March 19, 2024 at 7:00 PM - Work Session
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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D. ROLL CALL
Davis Friend Giovannetti Hance Moustakas Muller Walker |
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E. WORKSHOP DISCUSSION ITEMS
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: _XConfidential Matters by Law or Court Order __Purchase Property _XPersonnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining _XPending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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G. CONSENT AGENDA - DISCUSSION ONLY
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____
Description:
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools, the Board approve the following minutes: February 20, 2024 Work Session Meeting Minutes February 20, 2024 Executive Work Session Meeting Minutes February 27, 2024 Regular Board Meeting Minutes |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated ______ check numbers ____ thru ____ in the amount of _______. |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending February 29, 2024 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending February 29, 2024 and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Teresa O'Brien certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of February 29, 2024 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to he instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
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H. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students. |
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I. EDUCATION - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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I.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for February 14, 2024 - March 15, 2024 and affirms the actions of the administration. (3 investigations, 2 found to be HIB). (School Year 2023-2024 12 total investigations, 6 found to be HIB) |
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I.2. Approve 8th Grade Graduation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Friday, June 7, 2024 with Monday, June 10, 2024 as the Raindate for the 8th Grade graduation. The graduation ceremony will be held at Delaware Valley High School outside the stadium. |
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I.3. Approve Revision of the 2023/2024 School Calendar
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the revision of the 2023/2024 school calendar as follows:
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J. PERSONNEL - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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J.1. Approve Unpaid Leave Request
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee's #991 request for unpaid leave in early 2025 of no more than 15 days FURTHER RESOLVED Employee #991 payroll check will be deducted for her unpaid days. |
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J.2. Accept Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts with regret the resignation of Employee #1760 effective June 13, 2024. |
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J.3. Approve Volunteer
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Misty Ellis as a volunteer to assist Nicole Miller (Coach) and Nicole Carr (Coach) with Girls Softball. |
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K. POLICY - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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K.1. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Policies and Regulations:
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L. FINANCE AND FACILITIES - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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L.1. ADOPTION OF THE TENTATIVE BUDGET FOR SCHOOL YEAR 2024-2025
WHEREAS, the Superintendent of Schools recommends to the Holland Township Board of Education, to adopt the district’s tentative 2024-2025 budget; and WHEREAS, upon the adoption of the district’s tentative 2024-2025 budget, administration will provide to the New Jersey Department of Education the district’s tentative 2024-2025 budget and supporting documentation as required by the Commissioner of Education to the Executive County Superintendent of Schools for their review and approval; and WHEREAS, the district’s tentative 2024-2025 budget was prepared to be consistent with the New Jersey Quality Single Accountability Continuum (NJQSAC) focusing on quality performance indicators in all five areas of school district effectiveness; Operations Management, Instruction and Program, Fiscal Management, Personnel and Governance; and WHEREAS, the district’s tentative 2024-2025 budget was prepared consistent with the district’s Finance Policy 6220 addressing budget preparation, with primary consideration given to educational priorities identified by the Superintendent of Schools; and WHEREAS, the district’s tentative 2024-2025 budget is designed to carry out the educational plan in a thorough and efficient manner, to maintain school district facilities, and to honor continuing obligations of the district; and WHEREAS, the district’s tentative 2024-2025 budget evolved primarily from the needs of the schools as expressed by the Principal, the Director of Curriculum, the Information Technology Manager, the Director of Special Services, the Supervisor of Building & Grounds, the School Business Administrator and the Superintendent of Schools, and is compatible with approved district plans; and WHEREAS, the tentative 2024-2025 budget was constructed consistent with the School Funding Reform Act of 2008, under which a district could apply for some tax levy adjustments to cover extraordinary conditions such as, for health benefit cost increase above two (2) percent; an enrollment adjustment, and banked cap, the results which could increase local taxes above the two (2) percent cap; and WHEREAS, the tentative 2024-2025 budget does not include the adjustment for increased costs of health benefits; and WHEREAS, the Holland Township Board of Education desires to apply for the Enrollment Adjustment generated in the 2024-2025 budget for increased number of students over the state projected enrollments in the amount of $688,440 which is not included in the tentative budget but will become banked cap for the ensuing three-year period; and WHEREAS, the tentative 2024-2025 budget does not include the use of previously banked cap, which will continue to be available for future budget years; and WHEREAS, the following diagram provides a breakdown of the 2024-2025 budget by fund: General Fund: $12,754,232/Local Tax Levy: $10,762,090 Special Revenue Fund: $1,373,974/Local Tax Levy: $0 Total Base Budget: $14,128,206/Local Tax Levy: $10,762090
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L.2. Approve 2024-2025 Preschool Expansion Aid
RESOLVED upon the recommendation of the Superintendent the Holland Township Board of Education approves the 2024-2025 Preschool Expansion Aid Budget in the amount of $707,625 with a local district contribution of $141,525. |
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L.3. Properly Account for Grants
Whereas, the Holland Township Board of Education, upon recommendation by the Superintendent, agrees that the Business Administrator, Teresa O'Brien, has successfully put measures in place to properly account for the ESSR grants and other grant programs in accordance with the NJ Chart of Accounts and GAAP Accounting for funds received by the board, and Whereas, the Business Administrator is an employee of the Delaware Valley Regional High School Board of Education and serves the Holland Township Board of Education through an Interlocal Services Agreement, now therefore, Be it Resolved, that the Holland Township Board of Education authorizes the Delaware valley Regional High School Board to pay Mrs. O'Brien a sum of $2,000 using funds from the amount paid to Del Val for shared services for completing the ESSER grant goal identified in her employment contract. |
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L.4. Approve Parent Transportation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves a Parental Transportation Contract for the transport of Student #36176 effective March 14, 2024 through June 30, 2024 in the amount of $37.63 per day not to exceed $2,257.80. |
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M. SUPPLEMENTARY MATTERS
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M.1. General
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M.2. April Meeting Dates - Budget Submission Deadlines
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M.3. Eclipse
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N. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students.
Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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O. ADJOURNMENT
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O.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |