August 25, 2026 at 6:00 PM - Regular Meeting

Description:  Executive Committee - report by Barrett-Chair, Fortunato, Carlisle, Hughes
AC Foundation - report by Fortunato, Woodburn
Amarillo Museum of Art (AMoA) - report by Fortunato
Panhandle PBS - report by Thomas, Woodburn
Tax Increment Reinvestment Zone 1 (TIRZ 1) - report by Woodburn
Tax Increment Reinvestment Zone 2 (TIRZ 2) - report by Skinner
Tax Increment Reinvestment Zone 3 (TIRZ 3) - report by Proffer
Standing Policies & Procedures Committee - report by Carlisle-Chair, Fortunato, Hughes, Turner
Finance Committee (AC Investment, Potential Lease & Sales Opportunities) - report by Mize-Chair, Barrett, Fortunato, Proffer
Legislative Affairs Committee - report by Hughes-Chair, Carlisle, Thomas, Woodburn
Community College Association of Texas Trustees (CCATT) - report by Thomas
Nominating Committee - report by Woodburn-Chair, Fortunato, Proffer, Thomas
Hereford Campus & Moore County Campus Reports - Pesina, Turner

Description:  This item is placed on the agenda so that President Dr. Jamelle Conner can introduce the new Vice President of Administrative Services.

This item is for discussion only. No action is required. 

Description:  This item is placed on the agenda so that the College President may provide updates on recent presidential activities, community engagements, and other newsworthy items.

This item is for discussion only. No action is required.

Description:  Minutes of the regular meeting on June 30, 2026, the special meeting and budget workshop on July 28, 2026, and special meeting on August 11, 2026, have been provided to the Board of Regents.

After discussion, the Board of Regents may wish to approve these minutes.

Description:  A.  APPOINTMENTS
The Faculty appointments for approval by the Board are attached at page 10.

B.  BUDGET AMENDMENTS
The Budget Amendments for approval by the Board are attached at page 11.

C. ITEM OVER $50,000 - $99,999 AND RENEWALS

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR ELLUCIAN SMART PLAN AND SMART PLAN INSIGHTS SOFTWARE

• Subject: Consideration of annual renewal for maintenance and support for Ellucian Smart Plan and Smart Plan Insights software from 10/1/2026 through 9/30/2027. This is annual renewal for a system already embedded in college operations. Renewal is the most cost-effective option avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for annual renewal of maintenance and support of Ellucian Smart Plan and Smart Plan Insights software.
• Vendor: Ellucian
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $136,725.00

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR ELLUCIAN SYSTEM SOFTWARE CONTRACT

• Subject: Consideration of annual renewal for maintenance and support for Ellucian system software contract from 9/1/2026 through 8/31/2027. This is an annual renewal for a system already embedded in college operations for current contract that is year 3 of 5 and will end 8/31/2028. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for renewal of maintenance and support for Ellucian software.
• Vendor: Ellucian Company, LLC
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $878,630.00

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR NEOGOV SYSTEM SOFTWARE CONTRACT

• Subject: Consideration for annual renewal of maintenance and support of NeoGov system software contract from 10/23/2026 through 10/22/2027. This is an annual renewal of a system already embedded in college operations for current contract signed June 2026. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for renewal of maintenance and support of NeoGov software.
• Vendor: NeoGov
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $51,975.87

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR ANTHOLOGY/BLACKBOARD SYSTEM SOFTWARE CONTRACT

• Subject: Consideration for annual renewal of maintenance and support for Anthology/Blackboard system software contract from 9/16/2026 through 9/15/2027. This is an annual renewal for a system already embedded in college operations for current contract that is year 2 of 5 and will end 9/15/2030. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for renewal of maintenance and support of Anthology/Blackboard software.
• Vendor: Anthology/Blackboard
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $450,359.00

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR SOFTDOCS SOFTWARE CONTRACT

• Subject: Consideration of annual renewal for maintenance and support of SoftDocs software contract from 9/1/2026 through 8/31/2027. This is an annual renewal for a system already embedded in college operations for annual contract. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase of renewal of maintenance and support for SoftDocs software.
• Vendor: SoftDocs
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $68,225.93

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR TOUCHNET SUBSCRIPTION SERVICE

• Subject: Consideration of annual renewal for maintenance and support for TouchNet subscription software from 9/1/2026 through 8/31/2027. This is an annual renewal for a system already embedded in college operations. Renewal is the most cost-effective option avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for annual renewal of maintenance and support for TouchNet subscription software.
• Vendor: TouchNet Information Systems
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $78,282.00

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR MANAGE ENGINE ENDPOINT CENTRAL SECURITY EDITION SUBSCRIPTION

• Subject: Consideration for annual renewal of maintenance and support for SHI Government Solutions ManageEngine Endpoint Central Security Edition Subscription from 9/19/2026 through 9/17/2027. This is an annual renewal for a system already embedded in college operations. Annual renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for renewal of maintenance and support of SHI Government ManageEngine Endpoint Central Security Edition software.
• Vendor: SHI Government Solutions
• Funding Source: Technology Replacement Equipment Contingency Fund
• Amount: $78,091.20

REQUEST FOR THE APPROVAL OF THE PURCHASE OF XR PROMAX 3D WITH CEPH/CALM IMAGING UNIT 

• Subject: Consideration and approval of the purchase of XR Pro Max 3D with Ceph/Calm Imaging Unit
• Proposed Action: Approve the purchase of a XR Promax 3D with Ceph/Calm Imaging Unit.
• Vendor: Henry Schein, Inc.
• Funding Source: HSI STEM GRANT
• Amount: $98,412.92

REQUEST FOR THE APPROVAL OF PAYMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES

• Subject: Consideration of payment for Architectural and Engineering services for A-7 Ware Student Commons renovation of 4th floor bond project.
• Proposed Action: Approve the payment for Architectural and Engineering services for A-7 Ware Student Commons renovation of 4th floor bond project.
• Vendor: Sims + Architects Inc.
• Funding Source: Alterations and Improvements Ware Project. 
• Amount: $66,061.82

REQUEST FOR THE APPROVAL AND ANNUAL RENEWAL OF MAINTENANCE AND SUPPORT FOR CARAHSOFT SERVICENOW SOFTWARE

• Subject: Consideration of annual renewal for maintenance and support of Carahsoft ServiceNow software from 10/1/2026 through 9/30/2027. This is an annual renewal for a system already embedded in college operations. Renewal is the most cost-effective option avoiding the higher costs and disruption associated with replacement.
• Proposed Action: Approve the purchase for annual renewal of maintenance and support for Carahsoft ServiceNow software.
• Vendor: Carahsoft Technology Corporation
• Funding Source: Technology Replacement Equipment Contingency Fund.
• Amount: $56,137.68

REQUEST FOR THE APPROVAL TO PURCHASE MECHANICAL SUPPLIES AND COMPREHENSIVE WORK FOR THE 2026-2027 BUDGET YEAR

• Subject: Consider the purchase of various mechanical supplies and comprehensive work for the 2026-2027 budget year.
• Proposed Action: Approve the purchase of various mechanical supplies and comprehensive work.
• Vendors: Johnson Controls
• Funding Source: Building Maintenance Budget 2026-2027
• Amount: $60,000

REQUEST FOR THE APPROVAL TO PURCHASE CUSTODIAL SUPPLIES FOR THE 2026-2027 BUDGET YEAR

• Subject: Consideration and approval to purchase custodial supplies in an amount not to exceed $135,000 for the 2026-2027 budget year.
• Proposed Action: Approval to purchase of custodial supplies
• Vendors: Empire Paper Company and Mayfield Paper Company
• Funding Sources: Custodial supplies budget 2026-2027
• Amount: $40,000 to Empire Paper Company and $95,000 to Mayfield Paper Company

After discussion, the Board of Regents may wish to approve the Consent Agenda.

Description:  This item is placed on the agenda to update the Board of Regents on the Innovation Outpost's vision to be the preeminent workforce acceleration engine in the Texas Panhandle.

This item is for discussion only. No action is required. 

Description:  This item is on the agenda in order for the Board of Regents to receive a proposal to expand East Gateway Tax Increment Zone #2 by adding approximately 2,092 acres to it. A representative from the City of Amarillo will be in attendance to explain the proposal.

This item is for discussion only. No action will be taken.

Description:  This item is placed on the agenda so that the Board of Regents may review for possible approval the proposed mission, vision, values, and strategic goals for Every Dream 2031.

After discussion, the Board of Regents may wish to approve the mission, vision, values, and strategic goals for Every Dream 2031.

Description:  In accordance with provisions of Section 26.06 of the Texas Tax Code, a notice of a public hearing regarding the proposed tax rate for 2026 was published in the newspaper on August 17, 2026. 

At this time any person and/or persons wishing to come before the Board of Regents regarding the proposed tax rate for 2026 for the Amarillo Junior College District is given the opportunity to be heard.

Description:  In accordance with the provisions of Section 26.06 of the Texas Tax Code, Amarillo Junior College District published a legal notice stating that the no-new-revenue tax rate for 2025 for the Amarillo Junior College District is $0.21717 per $100 of assessed value.

Adoption of the following resolution will set the 2026 Tax Rate at $0.24670 for operations.

R E S O L U T I O N

WHEREAS, the Chair of the Board of Regents of the Amarillo Junior College District has caused to be formulated and adopted a budget for Amarillo College in the Amarillo Junior College District for the fiscal year beginning September 1, 2026, and ending August 31, 2027, the tax year 2026, now, therefore,

BE IT RESOLVED THAT:

1. An ad valorem tax of, and at the rate of six thousand eight hundred thirty thousandths’ cents ($0.06830) on the one-hundred-dollar ($100) value thereof, estimated in lawful currency of the United States of America, be levied to pay interest on and provide a sinking fund for Amarillo College in the Amarillo Junior College District for bonds issued
July 2, 2015, September 1, 2016, September 12, 2019, February 15, 2020, March 23, 2021, and April 7, 2022.

2. An ad valorem tax of, and at the rate of seventeen thousand eight hundred forty hundred thousandths cents ($0.17840) on the one-hundred-dollar ($100) value thereof, estimated in lawful currency of the United States of America, be levied to pay for the support and maintenance of Amarillo College in the Amarillo Junior College District for the fiscal year 2026-2027, the tax year 2026.

BE IT ORDERED by the Board of Regents of the Amarillo Junior College District that there is hereby levied for the tax year 2026 on all real property situated in, and all business personal property owned within the limits of said district on the first day of January 2026 same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas, or of the United States of America, a total of twenty-four thousand six  hundred seventy thousandths cents ($0.24670) on the one-hundred dollar ($100) value thereof, estimated in lawful currency of the United States of America for support and maintenance, payment of current interest, and a sinking fund for the retirement of bonds of Amarillo College in the Amarillo Junior College District for the fiscal year 2026-2027. "THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE."  "THE TAX RATE WILL EFFECTIVELY BE RAISED BY 13.59% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $12.94."

After discussion, the Board of Regents may wish to approve the tax rate.

Description:  At this time any person and/or persons wishing to come before the Board of Regents regarding the 2026-2027 budget for Amarillo College in the Amarillo Junior College District is given the opportunity to be heard. 

Description: 
R E S O L U T I O N

WHEREAS, the legal requirements of the laws of the State of Texas and the regulations of the Texas Higher Education Coordinating Board regarding this document have been met;

NOW, THEREFORE, BE IT RESOLVED that the said proposed budget for the 2026-2027 fiscal year is hereby designated as the official budget for Amarillo College in the Amarillo Junior College District for the 20026-2027 fiscal year. 

BE IT FURTHER RESOLVED that Mr. Jay Barrett, Chair of the Board of Regents of the Amarillo Junior College District, be directed to file copies of this official budget with the county clerks of Potter and Randall counties of Texas, and with the Texas Higher Education Coordinating Board for distribution to the Governor's Budget and Planning Office, the Legislative Budget Board, and the Legislative Reference Library. 

After discussion, the Board of Regents may wish to approve the proposed budget. 

Description:  This item is placed on the agenda so that the board may review the financial statements for May 31, 2026, and June 30, 2026, as well as the Monthly Financial Report, which are attached.

After discussion, the Board of Regents may wish to approve the Financial Reports.
 

Description:  This item is placed on the agenda so the regents may review and approve the Title IX Coordinator contact information for the following policies:

DIAA - Freedom from Discrimination, Harassment, and Retaliation:  Sex and Sexual Violence (Employees)
DIAB - Freedom from Discrimination, Harassment, and Retaliation:  Other Protected Characteristics (Employees)
FFDA - Freedom from Discrimination, Harassment, and Retaliation:  Sex and Sexual Violence (Students)
FFDB - Freedom from Discrimination, Harassment, and Retaliation:  Other Protected Characteristics (Students)
A redlined version of each policy will be included in Boardbook for the regents to review.

After discussion, the Board of Regents may wish to approve and adopt the updated Board of Regents Policies DIAA, DIAB, FFDA, and FFDB as described in the materials attached.

Description:  This item is placed on the agenda in order for the Board of Regents to consider approval of an Interlocal Agreement between Amarillo College and The Texas Commission on Environmental Quality (TCEQ) regarding testing services. The Agreement is included in the materials provided.

After discussion, the Board of Regents may wish to approve the agreement.

Description:  This item was placed on the agenda in order for the Board of Regents to consider renewing the existing $5,000,000 revolving line of credit with Amarillo National Bank for an additional one-year term beginning October 1, 2026.

After discussion, the Board of Regents may wish to approve the renewal. 

Description:  This item is placed on the agenda in order for the Board of Regents to discuss the President's performance incentive, approved at the regular meeting on May 19, 2026.

After discussion, the Board of Regents may wish to approve payment of this incentive. 

Description: 
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, 2nd Floor, Room 208. The regular meeting will start at 6:00 p.m. in the Palo Duro Room.