June 10, 2024 at 6:00 PM - Regular Meeting

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

 

Description:  Attached please find the final report of the community survey results. The School Board has previously reviewed the draft results at the May School Board meeting. Bill Foster from School Perceptions will be attending the meeting virtually to review the final report. Administration is recommending continuing this discussion at the July School Board retreat with any potential operational referendum approvals coming at the August School Board meeting. 

Description:  At the Curriculum Committee Meeting, Tim Schell, Lynn Stenroos, Stephanie Boegh, and Sallie Piotrowski presented the Middle School ELA materials review, the materials pilot, and the recommended resource, Amplify.  In addition to requesting approval of Amplify as the Middle School ELA resource, the administration is also requesting approval of funds to conduct a pilot of Amplify, as a potential resource for the Intermediate School.
A motion was made by the committee, to recommend to the full board, Amplify, as the Middle School ELA Resource.  Motion carried 3-0. 
A motion was made by the committee, to recommend that the full board allocate funds as presented to pilot Amplify as a resource for the Intermediate School.  Motion carried 3-0.
 

Description:  The purpose of this agenda item is to request approval of the second draft of the budget for the 24-25 school year. Attached please find the second draft of the budget for your review. Please note that the second draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $325/student increase in the revenue limit formula
2. The personnel cost line includes an inflationary salary increase of 4.12%, implementation of the teacher and classified staff compensation systems at 2%, a 0% increase in dental insurance rates, and a 5% increase for health insurance rates, and transportation.
3. The capital maintenance projects are funded from Fund 49
4. The second draft includes an increase of 11.5 FTE, as outlined on page 13 of the document to include the positions approved in May.
5. The debt service fund includes an estimate for the remaining debt that needs to be issued from the $175 million referendum.
6. Budget adjustments and revenue increases per the memo from the April budget committee meeting. (High cost special ed aid, fund 80, and flow-through grant)
7. Updates to the gift fund (Fund 21)
8. Updates to building/department revenue accounts and corresponding expense accounts
9. All of the remaining budget requests have been placed on hold at this time.

The third draft of the budget in July will include:
1. Grant allocations, if available
2. Staffing updates based on additional schedule changes, reallocation proposals or new positions
3. Updates to the community service fund (Fund 80)

The Budget Committee is recommending approval on a 3-0 motion. Please let Allie Dye know if you have any questions on the second draft of the budget.

Description:  The purpose of this agenda item is to request approval of the lease agreements for the 24-25 school year. Attached please find the lease agreements for your review.

The district currently has leases with the Wisconsin Youth Company (K-4 after-school program for school year) and the New Teacher Project (office space at Bethel Circle location). 
 
The administrative recommendation is to approve all three leases at the current rates with the Wisconsin Youth Company lease changing from $2,850 to $2,900 per building as well for summer school and the New Teacher Project lease at $350 per month. 

The Budget Committee is recommending approval on a 3-0 motion. 

Description:  The purpose of this agenda item is to request approval of the fund balance classifications. The School Board is annually required to approve fund balance accounts prior to the close of the fiscal year. Attached please find the fund balance accounts that are currently being used, and were last presented to the school board at the conclusion of the 2022-2023 audit. Administration is recommending no changes.

The Budget Committee is recommending approval on a 3-0 motion. Please let Allie Dye know if you have any questions on the fund balance classifications.

Description:  The purpose of this agenda item is to request approval of the formal budget change process for the 2023-24 fiscal year. The budget change document is attached. The fund 10 budget revision results in a negative balance of approximately $338,650, assuming no budgetary savings in other budget categories. 

All budget revisions are entered into the Skyward Financial System using the Skyward Budget Revision process. The budget revisions for 23-24 include: 

* changes in grant allocations (both Fund 10 and 27)
* changes to the State of Wisconsin Library Aid (Fund 10)
* increase the district's transportation budget (to reflect costs associated with the fuel clause)
*increased district consulting budget (to reflect costs associated traffic study, community survey, and superintendent search)
*increase fund 10 revenues for technology and the associated expense account
* transfer of funds between Fund 10 & 27
*fund 80 to reflect the increased costs of Warrior Media and crossing guards and increased revenues for community swim
*fund 21 to reduce revenues and expenses to reflect actual activity
*increase revenues in fund 27 for High Cost Special Ed Aid and associated expenditures as presented to the budget committee in April
*increased interest in fund 39

The Budget Committee is recommending approval on a 3-0 motion. 

Description:  The purpose of this agenda item is to request School Board approval of the Data Wrangler software subscription service. At the May budget committee meeting, the committee heard an overview of the Data Wrangler system and what it could do for the district. The committee requested to hear more information from Jim Koeppe, President of Data Wrangler. Jim presented at the June budget committee meeting to give a more in-depth presentation of Data Wrangler. Attached please find a presentation that Jim shared at the recent School Business Official's Spring Conference, a financial analysis of the cost of the subscription service and the potential savings/accounting adjustments, and the service agreement. 

The Budget Committee is recommending approval on a 2-1 motion. Additional utility data was shared with the budget committee members after the meeting for additional review by the committee members. 

Description:  The purpose of this agenda item is to request School Board approval of the Middle School Guaranteed Maximum Price (GMP). The GMP is a contractural agreement between the district and Vogel that guarantees that the new Middle School will be constructed at the agreed upon maximum price.

For the June Facility Committee meeting, Vogel Bros prepared a presentation that reviews the Guaranteed Maximum Price for the middle school project, and requests approvals for additional subcontractors. Attached please find that presentation. 

Administration is recommending approval of the Middle School GMP. 

Description:  The purpose of this agenda item is to request approval of additional subcontractors for the new Middle School. Attached please find a summary document of the requested subcontractors for June, as well as detailed information on the larger awards included for June. Please note that the subcontractor selection process includes a major focus of involving local subcontractors in the bidding process, which you can see with the results being brought forward this month. 

The Facility Committee is recommending approval on a 3-0 motion. 

The Facility Committee also requested data on the involvement of local subcontractors in our new school construction projects. Here is the data to date:

Middle School numbers based on awarded scope to date:
 
Total subcontractors/suppliers awarded - 16
Waunakee based subcontractors/suppliers - 6 (38%)
Dane County based subcontractors/suppliers - 9 (56%)
 
Waunakee based subcontractors/suppliers - $12.3M in contract value (18%)
Dane County based subcontractors/suppliers - $48.4 in contract value (74%)
 
Heritage numbers:
 
Total subcontractors/suppliers - 40
Waunakee based subcontractors/suppliers - 4 (10%)
Dane County based subcontractors/suppliers - 28 (70%)
 
Waunakee based subcontractors/suppliers - $6,750,000 in contract value (12%)
Dane County based subcontractors/suppliers - $44,600,000 in contract value (82%)


 

Description:  The purpose of this agenda item is to request approval of additional districtwide capital maintenance projects. Attached please find the list of additional projects requested for June. The Facility Committee is recommending approval on a 3-0 motion, but please note the following:

The project included on the list identified as middle school special education did not have a quote available at the time of the Facility Committee meeting. A quote has now been received, and has been added to the spreadsheet. I have also attached the quote for School Board review. Administration will also specifically review the recent storm damage and repairs at the high school pool roof area. 

Attached please also find our budget tracking document for capital projects. Please note that this document has been updated to reflect the May School Board meeting capital projects approvals/reversal of decisions at the high school, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. 

Description:  The purpose of this agenda item is to request School Board approval of a motion to dedicate land to the public, and to provide authority to the Superintendent to approve the legal paperwork. The Facility Committee has approved this land dedication on a 3-0 motion. 

Administration will provide a verbal update on the discussions that are occurring with the Village of Waunakee regarding the crossing guard location for the new Heritage Elementary school and the pedestrian path to the east of the school district property. We are working on a plan to provide right of way to the Village of Waunakee to continue this path through district property to the west. This plan does require relocating the path that was originally designed for the site, and a future change order should be expected. A pedestrian path extending from Highway Q to the western edge of the school property, on the south side of Woodland Drive, would be a benefit to the entire community. Attached please find the area on the school property that would be dedicated to the public right of way. You will see a survey document attached, a legal description of the property, and a revised site plan showing where the new path would be built. 

Description:  The three employee guidelines are attached as drafts.  Additionally, a summary document highlighting language changes or additions is available.  Condensing, clarifying, and formatting changes are not noted in the summary document.  All edits are highlighted with green text and language deletions are noted with strikethrough.  

For further reference, the Aguatic Center Staff Guidelines are available for Board review.  The Aquatic Center Guidelines are an additional reference for employees working in that area and are produced by the Aquatic Center Director Kristy Nacker, in conjunction with the Athletic Department and Human Resources Office.

 

Description:  Attached please find the summary spreadsheet for the policies that will be reviewed at the meeting.  These policies have been reviewed by the administration and the policy committee chair prior to movement to the committee for consideration.   All policies presented at the June Board Meeting are being recommended by the committee for approval.

Description: 
 

Description:  Attached you will find the 20 Budget Status report as of May 31st, 2024 and the Cash Reconciliation report for April 2024.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of May 2024.

Description:  Attached please find the agreement with Dane County for scholarship funds for driver education for economically disadvantaged students.  We have participated in this program in the past and it has been a success and well received.