January 8, 2025 at 6:00 PM - C.O.O.R. ISD Board of Education Organizational Meeting

1. Call to order & Roll Call by Shawn Petri, Superintendent
- School Board Appreciation Month
- Board member changes

2. Opening Ceremonies
- Pledge of Allegiance 
- Mission Statement
C.O.O.R. ISD provides programs and services with our partners to support the current and emerging teaching and learning needs of our schools and communities.

3. Organization of the Board

3.A. Election of Board President
The COOR Intermediate School District Board of Education elects __________ as President for the year 2025 until the Organizational meeting in January 2026.
Nomination(s):

3.B. Election of Board Vice President
The COOR Intermediate School District Board of Education elects __________ as Vice President for the year 2025 until the Organizational meeting in January 2026.
Nomination(s):

3.C. Election of Board Secretary
The COOR Intermediate School District Board of Education elects __________ as Secretary for the year 2025 until the organizational meeting in January 2026.
Nomination(s):
 

3.D. Election of Treasurer
The COOR Intermediate School District Board of Education elects __________ as Treasurer for the year 2025 until the organizational meeting in January 2026.
Nomination(s):

3.E. Committee Member Selection -or adjust committees
-Finance Committee (Reporting, Budgets, Grants, etc.)
-Buildings and Grounds Committee (including Equipment)
-Legislative/Strategic Planning Committee (Quarterly Goal Review)
-Policy Committee (new Administrative Guidelines)
-Personnel Committee (Wages, Contract Negotiation, etc.) 
-Evaluation of the Superintendent- Committee of the Whole
-CTE Steering Committee

The previous committee list is attached for your reference.

4. Adopt the Agenda

5. Interview of potential board members
The board may interview candidates to fill the open seats at this time.
-Applicants:  Anthony Bair of Roscommon County, Alyssa Faulkner of Crawford County, and Frances Jacobs of Roscommon County.

6. Action on membership:
Nominate a new board of education trustee based on interviews to fill the following positions: 
-Vacancy of six-year term from Jan 2025 to Dec 2030
-Partial term vacancy created by the resignation of Lyn Sperry, Jan 2025 to Dec 2026
 

7. Department Updates
-Career & Technical Education Department 
-Early Childhood Department 
-Instructional Services Department 
-Special Education Department 
-R.O.O.C., Inc. 
-K12 ETA (Educational Technology Association)

8. Resolution to borrow funds for construction project (placeholder)

9. Public Participation
- Any person attending the meeting may raise his/her hand during this session of the meeting. Individuals may speak for a maximum of 5 minutes. Groups may speak for a maximum of 15 minutes.

10. Consent Agenda
(A single member's request shall cause an item on the Consent Agenda to be relocated as an Action Item, eligible for discussion and vote that evening.)

10.A. Approve minutes of previous meeting, December 11, 2024

10.B. Approval of Bills for December 2024 totaling $1,390,931.65

10.C. Approve Revenue & Expenditure Reports and MILAF statement for December 2024

10.D. Establish Board Per Diem for 2025
That a per diem allowance of $30.00 shall be granted to board members for attendance at board meetings, committee meetings, and those activities identified by board policy, or authorized duty, if the duty is authorized in advance by resolution of the board. The board president or designee will be allowed compensation equal to one regular meeting for meeting once per month with the superintendent to prepare an agenda for the regular meeting. (see Policy 2306)
 

10.E. Approve an increase in mileage rate from $0.67 per mile to  $0.70 per mile match the IRS rate as of Jan 9, 2025

10.F. Call Regular Meetings - Meeting dates to be posted for 2025: (second Wednesdays of each month except January):
February 12, 2025
March 12, 2025
April 9, 2025
May 14, 2025  
June 11, 2025
June 25, 2025 Special Meeting- Budgets
July 9, 2025
Aug 13, 2025
Sept 10, 2025
Oct 8, 2025
Nov 12, 2025
Dec 10, 2025
Jan 7, 2025 (first week, not second)
 

10.G. Designate Recording Secretary and delegate Posting of Public Notices
Appoint Rebecca Socia, Administrative Assistant to the Superintendent, as Recording Secretary for the COOR Board of Education to be reimbursed for mileage at the current Board-approved rate, and per diem of $65.00 per meeting. A paid alternate would fill in when she is not available. 

10.H. Appoint Designee for Posting of Public Notices
To appoint the Superintendent’s Secretary as designee responsible for implementing the public notice requirements of the Open Meetings Act.

10.I. Approve COOR ISD's Title IX positions:
Coordinator: Alexis Wilson, Human Resources. 
Investigators: Melisa Akers, Director of Special Education
and Shawn Petri, Superintendent
 

10.J. Authorize Michael Evans as signatory for the following agreements:
- Carl D. Perkins Application with the Michigan Department of Education-Office of Career & Technical Education (MDE-OCTE)
- All Fiscal Reports with OCTE in the Career and Technical Education Information System (CTEIS) 
 

10.K. To  designate  J.P.  MORGAN  CHASE and Michigan Liquid Asset Fund   as the  depositories  for  the C.O.O.R.  Intermediate School  District for the   following accounts; authorizing the administration to select the institution that is in the best interest of the school district; authorizing the Superintendent or his designee(s) to make transfers between business checking account(s) and/or high yield savings account(s); authorizing transfers to be made  by telephone, fax and/or other electronic means:

-Business Checking Accounts: General Fund, COOR Payroll, and ROOC Payroll.
-High Yield Savings Accounts: General Fund and ROOC Investment Fund.
-MILAT Cash Management Account

10.L. Signing of Checks
That COOR and R.O.O.C., Inc. payroll business checking accounts require only one signature; Shawn Petri, Board President, or Board Treasurer are hereby authorized to sign all  checks. The General Fund business checking account requires only one signature.
 

10.M. Approve Annual Updates to Board Policies
Thrun Law Firm will update the Policy Manual, Handbooks, Administrative Guidelines, and Forms annually and on an “as needed” basis. The annual update fee may be less than $2,500 for retainer clients if few or no updates are necessary in a given school year. Update fees are subject to automatic annual renewal and are invoiced.

10.N. Extend Retainer Agreements
To extend the retainer agreement for $2,500 and authorize the use of Thrun Law Firm, P.C. This is the same price as 2023 and 2024.
To extend the retainer agreement for $799 and authorize the use of Clark Hill PLC for Special Education, 054, or ADA legal matters for the school year.

10.O. Approve closing the C.O.O.R. ISD central office to the public, allowing staff to attend the following four events: All-staff Professional Development Day in August, COOR Educational Center Graduation, Career Tech commencement, and the week between Christmas and New Year.    
 

10.P. Approve Professional Dues / Memberships
To approve payment of dues to the linked list of professional organizations for the year totaling about $26,557. (Some organizations utilize the calendar year and some utilize the fiscal year.)
 

10.Q. Verify Current Newspapers of Record for C.O.O.R. ISD shall be: 

• Crawford County Avalanche
• Oscoda County Herald
• Ogemaw County Herald
• Houghton Lake Resorter

10.R. Approve the Superintendent's Attendance at Conferences
That approval shall be given to the Superintendent to attend meetings and conferences in Michigan for the following organizations this year:
CWMAIA, Northern Michigan State Legislative Assocation (NMSLA), Michigan Association of School Boards (MASB), Michigan Association of Superintendents & Administrators (MASA), the Michigan Association of Intermediate School Administrators (MAISA), or the Michigan Negotiator's Association (MNA).  Approval includes associated expenses for travel, lodging, food, and conference fees. 

10.S. Approve Board Member Attendance at Conferences

That approval shall be given for any member of the Board of Education to attend the Governor’s Education Summit, NSBA’s Advocacy Institute, Northern Michigan School Legislative Association, as well as any conferences, training or meetings offered by the Michigan Association of School Boards, held in Michigan, for this year.
Approval includes associated expenses for travel, lodging, food and conference fees. Specific dollar amounts for costs of registration, lodging, travel, and meals must be also subsequently be approved by the board’s designee, the Superintendent.
 

11. Action Items

11.A. Approve out-of-state travel and expenses for Crystal Davis to attend TBRI training in the Dallas, Texas area February 24-28, 2025

11.B. Approve the application for Shannon Rea, Pupil Accounting Auditor, to participate in the MSBO Leadership Institute program in 2025. Estimated costs include $1,500 registration and five nights in hotel rooms for meetings throughout the year, split with Iosco RESA.

11.C. Approve pay increase to COOR Area Technical Innovation Center (CATIC) Instructors who recently completed BA degrees, effective Dec 16, 2024

11.D. Approve a service agreement with Marianne Swank, Ed.S. of Northern Intention, LLC to facilitate a two-day Professional Learning event titled "Teachers As Facilitators" on June 17 &18, 2025 in the amount of $5,750

11.E. Approve updated the COOR Educational Center Student/Parent Handbook for 2024-25 as presented

12. Public Participation- Continued, if needed

13. Information Items
-Social Media Reports: COOR ISD and CATIC
-Special meeting date for more interviews?

14. Superintendent's Report
- House Bill 6058, Insurance Cost
- CEC Construction Loan options
- Superintendent goals update
 

15. Communications
-Notification from MSBO that Alexis Wilson has earned the Human Resources Specialist certificate.

-Northern Lakes Community Mental Health Board Meeting from December (video is a clip of the recording from the board comment portion toward the end of the meeting talking about ROOC.) 
--https://youtu.be/cSNKBat9SW8?si=YAk1HqGPAAupGeCj&t=6986
-MASB Winter Institute has virtual classes for board members offered on Friday, Feb 7th and Saturday, Feb 8th.  www.masb.org/winterinstitute 

16. Adjournment
Time: