July 14, 2025 at 6:30 PM - Regular Meeting

Description:  The July 14 organizational meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS PRESENT: ___Jackie Bowen   ___Rod Detweiler   ___Tim Hall   ___Jeff Houtz   ___TJ Reed   ___Tegan Stuby-Hekter   ___Larry Walton 

STAFF PRESENT: ___Chad Brady   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter   ___Dennis Kirby   ___Shannon Schwandt   ___Carson Hunter   ___Jill Peterson   ___Meredith Spicer   ___Brenda Heimstra   ___Phillip Heasley (KRESA)  

VISITORS PRESENT:

Description:  A four-minute timeline has been set for individuals to address the board. A timekeeper will be keeping time. Guest and visitor comments are not a time for questions and answers. If you have specific questions to which you want a response, please submit those questions in writing to the administrative office or a board member. Please state your name, so it can be recorded in the meeting minutes. 

Description:  As a good practice, the board should accept the consent agenda for the evening's meeting, which includes minutes of the June 23 meeting. 

Board action is required to approve this agenda item. 

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  District

Calendar - for a complete calendar, go to www.cpschools.org
          - July 14-18 - Band Camp
          - July 15-17 - Football Youth Camp
          - July 26 - Football Program Golf Outing
          - July 28 - BOE meeting - 6:30pm

Description:  The BOE needs to approve the attached State Aid Operating Loan Resolution allowing the district to borrow a sum not to exceed $800,000 for school operations for the 2025-26 school year. This borrowing is in line with the State of Michigan rules and is necessary due to the timing of when the district receives its revenues. Tax receipts do not begin flowing into the district until January, and there is no State aid payment in September. Our 2024-25 cash flow note will be repaid prior to the new note closing date. The district will issue a competitive bid to banks and select the bank with the lowest interest rate. The complete resolution is attached. Note: Last year's borrowing was $1 million. 

Board action is required to approve this agenda item. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2025-26 State Aid Operating Loan Resolution as presented.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Food Service Director Marilyn Rosewarne has submitted the attached plan (estimated budget and pictures) to use spend-down funds for a cafeteria serving line refresh. The board is asked to approve spending not more than $125,000 on equipment, supplies, and labor to refresh the serving line. Marilyn hopes to get the electrical work and some decor updates done this summer and then complete the project during winter break.

Board action is required to approve this agenda item. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the Jr/Sr Cafe refresh plan as submitted.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Deric Mostrom seeks approval for an overnight volleyball retreat for the varsity girls' team. The activity application is attached. 

Board action is required to approve this agenda item. 

MOTION BY _________________________; SECONDED BY _________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the volleyball team activity request as presented.   

ROLL CALL / VOICE VOTE: 
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED    

Description:  The BOE needs to establish its meeting schedule for the 2025-26 school year. A draft calendar is attached that takes into consideration holidays and scheduled school breaks. If necessary, a special meeting could be called during a month with only one scheduled meeting. 

Board action is required to approve this agenda item.  

MOTION BY _____________________________; SECONDED BY ________________________

BE IT RESOLVED that by the Centreville Board of Education establish / not establish the attached meeting dates for the Board of Education for 2025-26.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  The depository for fund accounts, as well as designations of authorized signees for the fund accounts, needs to be approved for the 2025-26 school year. The proposed list is attached. 

Board action is required to approve this agenda item. 

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached list of depositories for fund accounts and designations of the authorized signees as attached.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  The current compensation for Board members is $40 per board meeting and $10 per committee meeting. The President, Secretary, and Treasurer receive an additional $150 per year.

Board action is required to approve this agenda item. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve compensation for Board members for the 2025-26 school year at $40/board meeting and $10/committee meeting, with the president, treasurer, and secretary receiving $150 extra per year. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Each year, the district needs to appoint its Attorney(s) of Record. The school has been working with Thrun Law Firm of Lansing and Clark Hill PLC of Grand Rapids.

Board action is required to approve this agenda item.  

MOTION BY ________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Thrun Law Firm and Clark Hill PLC as the district's Attorneys of Record for the 2025-26 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Each year, the district is required by law to have its financial records and record-keeping practices audited by an independent firm. Yeo & Yeo have been contracted for audit services for the year ending June 30, 2025.

Board action is required to approve this agenda item.  

MOTION BY _____________________________; SECONDED BY _________________________

BE IT RESOLVED that the Board of Education appoint / not appoint Yeo & Yeo as the district's official auditor for the 2024-25 school year audit.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Tower Pinkster of Kalamazoo is currently serving as the school's Architect of Record. The appointment needs to be extended through the 2025-26 school year.

Board action is required to approve this agenda item.  

MOTION BY _____________________________; SECONDED BY_________________________

BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Tower Pinkster as the district's Architect of Record for the 2025-26 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Throughout the school year, the district is required to publish public notices for a variety of topics. The BOE must officially designate a newspaper in which it will publish such notices. The Sturgis Journal currently serves as the district's official publication. There are twice the number of district households with a Sturgis zip code and than with a Three Rivers zip code.

Board action is required to approve this agenda item.  

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education designate / not designate the Sturgis Journal as its official publication for the 2025-26 school year.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  Each year, the board is asked to appoint a board member to represent them as a voting delegate and an alternate at the annual MASB Delegate Assembly scheduled for October in Lansing. Last year, Detweiler was the delegate and Hall was the alternate.

Board action is required to approve this agenda item.  

MOTION BY ___________________________ to appoint _____________________ as voting delegate and ____________________ as alternate; SECONDED BY ____________________

BE IT RESOLVED that the Centreville Board of Education appoint ______________________ as voting delegate and _________________________ as alternative to the 2025-26 Delegate Assembly.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
NAYS: BOWEN, DETWEILER, HALL, HOUTZ, REED, STUBY-HEKTER, WALTON
MOTION CARRIED / DEFEATED

Description:  A four-minute timeline has been set for individuals to address the board. A timekeeper will be keeping time. Guest and visitor comments are not a time for questions and answers. If you have specific questions to which you want a response, please submit those questions in writing to the administrative office or a board member. Please state your name, so it can be recorded in the meeting minutes. 

Description:  The meeting was adjourned at __________pm by ___________________.