November 19, 2024 at 6:30 PM - Regular Meeting
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
Description:
Minutes of the special board meeting on October 21, 2024, regular board meeting on October 22, 2024, and special board meeting on November 12, 2024 have been provided to the Regents.
After discussion, the Board may wish to approve these minutes. |
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6. CONSENT AGENDA
Description:
A. APPOINTMENTS
Faculty - None B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached at page 5. |
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7. ORDER FOR ANNEXATION – Chris Sharp
Description:
Attached is an Order for Annexation of Territory to Amarillo Junior College District. The City of Amarillo has annexed 203.80 acres of land lying adjacent to and adjoining the City of Amarillo, Texas. Maps and exhibits showing the area are attached at pages 6 through 8. It is recommended that this territory be annexed to the Amarillo Junior College District.
After discussion, the Board may wish to approve the territory annexation. |
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8. INDEPENDENT AUDIT REPORT FOR 2023-2024 – Chris Sharp
Description:
Representatives from Whitley Penn, will present the regular audit report for the fiscal year ending August 31, 2024. Copies of the audit will be provided to the Board of Regents.
After discussion, the Board may wish to approve the audit report. |
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9. FACULTY PROMOTION IN RANK RECOMMENDATIONS – Dr. Frank Sobey
Description:
The following faculty members have been recommended for promotion in rank by their supervisor, the Rank and Tenure Committee, the appropriate administrative channels, and the President. They meet all criteria for promotion in rank as stated in the Amarillo College Employee Handbook. If approved, the effective date will be October 26, 2024.
Instructor to Assistant Professor Dr. Michael Hannen Humanities Jay Sawyer Speech/Communication Instructor to Associate Processor Jere (Rex) Lee Biology Steve Malley Fire Protection Assistant Professor to Associate Professor Dr. Robert Fulton Humanities Dr. Jennifer Rabson Physical Sciences Melody Rich Music Bruce Lin Music Associate Professor to Professor Dr. Christopher Hudson English After discussion, the Board may wish to approve the faculty promotion in rank recommendations effective October 26, 2024. |
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10. NOMINATIONS FOR THE POTTER RANDALL APPRAISAL DISTRICT BOARD OF DIRECTORS – Chris Sharp
Description:
The Potter-Randall Appraisal District has begun the process of electing individuals to their 2025 Board of Directors. Amarillo College District is a taxing district with voting entitlements and may vote by resolution for one to five candidates to represent Randall County and one to five candidates to represent Potter County for the Potter-Randall Appraisal District Board of Directors.
The Amarillo College Board of Regents members have been provided packets (pages 9 through 13) that consist of a letter explaining the voting process, a ballot for Potter County and a ballot for Randall County, and resolutions for each county to report the votes from the Amarillo Junior College District. Amarillo Junior College District is entitled to cast 445 votes for one or up to five candidates from the Potter County board nominees and 450 votes for one or up to five candidates for the Randall County board nominees. After discussion, the Board may wish to cast their votes for one to five candidates from Potter County and one to five candidates from Randall County to elect members to the Potter-Randall County Appraisal District Board of Directors. |
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11. RECORDS MANAGEMENT ANNUAL REPORT – Chris Sharp
Description:
Title 6, subtitle C, Local Government Code provides that a junior college district must establish by resolution an active, and continuing records management program to be administered by a records management officer. The records retention administrator schedules, and administers rules issued by the Texas State Library and Archives Commission; determines if the records management program and the Amarillo Junior College District’s records control schedules are in compliance with state regulations. The commission reports that Amarillo College is in compliance. The Records Management Officer, Trae Kepley, reported per Amarillo College’s records management policy, that the annual disposition consisted of 367 items. After review, department administrators withdrew 9 items. The remaining records consisted of 358 boxes of paper records. These items were destroyed in November 2024. The disposition of these documents was approved by the Records Management Committee per Amarillo College Policy.
No action is required for this agenda item. |
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12. AMENDING AUTHORIZED REPRESENTATIVES FOR TEXPOOL – Chris Sharp
Description:
Attached is a resolution amending authorized representatives for the TexPool account. Dorothy "Dottie" Crocket, Treasury Analyst recently left Amarillo College and the Business Office requires additional staff members to assist with duties reviewing the public funds information in the interim. It is recommended that the listed representatives, Chris Sharp, Vice President of Business Affairs, and Michelle Vinyard, Executive Assistant to the Vice President of Business Affairs, be authorized to access the TexPool account and execute any necessary action regarding the corresponding public funds.
After discussion, the Board may wish to approve the resolution amending authorized representatives' requests. R E S O L U T I O N WHEREAS, Amarillo College is a local government of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds and to act as custodian of investments purchased with local investment funds; and WHEREAS, it is in the best interest of Amarillo College to invest local funds in investments that provide for the preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; and WHEREAS, the Texas Local Government Invest Pool ("TexPool"), a public funds investment pool, were created on behalf of entities whose investment objective in order of priority are preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act. NOW, THEREFORE, BE IT RESOLVED that the individuals, whose signatures appear in this Resolution, are Authorized Representatives of Amarillo College and are each hereby authorized to transmit funds for investment in TexPool and are each further authorized to withdraw funds from time to time, to issue letters on instruction and to take all other actions deemed necessary or appropriate for the investment of local funds. THEREFORE, BE IT FURTHER RESOLVED that an Authorized Representative of Amarillo College may be deleted by a written instrument signed by two remaining Authorized Representatives provided that the deleted Authorized Representative (1) is assigned job duties that no longer require access to the Amarillo College TexPool account or (2) is no longer employed by Amarillo College. RESOLVED FURTHER that Amarillo College may by Amending Resolution signed by Amarillo College add an Authorized Representative provided the additional Authorized Representative is an officer, employee, or agent of Amarillo College. |
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13. PURCHASE OF TWO BUSES – Chris Sharp
Description:
Last Month the Regents were briefed on the need for the College to purchase two buses to be used primarily for the Athletic Department. After a diligent search, staff located two buses that will fit the needs of the College. After looking at different funding options, staff recommends that the College use Government Capital Corporation to finance the purchases. The resolution authorizing the college to enter into a finance contract for the purchase of the buses has been provided to the regents at page 14.
After discussion, the Board may wish to approve the resolution authorizing Chris Sharp, VP of Business Affairs, to enter into a finance agreement with Government Capital Corporation for a maximum of $320,000 and use the proceeds to purchase the two buses described in the materials. |
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14. APPROVAL OF NAME CHANGE TO SECTION DIAA OF THE BOARD OF REGENTS ONLINE POLICY MANUAL – Mark White
Description:
This item is placed on the agenda so the regents may review Section DIAA and approve changing the name and contact information of the Title IX Coordinator from Cheryl Jones, former Vice President of Human Resources, to that of Tammy Coats, Director of Human Resources. Page 4 and 5 of DIAA are included in the Board Materials.
After discussion, the Board may wish to approve and adopt this update to Section DIAA. |
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15. FINANCIAL REPORTS
Description:
The financial statements for October 31, 2024 are attached at pages 15 - 23.
After discussion, the Board may wish to accept the financial reports. |
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16. COLLEGE PRESIDENT SEARCH
Description:
This item is placed on the agenda in order for the regents to consider the ongoing search for the college president. After discussion, the Board may determine the next steps for the interviews and presentations and determine which finalist(s) to invite.
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17. CLOSED MEETING
Description:
There will be a closed session so that the regents may deliberate the appointment, employment, and duties of the College President pursuant to Texas Government Code Section 551.074.
If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. |
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18. ADJOURNMENT
Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, 2nd Floor, Room 208. The status update will begin at 5:45 in the Palo Duro Room followed by the regular Meeting at 6:30 in the Palo Duro Room.
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