March 13, 2023 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
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III.A. Review Minutes of February 13, 2023 Meeting
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III.B. Review Individual Administrator/ Administrative Support Contract, Contract Extensions, and Recommendations.
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III.C. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Summer School Contract Recommendations
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III.F. Review and Take Action on Student Discipline/Expulsion Recommendation
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III.G. Discussion with the board on the district's status and response related to litigation involving the School District, and to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved re: Juul vaping lawsuit settlement.
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time is available, the Board may use this agenda time to discuss Board operations, process, or planning future meetings.
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review minutes of February 13, 2023 Regular meeting
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ ACTION ITEMS
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IX.A. Teacher Report
Description:
Members of the WTA will provide an update to the Board from the teachers.
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IX.B. Student Reports
Description:
Kaden Cerdena and Isabelle Hahn are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. Evaluation Schedule
Description:
Evaluation of the Superintendent and the Board's Self-Evaluation will take place at a Special Board Meeting scheduled for April 6, 2023 @ 5:30PM
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IX.C.3. Spring Listening Session Schedule
Description:
Board President Joan Ensign would like to discuss listening sessions with staff this spring. She also wants to discuss the concept of holding the listening sessions with a focus on 3-5 relevant topics.
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IX.D. Discuss and Determine the nest steps in the Superintendent Search Process, including the consideration of hiring a Search Firm.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Policy Committee
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X.A.1. Review February 16, 2023 Meeting Minutes
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X.A.2. Policies for Discussion, Review, and Consideration
Description:
Attached please find the policy summary grid that will be the working document for the policy committee meeting.
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X.A.2.a. 343.6 Instrumental Music Lessons
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X.A.2.b. 345.1 Grading Systems
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X.A.2.c. 345.1 Rule Specific Grading System
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X.A.2.d. 346 Student Assessment
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X.A.2.e. 346 Rule Testing Program guidelines
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X.A.2.f. 346 Exhibit Annual Notice of Student Assessment Information
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X.A.2.g. 346.1 Policy on Non-discriminatory Testing
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X.A.2.h. 346.3 Student Portfolios
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X.A.2.i. 347 Student Records
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X.A.2.j. 347 Rule Confidentiality of Student Records
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X.A.2.k. 347.1 Directory Information
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X.B. Curriculum Committee
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X.B.1. Review March 2, 2023 Meeting Minutes
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X.C. Budget Committee
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X.C.1. Review March 6, 2023 Meeting Minutes
Description:
Attached please find the minutes from the March 3 budget committee meeting.
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X.C.2. Consideration of the 2023-24 Budget Planning Process
Description:
The purpose of this agenda item is to review a draft of the budget planning process. Attached please find the budget planning process draft.
As a reminder, administration is recommending a budget planning process utilizing the 5-year average for enrollment planning. The 5-year average is projecting an increase of 110 new students, which nets out to a +9 overall. Administration will share the estimates that are being used to plan for the 23-24 budget, the FTE projections for grades K-12, and the overall revenue/expenditure estimates. Based on feedback received from the school board, an additional first grade section at Prairie Elementary has been added. Administration is requesting a approval of the 2023-24 Budget Planning Process.
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X.D. Facility Committee
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X.D.1. Review Minutes of March 8, 2023 Meeting
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X.D.2. Consideration of Heritage Elementary School Bids
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X.D.2.a. Fire Protection
Description:
The purpose of this agenda item is to review bids related to the new Heritage Elementary School project. Vogel is requesting consideration of approving bids for fire protection at the March 13th School Board meeting. The Facility Committee approved on a 3-0 motion to go with the bid from 1901 for fire protection. Administration is seeking approval from the board on these options.
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X.D.2.b. Elevators
Description:
The purpose of this agenda item is to review bids related to the new Heritage Elementary School project. Vogel is requesting consideration of approving bids for elevators at the March 13th School Board meeting. The Facility Committee approved on a 3-0 motion to go with the bid from Otis for elevators. Administration is seeking approval from the board on these options.
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X.D.3. Athletic Field Projects
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X.D.3.a. Consideration of Warrior Stadium Project
Description:
The purpose of this agenda item is to review the Warrior Stadium project planning process. The School Board has previously approved a planning process for the track replacement, bleacher expansion, and related improvements. Attached please find information from Roxanne Johnson on the design for this work and a construction estimate.
Roxanne Johnson was present at the facility committee meeting to share progress to date. There is a potential path to move forward with this project in the summer of 2023. This path would require the School Board to approve the project at the March 13th School Board meeting with a motion similar to the following " Approval for administration to proceed with the Warrior Stadium track replacement, bleacher expansion, and related improvements at a cost not to exceed $1.2 million." Administration would work with Roxanne Johnson to select the vendors for this project. The alternative approach would be a summer of 2024 project where the bids for each section of the project work can be formally presented to the School Board for approval. The facility committee approved on a 3-0 motion to move forward with completing this project this summer at a cost not to exceed $1.2 million. Administration is seeking approval from the full board on this topic.
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X.D.3.b. Softball Lighting Project Update
Description:
The purpose of this agenda item is to provide an update on the varsity softball field lighting project. The School Board has previously approved a planning process to install lights on the varsity softball field. The design process has been completed for the lighting project, and the project is ready for bidding. Attached please find information from Retter on the design of the softball field lights on the varsity field.
The district has received communication from the softball boosters group requesting consideration of a review of which field should be considered the best long term option for the varsity field. The current junior varsity field may be a better option for the varsity field. The district originally considered lights on the junior varsity field when the fundraising effort for an adjacent soccer team center building was taking place. The administration discussed all options with the Facility Committee and recommended that the district pause the process on the varsity softball field lights and work with our engineers to formally assess both the varsity and junior varsity softball fields, along with assessing the viability for potential improvements to the soccer concession stand building. The district would need to invest additional design into evaluating the lighting project on the current junior varsity field, as well as a professional review of the two fields and the concessions building, so that the Facility Committee and Board would be able to evaluate the options.. The additional design work on the lights would cost approximately $7,000 plus the evaluation of the fields and supporting facilities. The Facility Committee is recommending this option to the Full Board on a 3-0 vote.
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X.D.4. Consideration to Hire an Additional Maintenance Staff Member
Description:
At the February 6, 2023 facility committee meeting a request to hire the additional maintenance staff member now rather than when the building projects are complete was made. This would allow a current maintenance person to fill the role of assisting with referendum maintenance projects while the additional maintenance staff member would assist with district wide maintenance work. |
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X.E. Human Resources Committee
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X.E.1. Review March 8, 2023 Meeting Minutes
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X.E.2. Consideration of 2023 - 24 Employee Benefits Plan
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X.E.2.a. Health Insurance
Description:
The attached document outlines the proposed health plan changes recommended by the District Insurance Committee, advanced by the Human Resources Committee and shared with the whole board in February.
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X.E.2.b. Dental Insurance
Description:
The district's self-funded dental plan has a positive balance which has continued to climb for the last several years. The current balance is approximately $578,955 which is expected to increase to approximately $600,000 by the school year's end. That strong balance offers an opportunity to offset staff's increased personal costs within the proposed 23/24 health plan.
Working with USI and Delta Dental, our plan administrator, the Insurance Committee is recommending the following plan adjustments: 1. Reduce our current deductible from $25/$75 to $0/$0 ($34,010) 2. Increase the individual max to $2000 from $1200. ($59,338) 3. Increase the Ortho max to $2500 from $2000. ($5065) Our projected claims spend in our status quo plan is approximately $723,632. Based on our past history, our expected claims would run at a 95% dental loss ratio. The proposed changes are projected to cost the amount in parenthesis listed above for a total of $98,413. Translating the changes to the dental fund balance means the increased claims cost would decrease the fund balance by approximately $65,913 per year. |
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X.E.2.c. Term Life Insurance
Description:
The district currently offers all regular employees a 100% employer-funded policy that provides coverage equal to their base wage rounded up to the nearest one thousand dollars.
For an increased benefit to employees and for efficiency gains in the HR office, the Insurance Committee is recommending that the district offers flat coverage amounts at the following levels: Hourly School Year Staff = $35,000 Teachers/ Custodial & Maintenance/ Admin Assistants = $85,000 Administration /Admin Support = $200,000 Currently, the district's annual expense for term insurance is $65,603.41. The proposed change would cost an additional $27,900 annually. Due to the increased coverage amounts, we would remove handbook language in the Administration / Administration Support Guidelines which provides an annual stipend for insurance for a savings of $21,500. The net insurance cost increase would be $6400. |
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X.E.2.d. Voluntary Vision Insurance
Description:
Vision insurance is a voluntary option for staff and is 100% employee funded.
Working with USI to procure insurance quotes from other providers that provide additional coverage and offer the greatest amount of local provider coverage, the Insurance Committee recommends a change to Met Life, specifically option 2. The attached pdf shows our current level of coverage from Delta Vision, and two options from Met Life. Option 2 offers a Second Pair Rider, which provides for the opportunity for additional glasses, contact lenses and has multiple use allowances, all of which are improvements over the current package.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administration Report/Action Items
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XI.A.1. Update on Referendum Projects
Description:
Many of the action items related to the referendum are being addressed through committee reports. However, there are additional updates that the administration would like to share with the Board and the community. A few of the topics related to this agenda item for Monday's meeting are:
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XI.A.2. School District Calendar for 2022-2023 and Snow Days
Description:
Attached please find the District Calendar for the 2022-2023 school year. At Monday's meeting, the administration will provide an update on where we are on the calendar, given the number of snow days this year, the snow day make up day in June, and the plan should any additional inclement weather days be necessary.
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XI.A.3. Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of February 2023.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2022-23 Budget Status report as of February 28th, 2023 and the Cash Reconciliation report for January 2023.
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XII.C. Early College Credit Program and Start College Now Applications
Description:
The applications and student summary provided by Michelle McGlynn, School to Career & CTE coordinator can be found under the Extras tab for this agenda item. These attachments will be blocked from public view due to pupil privacy
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XII.D. Safety Drills
Description:
Attached please find the safety drill report for the past month. This report is required by the DOJ for board of education review.
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XII.E. Consideration of the 2022-2023 CESA 5 Services Contract
Description:
Tiffany Loken has reviewed and agreed with the contract as presented.
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XII.F. Gifts & Field Trips
Description:
Meffert Oil Co. Pride Pump Donation - $1000
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XII.F.1. Gifts
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XII.F.2. Field Trips
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XII.G. Approve Individual Administrator, Admin. Support, Teacher, Contract Extensions, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
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XII.H. Approve Summer School Contract Recommendations
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XII.I. Consideration of proposed Juul settlement
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XIII. BOARD BUSINESS
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XIII.A. Legislative Update
Description:
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Board Meeting
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XIV.B. Special Board Meeting
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XIV.C. Budget Committee
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XIV.D. Co-Curricular
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XIV.E. Curriculum Committee
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XIV.F. DEI Sub-Committee
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XIV.G. Facility Committee -
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XIV.H. Insurance Committee
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XIV.I. Human Resources Committee
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XIV.J. Policy Committee
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XIV.K. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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