October 2, 2023 at 7:30 AM - Facility Committee Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. APPROVE AGENDA
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IV. PUBLIC COMMENTS
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V. HERITAGE ELEMENTARY SCHOOL
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V.A. Update on Schedule/Finances
Description:
The purpose of this agenda item is to provide an update on the schedule and finances for the Heritage Elementary School project. Attached please find the first financial report related to contingency funds and change orders. Administration will provide a verbal update on the project schedule.
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V.B. Review of Solar System Options
Description:
The purpose of this agenda item is to review options for a solar system. The School Board approved Westphal as the energy services partner at the August School Board meeting. Westphal has prepared options for a solar system for Heritage. You will find an attachment of these solar system options for your review.
The facility committee members requested additional information on these options. 1. What is the expected life of this system?
Expected system life is 35+ years. Panels carry a 12 year workmanship and 30 year performance warranty.
2. What type of maintenance costs can be expected on this system?
Maintenance is something we can discuss. For systems this size it often makes sense to approach O&M as an ala carte item. Since solar arrays are by-design low maintenance, costs for annual inspections and preventative maintenance may outweigh benefits.
3. If we choose to install the smaller solar system, what type of infrastructure investments can we make now to allow for the installation of the larger system, at a later date? Can these infrastructure investments be added to the cost of the smaller system, if we go in that direction?
Per your request, we have collected cost information for expansion of the 150 kW solar array up to either 267 kW or 367 kW. Costs include:
This equipment, installed during the 150 kW project, will make it possible to:
The only additional work and materials are adding solar modules, racking and inverters and required DC cabling. Final cost for additional infrastructure equipment, installed: $9,867 4. What are the sizes of recent solar systems that you have installed in area school districts?
Please see attachment. 5. Example solar systems in Dane County schools https://countyofdane.maps.arcgis.com/apps/Shortlist/index.html?appid=f811354d47334bf3bd612c88d73251a1 Administration is recommending consideration of the 151 kW system, with the additional infrastructure to potentially expand in the future.
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VI. CONSIDERATION OF CAPITAL PROJECTS
Description:
The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional capital projects for a middle school special education room and a softball fundraising request.
Attached please find our budget tracking document for capital projects. Please note that this document has been updated to reflect the September School Board meeting capital projects approvals, and the GMP savings for Heritage Elementary School. Administration will review this budget tracking document before reviewing the potential additional capital projects.
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VI.A. Update on 2023-24 Projects
Description:
The purpose of this agenda item is to provide an update on 23-24 capital projects. Attached please find a report on projects to date. John Cramer will be available to review the attachment and answer any questions.
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VI.B. Middle School Special Education Room Project
Description:
The purpose of this agenda item is to request consideration of a middle school special education project. Attached please find a quote and additional supporting information for this request.
Tiffany Loken is requesting consideration for a project to connect a special education classroom to the restroom. The connection would occur between the rooms instead of requiring students to enter the hallway first before entering the restroom. This request is based on individual student needs and a direct connection between the two spaces would be beneficial. Administration is requesting approval.
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VI.C. Softball Field Project
Description:
The purpose of this agenda item is to review a communication from the Waunakee High School softball boosters group regarding partnering with the school district on softball field improvements. Attached please find a communication from the president of the softball boosters.
Nick Conrad had the opportunity to meet with the softball boosters earlier this week and will be able to share information on partnering with the softball boosters. Administration is requesting feedback from the facility committee.
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VI.D. Capital Projects Planning
Description:
The purpose of this agenda item is to discuss capital projects planning. Attached please find the capital project prioritization list that we were working from earlier in 2023. Administration would like to discuss the topic of continuing to bring capital projects forward to the facility committee for consideration. Our maintenance team has the capacity to manage additional projects, given the completion of the majority of the projects approved earlier in 2023. Administration is seeking committee feedback on this topic.
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VII. FUTURE MEETINGS
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VIII. ADJOURN
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