14. Approve 8 Year Lease Appraisal for Holden
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7.H.15. Approve 8 Year Lease Appraisal for Tibilier
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7.I. Contracts and Agreements
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7.I.1. Approve MHS Moblie Dental MOU for the 2023-2024 School Year
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7.I.2. Approve St. Martin High School Yearbook Agreement
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7.I.3. Approve ECUE Renaissance Freckle Renewal Contract
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7.I.4. Approve ECMS IXL Learning Contract
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7.I.5. Approve SMAC Football Stadium Facilities Use Agreement
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7.I.6. Approve Hancock County School District Agreement Between School District for Non-Payment of Maintenance Funds & Tuition for Transfer Students for 2023-2024
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7.I.7. Approve Student Release Requests for 2023-2024
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7.I.8. Approve JCSD Legal In-District Student Transfer Requests for 2023-2024
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7.I.9. Approve JCSD Legal Out-Of-District Student Transfer Requests for 2023-2024
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7.J. Fundraisers and Donations
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7.J.1. Approve SMNE Tshirt Fundraiser
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7.J.2. Approve Art Walk Fundraiser for Fab Lab
Description:
Approve Art Walk Fundraiser for Fab Lab
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7.J.3. Approve VHS DECA Store Fundraisers
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7.J.4. Approve Vancleave Upper Elementary's Fall Book Fair
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7.J.5. Approve ECMS Fundraiser Authorization Form-PTO Donation
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7.J.6. Approve VHS Concessions Fundraisers
Description:
1- Smart Snack Concessions
2- Cold/ Hot Coffee Beverages
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7.J.7. Approve VHS Student Council Fundraisers
Description:
1- Concessions at Community Pep Rally
2- VHS Homecoming Dance 3- VHS Homecoming Parade
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7.J.8. Approve ECHS FFA Fundraiser Authorization
Description:
Fern Sale
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7.J.9. Approve ECHS FFA Fundraiser Authorization
Description:
Cornhole Tournament
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7.J.10. Approve ECHS Robotics Fundraiser Authorization
Description:
EC's Got Talent
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7.J.11. Approve Jackson County Technology Center Snack Cart Fundraiser
Description:
Approve Jackson County Technology Center Snack Cart Fundraiser
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7.J.12. Approve VMS Scholastic Book Fair Fundraiser
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7.J.13. Approve SMHS Fundraiser For Theatre
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7.J.14. Approve SMEE Fundraiser For Reading Fair
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7.J.15. Approve SMEE School Sponsored Fundraiser
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7.J.16. Approve SMHS Fundraiser For AFJROTC
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7.J.17. Approve SMEE PTO Fundraiser
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7.J.18. Approve Fundraiser Request for JCTC HOSA Students
Description:
Approve Fundraiser Request for JCTC HOSA Students
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7.J.19. Approve ECLE Fundraiser Application-Concession Sales
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7.J.20. Approve ECUE Fundraiser Application-Concession Sales
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7.J.21. Approve ECMS Fundraiser Application-Concession Sales
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7.J.22. Approve SMEE Art Sponsored Fundraisers
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7.J.23. Approve SMHS Fundraiser For Culinary Arts
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7.J.24. Approve VHS Fundraisers
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7.J.25. Approve VMS Bookfair Fundraiser
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7.J.26. Donations
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7.J.26.A. Approve Fab Lab Jackson County Fundraiser Grant from Roy Anderson Corporation
Description:
Approve Fab Lab Jackson County Fundraiser Grant from Roy Anderson Corporation
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7.J.26.B. Approve Fab Lab Jackson County Fundraiser Grant from Nuts, Bolts and Thingamajigs
Description:
Approve Fab Lab Jackson County Fundraiser Grant from Nuts, Bolts and Thingamajigs
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7.J.26.C. Approve Fab Lab Jackson County Fundraiser Grant from Singing River Electric
Description:
Approve Fab Lab Jackson County Fundraiser Grant from Singing River Electric
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7.J.26.D. Approve Fab Lab Jackson County Fundraiser Grant from Fab Foundation
Description:
Approve Fab Lab Jackson County Fundraiser Grant from Fab Foundation
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7.J.26.E. Approve Fab Lab Jackson County Fundraiser Grant from Keesler Federal Credit Union
Description:
Approve Fab Lab Jackson County Fundraiser Grant from Keesler Federal Credit Union
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7.J.26.F. Approve ECAC Baseball Matching Grant
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7.J.26.G. Approve Donation to VHS Athletics from Bishop Insurance
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7.J.26.H. Approve SMMS Donation from Department of Marine Resources for Gifted Program
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7.J.26.I. Approve VHS Cheer Donation
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7.J.26.J. Approve ECHS Baseball Fundraiser Authorization-Baseball Booster Club Donation
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7.J.26.K. Approve Donation of 8 Robot Kits From Mississippi State Department of Education to JCSD Students Through Our Participation in the Elementary Computer Science Summer Institute.
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7.K. Travel Request
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7.K.1. Approve Travel Requests for SMUE to Attend Get Your Teach On Conference
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7.K.2. Approve Travel Request for Federal Grant Accountant to Attend SBA Course FY24
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7.K.3. Approve Travel Request for SpEd to Attend 20th Annual ADHD and Related Concerns Conference
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7.K.4. Approve Travel Request for Federal Programs to Attend Learning Forward's 2023 Annual Conference
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7.K.5. Approve Travel Request for SpEd Director to Attend Multi-Tiered System of Supports - PBIS Tier 1 Conference
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7.K.6. Approve Travel Request for MAFEPD Board of Directors Meeting
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7.K.7. Approve Travel Requests for VMS to Attend CEC Conference
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7.K.8. Approve Travel Request for ECLE to Attend EMCED Legal Summit
Description:
EMCED Legal Summit
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7.K.9. Approve Travel Request for FabLab to Attend FabLab Trailer Consultation at Grenada School District
Description:
Approve Travel Request for FabLab to Attend FabLab Trailer Consultation at Grenada School District
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7.K.10. Approve JCTC to Attend RCU Pulse Training
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7.K.11. Approve REVISED Travel Request for Federal Programs to Attend SETESOL Conference 2023
Description:
This conference was approved by the JCSD Board of Education during the June Board 2023 meeting. A revision was required to add the "not to exceed" amount for meals and airfare.
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7.K.12. Approve Travel Request for 7th Annual Creating Trauma Sensitive Schools Conference
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7.K.13. Approve the REVISED Travel Request for Magnolia State School Counselor Conference
Description:
This conference was approved by the JCSD Board of Education during the March Board 2023 meeting. A revision was required to add the "not to exceed" amount for meals.
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7.K.14. Field Trip
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7.L. Approve Consent Agenda
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7.M. f.y.i. Superintendent Update
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7.N. Closed Session
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7.O. Executive Session
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7.O.1. Student Discipline
SMMS 1:23-24 Exp |
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7.O.2. Legal/Personnel Matters
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