September 9, 2026 at 8:15 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to provide an update on the finances for the Middle School project. 
 

Description:  The purpose of this agenda item is to provide an update to the committee on the financial status of the Middle School project. Admin will share a high level estimate of the additional project savings. 
 

1. Anticipated additional project savings: $5,235,000

                     i.        Current contract value: $87,355,973

                     ii.        Final contact value: $82,120,000

1. 2. This is in addition to the $1.5M pull from contingency to fund the summer work.
   3. This includes the track resurfacing as savings since that cost is included in the 2027 track rebuild budget.

                                 i. Breakdown of savings:

1. MEPF GMP savings: ~$2.3M
   3. Remaining contingency: ~$1.6M
   4. Misc Vogel and other trade savings: ~$1.33M

Description:  The purpose of this agenda item is to review options for the middle school track. The original project plan was to apply a high quality rubber coating to the top of the existing track. Upon evaluation, the selected vendor believes the rubber surface will have a limited lifespan due to the age of the original track base. Vogel has presented the following options:

Option 1: Patching, crack fill, seal coat and re-stripe

• Cost: ~$80,000
• Expected life: 3-5 years
• Due to uncertainty with the base rock layer beneath the track, they are not willing to offer a warranty

 
Option 2: Mill and overlay

• Cost: $110,000
• Expected life: 5-7 years
• Due to uncertainty with the base rock layer beneath the track, they are not willing to offer a warranty
• Risks:
  • Heavy equipment involved with this work may damage the track even further and could damage the new pavement at the school and the path out to the track.  An allowance is carried in this number for some pavement repair.  Cracking will likely begin to show through the new pavement in 1-2 years but could be crack filled at the time to slow spreading

 
Option 3: Demolish Track, repair base rock, and rebuild

• Cost: $280,000+
• Expected life: 15-20 years
• Construction would take 3-4 weeks and based on scheduling couldn’t start until next summer.
• Risks:
  • Heavy equipment involved with this work may damage the new pavement around the school and path out to the track.  An allowance is carried in this number for pavement repair.

 
Add Option 4: Apply rubber track surface on top of new pavement

• Cost: ~$150,000 (Fisher track is working on an updated proposal)

 
Notes:

• Options 1-3 are work completed by the paving contractor.  You’d end up with a surface like the track now vs a rubber track surface.
• We have ~$140,000 currently awarded to Fischer track for rubber surface that could be reallocated for the options above.

Jeff Kenas has talked with Jen Grabarski and their recommendation is to go with the long-term solution and rebuild the base of the track prior to applying the rubber surface. 
 

2. For the track demolish and rebuild option I’d like to update that cost to $310,000 which includes escalation for work next year, landscape patching, and Vogel time since this work would no longer overlap with the middle school wrap up this year.  If the coach wants the track to also have rubber surface add $150,000 for a total of $460,000.
   1. This assumes the high jump and long jump would also have the rubber surface and stripping applied next summer

Description:  The purpose of this agenda item is to review the options for classroom safety enhancements at the new middle school. The board has previously seen two options. Dustin Lybeck has researched the two options and would like to present a recommendation. Dustin will be present to discuss this option. 

Description:  The purpose of this agenda item is to review our standard agenda item for district-wide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for July. Administration will review the maintenance tracking spreadsheet regarding funds available for capital maintenance requests.
Also attached, please find the capital maintenance project log for summer 2026. The School Board has approved a 2026-27 budget of $1 million. 

Description:  The purpose of this agenda item is to provide an update on the 2026 summer projects. As a reminder, the board approved a $1 million capital projects budget. 

Description:  As indicated in the above agenda item, we are close to using the entire $1 million in capital maintenance funds for the 2026-27 school year. Administration is requesting consideration of an additional $250,000 for the attached projects. The $250,000 would be allocated from the new middle school project savings. John Cramer will be present to discuss these projects.

Description:  Attached please find the initial proposal from Rettler regarding the creation of a capital project prioritization list for the outdoor athletic facilities. We have requested several modifications to this agreement and will have an update at the meeting. 

Please see the attachment for the response from Rettler in regards to administrative requests. Responses are in blue on page 2.