January 12, 2026 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c) (e) and (f)
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III.A. Review Minutes of December 08, 2025 Meeting
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III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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III.D. Review a Performance Summary of the Individual Administrative Team Members
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III.E. Review Request from Superintendent for Benefit Consideration
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations.
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V.A. Great on Their Behalf by AJ Crabill book study
Description:
Board, please be prepared to discuss one statement or item from chapters 13 & 14.
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VI. APPROVAL OF MINUTES
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VI.A. Review minutes from the December 8, 2025 meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Teacher Update
Description:
Representatives of the WTA will provide an update on items related to the teaching staff.
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IX.B. Student Reports
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IX.B.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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IX.B.2. Warrior Spotlight
Description:
A brief update will be shared by the Heritage 4th grade service students.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
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IX.C.2. 2026 WASB Resolutions
Description:
Please find the WASB Resolutions for 2026 attached, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee. Chris Sonne is our delegate this year. Please review the resolutions and provide feedback to them on Monday night, or at a time prior to the convention.
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IX.C.3. Spring Election Update
Description:
Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2026 spring elections.
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 6, 2026. The candidates for the Spring 2026 Election are: Village of Waunakee Seat (vote for 1): Kevin Thornberg Town of Westport, City of Middleton, City of Madison Seat (vote for 1): Joan Ensign
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Budget Committee Meeting
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X.A.1. Review Minutes from the January 5, 2026 Budget Committee Meeting
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X.A.2. 2026-2027 Open Enrollment Capacity Recommendations -Action Item
Description:
The purpose of this agenda item is to request school board approval of open enrollment space availability for the 2026-27 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in three methods. These methods are moving the current student enrollments to the next grade level (on the left hand side), utilizing the 3-year average enrollment projection (in middle), and following the preliminary budget planning document (on the right hand side). Administration is recommending utilizing the scenario that follows the budget planning document in the calculations for open enrollment capacity, which is a more conservative approach. To summarize, this approach recommends reallocating three K-4 teachers to start an in-district 4K classroom in each elementary school. The budget committee is recommending approval on a 3-0 motion.
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X.A.3. Consideration of 2024-25 Audit Report - Action Item
Description:
The purpose of this agenda item is to request approval of the final 2024-25 audit report. Attached please find the audit report and management letter.
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X.A.4. 4K Planning - Action Item
Description:
The board of education approved the following 3 items at the December 2025 board meeting:
1. Increase the stipend amount from $3600 to $5000 2. Additional request for 4K open enrollment seats in January 2026 3. Form a 4K task force in preparation for the 27-28 school year The 4K contracts were emailed on December 9th, 2025 to our 4K Partners. Attached you will find the responses that were due by the end of the day on Friday, December 19th. Administration will discuss the 4K responses at the meeting.
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X.B. Facility Committee
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X.B.1. Review Minutes from the January 7, 2026 meeting.
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X.B.2. Approval of Capital Maintenance Requests — Action Item
Description:
The purpose of this agenda item is to review our standard agenda item for district-wide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for January.
Also attached please find capital maintenance requests for January.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Update on Long Term Facility Planning Update
Description:
The District has been engaged with urban planning firm MDRoffers since 2010. Mark Roffers developed the initial long-range facility plan prior to our 2014 referendum that led to the construction of the Intermediate School. Since 2014, the Board has hired MDRoffers to prepare updates to that original plan. The most recent update went through 2040. Attached please find a presentation that updates the information last presented in early 2024.
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XI.B. Administrative Update from the Communications and Engagement Specialist.
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XI.C. Request for funding for the Waunakee Community Cares Coalition
Description:
The Waunakee Community Care Coalition will be present to review the attached funding request. Administration will request that the WCCC team will provide background on the federal grant writing process and the request to provide funding during this interim period. Administration recommends the use of fund 80 (community service fund) if the board approves this request.
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XI.D. Announcements/Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2024. Please feel free to reach out to Allie Newton at alexandranewton@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of December 31, 2025 and the Cash Reconciliation report for November 2025.
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XII.C. Safety Drill Logs
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XII.D. Gifts and Field Trips
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XII.D.1. Gifts
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XII.D.1.a. Waunakee Optimist Club $600 in gift cards for special education paraeducators.
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XII.D.1.b. Twenty-five board and card games and a program handbook from Game Haven/The Gift of Games valued at $500.00
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XII.D.1.c. Acker Builders' Donation — $11,835.76 to clear negative student food services balances
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XII.D.1.d. One Community Bank Donation of $500.00 to SFAF
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XII.D.2. Field Trips
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XII.D.2.a. Final BOE Consideration of Orchestra Scotland Trip, March 2026
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XII.D.2.b. WHS Chinese Class Field Trip to Chinatown in Chicago IL on April 17, 2026
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XII.E. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIII.A. Legislative Update
Description:
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XIII.B. Conventions/Workshops
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting -
DAPES Training Date - Action Needed June 29, 2026 3:30pm - 5:00pm Board Coaching Dates - Action Needed. October 26, 2026 5:30pm - 7:00pm November 2, 2026 5:30pm - 7:00pm November 23, 2026 5:30pm - 7:00pm |
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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