October 27, 2026 at 6:00 PM - Regular Meeting

Description:  This item is placed on the agenda so that the College President may provide updates on recent presidential activities, community engagements, and other newsworthy items.

This item is for discussion only. No action is required.

Description:  Minutes of the regular meeting of September 22, 2026 have been provided to the Regents.

After discussion, the Board may wish to approve these minutes.

Description:  A.  APPOINTMENTS
The Faculty appointments for approval by the Board are attached at page 6.

B.  BUDGET AMENDMENTS
None to report. 

C. ITEMS OVER $50,000 — $99,999 AND RENEWALS ($1,470,079.02)

ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT OF BROADCOM VMWARE CLOUD FOUNDATION
Subject: Consideration and approval of an annual renewal for maintenance and support of Broadcom VMWare Cloud Foundation from November 4, 2026, through November 3, 2027. This is an annual renewal for a system already embedded in college operations for current contract year 2 of 3 that will end November 3, 2028. Renewal is the most cost-effective option, avoiding the higher costs and disruption in association with replacement.
Proposed Action: Approve the purchase of an annual renewal for maintenance and support of Broadcom VMWare Cloud Foundation software coverage.
Vendor: Insight Public Sector
Funding Source: Technology Replacement Equipment Contingency Fund
Amount: $78,635.20

ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT MICROSOFT SUBSCRIPTION
Subject: Consideration and approval of the annual renewal for maintenance and support of Microsoft Agreements with Windows Servers, SQL Servers, and M365 A3 Unified Educational Subscriptions for faculty, students, and staff from 11/1/2026 through 10/31/2027. 
Proposed Action: Approve the annual renewal of maintenance and support for Microsoft Subscription. 
Vendor: Insight Public Sector
Funding Source: Technology Replacement Equipment Contingency Fund
Amount: $150,837.32

ANNUAL EXPENSE OF AUDIT SERVICES
Subject: Consideration and approval of funds to pay for annual services rendered in connection with the audit of financial statements for FY 2026.
Proposed Action: Approve the annual expense of audit services
Vendor: Whitley Penn, LLP
Funding Source: Audit Fees
Amount: $115,000.00

ANNUAL CONTRIBUTION TO PBS
Subject: Consideration and approval of funds to pay for the estimated remaining 65% of dues for PBS for FY 26-27.
Proposed Action: Approve the annual funds to pay the annual dues
Vendor: Public Broadcasting Services
Funding Sources: Harrington DTV Bequest Funds
Amount: $221,605.00

ANNUAL EXPENSE OF MAINTENANCE PROFESSIONAL
Subject: Consideration and approval of funds to pay for the annual purchase of maintenance professional.
Proposed Action: Approve the annual expense of maintenance professional
Vendor: Chem-Aqua
Funding Source: Building Maintenance Professional Services Budget
Amount: $50,000.00

ANNUAL RENEWAL OF INSTRUCTION FOR DOT & DOE COURSES
Subject: Consideration and approval of funds to pay for the instructor fees for DOT and DOE courses taught for Safety and Environmental Tech classes from 9/26/26 through 9/25/27.
Proposed Action: Approve the annual renewal of funds for Regulatory Resources instruction
Vendor: Regulatory Resources, Inc.
Funding Source: NIEHS/PETE Grant
Amount: $152,000.00

ANNUAL RENEWAL OF INSTRUCTION FOR ASBESTOS & OSHA COURSES
Subject: Consideration and approval of funds to pay for the instructor fees for Asbestos and OSHA courses taught for Safety and Environmental Tech classes from 9/26/26 through 9/25/27.
Proposed Action: Approve the annual renewal of funds for instruction
Vendor: Polanco Enterprises, Inc.  
Funding Source: NIEHS/PETE Grant
Amount: $55,000.00

PURCHASE OF OUTDOOR ADVERTISING BOARDS FOR ANNUAL CONTRACT PERIOD
Subject: Consideration and approval of funds to pay for outdoor advertising boards.
Proposed Action: Approve the funds for the advertising agreement period.
Vendor: Burkett Outdoor Advertising 
Funding Source: Communications and Marketing Promotional Funds
Amount: $97,800.00 (billed monthly at $8,150.00 for the duration of the contract)

PURCHASE OF WATER AND DISPOSAL UTILITIES
Subject: Consideration and approval of funds to pay for city-wide Amarillo College campus locations and Hagy Childcare Center water and disposal utilities.
Proposed Action: Approve the water & disposal utility purchase for FY 2026-2027.
Vendor: City of Amarillo 
Funding Source: Physical Plant Utilities Budget & Hagy Childcare Center Utilities Budget.
Amount: $400,000.00

PURCHASE LVN STUDENT BOOK BUNDLES 
Subject: Consideration and approval of the purchase of ATI student book bundles for the LVN Program for Fall 2026.
Proposed Action: Approval of the LVN book bundles.
Vendor: Assessment Technologies
Funding Source: LVN-Voc Nursing — student fees collected
Amount: $55,835.50

PURCHASE ATI COMPLETE ADN & RN BOOK BUNDLES 
Subject: Purchase of ATI Complete ADN, level 3 RN, and complete RN book bundle for nursing students.
Vendor: Assessment Technologies
Funding Source: Associate Degree Nursing — student fees collected
Amount: $93,366.00

After discussion, the Board may wish to approve the Consent Agenda.
 

Description:  This item is placed on the agenda so that the Board of Regents may hear updates on the Moore County Campus.

This item is for discussion only, no action will be taken. 

Description:  This item is placed on the agenda so that the board may review the financial statements for September 2026 as well as the Monthly Financial Report, which are attached.

After discussion, the Board may wish to approve the Financial Reports.

Description:  The current bank depository contract with Amarillo National Bank is for a one-year term, from January 1, 2026 through December 31, 2027.  It is recommended that the current contract be extended for an additional one-year term beginning January 1, 2027.  Section 45.205 of the Education Code states that a District and its depository bank may agree to extend their contract for two additional two-year terms and existing contracts can be extended for up to three additional two-year terms.  A letter from Amarillo National Bank and the existing contract is attached.

After discussion, the Board may wish to approve the extension of the college bank depository contract.

Description:  Under the Texas Education Code (TEC), Section 51.253(c), the institution’s Chief Executive Officer is required to submit a report at least once during each fall or spring semester to the institution’s governing body and post on the institution’s internet website a report concerning the reports received by employees under the TEC, Section 51.252, concerning "sexual harassment," "sexual assault," "dating violence," or "stalking" as defined in the TEC, Section 51.251, and any disciplinary actions taken under TEC, Section 51.255.
 
This report is submitted to meet this requirement. No vote is requested. 

Description:  This item is placed on the agenda in order for the Board of Regents to consider the approval of an agreement between these parties for preparedness and maintaining the ability to respond to protect people, property and the environment, and to minimize the consequences of emergencies.

After discussion, the Board of Regents may wish to approve the Memorandum of Understanding.

 

Description:  There will be a closed meeting so that the regents may:
a.    deliberate the deployment, or specific occasions for implementation of security personnel pursuant to Section 551,076 of the Texas Government Code; and 
b.    consult with the college attorney to seek his advice on pending litigation pursuant to Section 551.071 of the Texas Government Code. 

No action will be taken in the closed meeting. 
 

Description: 
NOTE: The Board of Regents will have dinner at 5:15 p.m. in Room 126, Moore County Campus, 1220 East 1^ST Street, Dumas, Texas.