April 5, 2024 at 7:30 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to provide an update on the schedule and finances for the Heritage Elementary School project. An updated financial report related to contingency funds and change orders has been attached. Administration will provide a verbal update on the project schedule. Rich Stoffels from Vogel will be in attendance at the meeting and will review a proposed change order that falls into the financial threshold that requires facility committee approval. An attachment has been provided that Rich will review with the committee.

Description:  No bids are being presented for approval this month.

Description:  At the March board meeting, the school board approved the contract extensions for both Vogel and EUA for the high school campus. As a result of that approval, the district is reviewing the planned summer 2024 maintenance projects. Attached please find a map of the high school building that includes some potential changes to the summer 2024 maintenance projects. Jay Thomsen from Vogel will review the attached document.  

In addition, Vogel Bros. completed some additional scope review for the casework supply and would like approval to award to Hillcraft in lieu of Wynn Jones as previously approved.

Description:  The purpose of this agenda item is to review the budget and scope of work for the summer 2024 remodeling at Bethel Circle. Attached please find a document that includes the original scope for 2024, an additional 4 office spaces, and the parking lot plans. 

The additional 4 office spaces cost $270,000, which is above the scope of the Bethel Circle budget. We have numerous programs from Heritage Elementary that would be able to utilize this space immediately (WCCC, Dane County New Teacher Project, and Building Bridges). In the long term, these spaces would become available to district administrative positions. We are seeking facility committee feedback on this project. 

Description:  The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional capital projects for HVAC and districtwide maintenance.

Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the March School Board meeting capital projects approvals, the GMP savings for Heritage Elementary School, and $5 million of interest earnings. Administration will review this budget tracking document before reviewing the potential additional capital projects. Also attached please find a request for additional capital maintenance approvals. The requests fit within the remaining funds.