April 12, 2022 at 7:00 PM - Work Session
| Agenda |
|---|
|
A. CALL TO ORDER
|
|
B. FLAG SALUTE
|
|
C. WELCOME
Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
|
|
D. ROLL CALL
Davis___ Hance___ Martin___ McGuire___ Muller___ Walker___ |
|
E. WORKSHOP DISCUSSION ITEMS
|
|
F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: _XConfidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
|
F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
|
F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
|
G. CONSENT AGENDA - DISCUSSION ONLY
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows:
Description:
Roll Call Vote: Hance___Martin_____McGuire___Muller___Walker___Davis___ |
|
G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the following minutes: March 15, 2022 Work Session Minutes March 22, 2022 Regular Meeting Minutes March 15, 2022 Executive Work Session Meeting Minutes 8:59 pm - 10:04 pm March 22, 2022 Executive Regular Meeting Minutes 7:06 pm - 8:09 pm |
|
G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated March 31,2022 check numbers NO331 thru NO456 in the amount of $339,385.16 and the bill list dated April 26, 2022 check numbers ______ thru __________in the amount of $______________> |
|
G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending March 31, 2022 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending Feb. 28, 2022 and March 31, 2022 and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's,John Trent certification as required by N.J.A.C. 6:20- 2.13(d), that no line item account has been over expended as of Feb.28, 2022 March 31, 2022 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
|
G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
|
|
H. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
|
|
I. EDUCATION - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hance___Martin_____McGuire___Muller___Walker___Davis___ |
|
I.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report. |
|
I.2. Approve Revision of the 2021/2022 School Calendar
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the revision of the 2021/2022 school calendar as follows: • Monday, June 13, 2022 - Last Day Students and Staff • Tuesday, June 7, 2022 - Monday, June 13, 2022 - Early Dismissal Days |
|
I.3. Approve Annual Programs and Curriculum
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education adopts the programs, educational organization, textbooks, and the following curriculum guides of the Holland Township School District presently in effect: •Visual and Performance Arts •Comprehensive P.E./Health •LAL •Math •Science •Social Studies •World Language •Technology •21st Century Life and Career •Library •PreSchool |
|
I.4. Approve School Bus Emergency Evacuation Drill Statement
RESOLVED that the Holland Township Board of Education accepts the following statement for the School Bus Emergency Evacuation Drill as per 6A:27-11.2; WHEREAS, on Friday, May 6, 2022 with a rain date of Monday, May 9, 2022 the Holland Township School Principal Mrs. Susan Wardell will oversee the school bus emergency evacuation drill for all bus routes.The drill will be held at approximately 12:20 pm on May 6, 2022 and 2:15 pm on May 9, 2022 for both the elementary school students and the middle school students in the front of the school in the bus unloading area. |
|
I.5. Approve Textbook Purchase
RESOLVED upon the recommendation of the Superintendent the Holland Township Board of Education approves the following math textbook purchase:
|
|
I.6. Approve HTEA Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts a donation of 29 environmental books to the library in celebration of Earth Day with an approximate value of $400 from the Holland Township Education Association (HTEA). The Board recognizes, and thanks the HTEA for their continued and generous support of our school district. |
|
J. PERSONNEL - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hance___Martin_____McGuire___Muller___Walker___Davis___ |
|
J.1. Approve Tenure
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to grant tenure to staff as per the attached listing. |
|
J.2. Approve Staff for the 2022-2023 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to rehire teachers, support staff, non tenured staff and non-association staff for the 2022-2023 school year as per the listing. |
|
J.3. Approve Organizational Chart for the 2022-2023 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Organizational chart for the 2022-2023 school year |
|
J.4. Approve Substitute List
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves substitutes for the 2022/2023 school year |
|
J.5. Annual Appointment of Officers/Appointments - Reappointment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials, for the period July 1, 2022 through June 30, 2023: •Business Administrator: John Trent •Board Secretary: John Trent •Treasurer of School Monies: Patti Fischer •Custodian of School Records: John Trent •Attendance Officer: Susan Wardell •Affirmative Action Officer: John Trent •504 Officer: Susan Wardell •Public Agency Compliance Officer: John Trent •HIB Coordinator: Susan Wardell •HIB Specialist: Jennifer Leap, Kristen Deniz, Lauren Aversa •Drug Liaison Officer: Jennifer Leap •DCP&P Liaison: Jennifer Leap •Homeless Liaison: Stephanie Snyder •Right to Know Coordinator: Drew Vanderzee •Indoor Air Quality Compliance Drew Vanderzee •AHERA Representative: Drew Vanderzee •Safety Committee Coordinator: Drew Vanderzee •Integrated Pest Management Manager Coordinator/Plan: Drew Vanderzee •School Safety Specialist: John Trent •Human Resource Officer: Stephanie Snyder |
|
J.6. Approve Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts Employee #726 letter of resignation with regret effective August 22, 2022. |
|
J.7. Approve Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts Employee #537 letter of resignation with regret effective July 1, 2022 for purposes of retirement. |
|
J.8. Approve Part-Time Non Association Employees Salary Increases for 2022-2023
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Part-Time Non-Association Employee 3.4% for the 2022-2023 school year: •Employee #996 (Treasurer) - $4,168 |
|
J.9. Approve Non-Association Employees Contract for 2022-2023
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Non-Association Employees contracts (3.4% salary increases) for the 2022-2023 school year: •Employee #516, P/T Operations/Payroll Administrative Assistant: $29,641 (includes longevity) •Employee #721, Administrative Assistant: $59,037 (includes longevity) •Employee #1857, P/T Physical Therapist: $25,660 •Employee #548, Maintenance/Network Technician: $106,493 (includes longevity) •Employee #719, Educational Technology Coordinator/Integration Specialist: $96,369 •Employee #1854, P/T Occupational Therapist: $56,665 •Employee #575, SBA Administrative Assistant: $75,593 (includes longevity) |
|
J.10. Approve Media Specialist Teacher Shared Services Contract with Bloomsbury Board of Education
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves Shared Services contract for Media Specialist Teacher with Bloomsbury Board of Education for the 2022-2023 School Year. FURTHER RESOLVED The Annual contract amount is $828.33, .01 FTE $82,833 |
|
K. POLICY - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hance___Martin_____McGuire___Muller___Walker___Davis___ |
|
K.1. Adoption of Annual Rules, Policies and By-Laws
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves all rules, policies and by-laws of the Holland Township School District presently in effect are hereby adopted for the 2022-2023 school year. |
|
L. FINANCE AND FACILITIES - DISCUSSION ONLY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hance___Martin_____McGuire___Muller___Walker___Davis___ |
|
L.1. Designation of Depositor of School Funds
Upon the recommendation of the Superintendent of Schools that the Board designate the following bank as the official depository for the Board of Education: Investors Savings Bank Accounts General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Board Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required) SUI Board SecretaryTreasurer (1 required) Reserve Accounts (Capital, Maint., Emergency) President Vice President Board Secretary Treasurer(3 required) FSA Board Secretary Treasurer (1 required) |
|
L.2. Investment Authorization
Upon the recommendation of the Superintendent of Schools that the Board authorize the School Business Administrator/Board Secretary to invest funds, not immediately needed, in any authorized bank in the State of New Jersey, as per Board policy. |
|
L.3. Implementation of the Budget
Upon the recommendation of the Superintendent of Schools that the Board empower the Superintendent of Schools and the School Business Administrator/Board Secretary to implement the Budget pursuant to policies and regulations of the State Board and Local Board, upon final adoption. |
|
L.4. Insurance Agents of Record
RESOLVED that the Holland Township Board of Education appoints Brown and Brown Insurance Agency, as Insurance Agent of Record, for the 2022-2023 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that the Holland Township Board of Education, does hereby appoint bob Gemmell as its Risk Management Consultant in accordance with the SAIF Fund's Bylaws. RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors as Agent of Record for employee benefits, for the 2022-2023 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings |
|
L.5. Professional Services
Upon the recommendation of the Superintendent of Schools that the Board approve professional services provided by the following for the 2022-23 school year: Pursuant to 18A:18A.5, the Board of Education of the Township of Holland in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2022-23 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 714 Milford Warren Glenn Road County Road, Milford, New Jersey, between the hours of 9:00 AM-3:00 PM, Monday through Friday. Architect of Record TBD Principal Rate: $ Not to exceed $17,500Total Auditing Suplee, Clooney & Company $20,500 Boiler Services Mack Industries $82.00 per hour Not to exceed $17,500 Total Metz, Inc. $98.00 per hour Not to exceed $17,500 Total Bond Counsel Wilentz, Goldman and Spitzer Corp. Electrical MT. Salem Electric $105.00 per hour Not to exceed $17,500 Total HVAC Mack Industries $82.00 per hour Not to exceed $17,500 Total Metz $98.00 per hour Not to exceed $17,500 Total Legal Services Scarinci & Hollenbeck, LLC Partners : $168.00 per hour Not to exceed $17,500 Total Hatfield Schwartz LLC Partners $145.00 per hour Not to exceed $17,500 Total Medical Hunterdon ESC : $425.00 per evaluation Official Newspapers Hunterdon County Democrat The Express Times The Star Ledger Plumbing Robert Griggs Plumbing and Heating LLC $98.50 per hour Not to exceed $17,500 Total Richard E. Yard Plumbing and Heating Inc. $110.00 per hour Not to exceed $17,500 Total School Physician Hunterdon Family Medicine at Delaware Valley Physician: $400.00 per hour Not to exceed $17,500 Total Administrative annual service fee for health services: $3000.00 School Psychiatrists Dr. Saranga Bhalla Princeton Mental Health LLC $1000 per 1 1/2 hour evaluation Not to exceed $17,500 Total Dr. Chen Hunterdon Behavioral Health Care $1337.00 school evaluation and report Not to exceed $17,500 Total Dr. Theodore Petti Dr. Sheryl Novotny both Rutgers University Behavioral Health $1000 per 2 1/2 hour evaluation Not to exceed $17,500 Total |
|
L.6. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2022-2023 school year for the Holland Township Board of Education Employees: Pen Serve Plan Service Inc. formerly Foresters /First Investors Lincoln Financial Group AXA Equitable |
|
L.7. Transfer of Funds
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education authorizes the Business Administrator/Board Secretary to transfer funds from the General Account for the purpose of purchasing Certificates of Deposit, Repurchase Agreements and any other instruments of investment. |
|
L.8. Annual Section 125 Plan: Health Benefits Waiver
WHEREAS The Board wishes to continue the adoption of the Section 125 Cafeteria Plan, which permits employees to waive health benefit coverage in return for a taxable cash payment, and which will maintain the tax-free status of the health benefits themselves; and WHEREAS The Board also wishes to continue the adoption of the Section 125 Cafeteria Plan, which will permit employees to pay the employee share of applicable health benefits with a payroll deduction taken before federal payroll taxes are computed; and RESOLVED that the School Business Administrator/Board Secretary is appointed as Plan Administrator; FURTHER RESOLVED that the Plan Administrator is hereby instructed to take such actions that are necessary and proper to implement the Plan, which are to include the continuation of adequate accounting and administrative procedures to administer the Plan, and notifying geligible employees of their options under the Plan. |
|
L.9. Authorization to Implement the 2022-2023 Tuition Rates
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education implements the following Non-Resident Tuition Rates for 2022-2023 as follows: Special Education Programs (LEA Out of District Received) Preschool Special Education Integrated Part Time: $15,000 Preschool Special Education Integrated Full Time $21, 000 LLD Program: $18,470 MD Program: $22,272 ES Program: $22,272 |
|
L.10. Petty Cash Account
RESOLVED that a Petty Cash Account be established for the 2022-2023 year, in the amount of $300.00; and appoints the School Business Administrator/Board Secretary as custodian of the same. |
|
L.11. Cooperative Pricing Agreements County Education Services Commissions
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the Cooperative Pricing Agreements between the Holland Township Board of Education and the following Education Services Commissions: • Hunterdon County Education Services Commission • Middlesex Regional Education Services Commission |
|
L.12. Adoption of the 2022-2023 (FY23) School Budget
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve 2022-2023 Budget Resolutions: Travel, Professional Services, 2022-2023 Budget. BE IT SO RESOLVED, to approve and adopt the 2022-2023 School District Budget for submission to the Hunterdon County Department of Education as follows: General Fund Operating Budget: $12,965,403 Special Revenue Fund (Grants and Entitlements): $161,753 BE IT FURTHER RESOLVED, to acknowledge that the 2022-2023 School District Budget as described above results in tax levies as follows: General Fund (Tax Levy) $10,146,328 The following Capital Reserve and Maintenance Reserve Expenditures, as outlined in the 2022-2023 Budget, to be undertaken for the health and safety of the students, funded by Capital Reserve and Maintenance Reserve Accounts: Projects using Capital Reserve Account: RENOVATE/HVAC AUDITORIUM: $900,000 TOTAL CAPITAL RESERVE: $900,000 Projects using Maintenance Reserve Account: 7TH GRADE BOYS BATHROOMS: $ 100,000 7TH GRADE GIRLS BATHRROOMS: $ 100,000 RESTROOM PARTIONS GRADES 1 &2 : $ 20,000 EXHAUST FAN MIDDLE GYM: $15,000 NEW LED LIGHTING: $ 10,000 TOTAL MAINTENANCE RESERVE: $ 245,000 The School District has proposed programs and services in addition to the New Jersey Student Learning Standards adopted by the State Board of Education. WHEREAS, School District Policy #6371-N.J.A.C. 6:A23A-7 provides that the Board of Education shall establish in the annual budget a maximum expenditure amount that may be allotted for such travel and expenses reimbursement for the 2021-2022 school year. NOW, THEREFORE, BE IT RESOLVED, that the Holland Township Board of Education hereby established the School District travel maximum for the school year at the sum of $65,000.00 Regular business travel maximum is $1,500 per person. BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded. |
|
L.13. Approve REAP Grant Application for 2022-2023 (FY23) School Year
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve application for: Federal Grant: Small, Rural School Achievement Program CFDA Number 84.358A (REAP) for the 2022-2023 (FY23)school year. |
|
L.14. Approve School Photographer Contract
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves BNL Enterprises, Inc. as the school photographer for the 2022/2023 School Year. FUTHER RESOLVED, the Holland Township Board of Education approves the 2022/2023 contract from BNL Enterprises, Inc |
|
M. SUPPLEMENTARY MATTERS
|
|
M.1. Strategic Planning/Mission Statement
|
|
N. COMMENTS: PUBLIC - GENERAL
Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
|
|
O. ADJOURNMENT
|
|
O.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |