October 10, 2022 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c)(e) and (f).
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III.A. Review Minutes of 9/12/22 Meeting
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III.B. Review a Public Complaint About School Personnel and Consider an Individual's Employment. The Board of Education May Take Action in Closed Session, if Appropriate.
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III.C. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board will use this agenda item to discuss the operations of the school board. For the October 10th meeting, the Board will discuss two items:
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes from 9/12/22
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
The Board of Education provides a public listening session for the public to comment on any item related to the governance or management of the WCSD. A copy of Board Policy 187 - Public Participation at Board Meetings is attached for your reference. Each commenter will be allowed 3 minutes. A total of 30 minutes will be allowed for this item
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Reports
Description:
High School Student Council Representatives, Isabelle Hahn and Kaden Cerdena, will report to the Board on events and matters at the high school.
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IX.B. Teacher Update
Description:
Representatives of the teaching staff will provide an update to the Board.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Policy Committee
Description:
Review the minutes from the 9/29/22 meeting.
*This meeting replaced the 9/22/22 meeting that was canceled.
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X.A.1. Policies for Discussion, Review, and Consideration
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X.A.1.a. Consider Policies 330, 334, 335, 341.2, 342.3, 342.4
Description:
Continuation of District's Policy Review: The policies for review on Monday evening are summarized in the attached spreadsheet, and the individual policies are attached per each policy's distinct agenda item. Action can be taken individually or as a whole on the policies being presented.
These policies have been reviewed by staff from the WASB, district administration, the Committee Chair, along with the recommendation from the Policy Committee. The administration will present each of the policies for consideration.
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X.A.1.a.1. Consider adopting WASB PRG version of Policy 330 Curriculum Adoption
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X.A.1.a.2. Consider Repealing Policy 334 Evalutions/Approval of Instructional Programs
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X.A.1.a.3. Consider adopting WASB PRG version of 335 and repeal 335 Rule
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X.A.1.a.4. Consider adopting WASB PRG version policy 341.2 (replaces WCSD 341.1)
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X.A.1.a.5. Consider adopting WASB PRG version of policy 342.3
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X.A.1.a.6. Consider adopting WASB PRG policy 342.4 and repealing 342.4 Exhibit
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X.A.1.b. Consider Policy 422
Description:
Per administrative recommendation, Policy 422 is being considered at this time for a change in the date to receive information regarding exchange students. The administration would like to align the deadline for consideration of an exchange student with the July School Board Meeting.
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X.B. Curriculum Committee
Description:
Review the minutes from the 10/5/22 meeting.
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X.B.1. Review State Assessment Results
Description:
Tim Schell and Amy Johnson from the Curriculum and Instruction Department will provide an overview of the District's Spring 2022 State Assessment Results.
Attached please find the presentation on district assessment results that they provided at the Curriculum Committee Meeting. They will present a modified summary report of this data on Monday evening.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. Title IX Audit Report and Recommendations
Description:
Attached please find the final report and associated exhibits from Janis Doleschal, who the District contracted with to conduct a Title IX Audit of our athletic programs. Also, please find a presentation that the administration will present on Monday evening that summarizes this report, reviews Ms. Doleschal's recommendations, and provides the recommendations from the administration to address the areas of concern from the report.
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XI.A.2. Facility and Referendum Planning Update
Description:
Attached please find a brief update on the planning for Heritage Elementary School. The Visionary Team has narrowed its focus to Option #4 -- the version of the design associated with the Flex Cafe. I will present this update to the Board on Monday evening and share more about the Flex Cafe Model. I will be seeking input from the Board so the team can continue its work and focus.
Steve and I will also provide any additional referendum updates on Monday at the meeting.
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XI.A.3. Resolution Amending the Resolution Authorizing the Issuance and Establishing Parameters for a Taxable Temporary Borrowing in an Amount not to Exceed $8,700,000 pursuant to Section 67.12(8)(a)1, WIS.Stats. Adopted on September 12, 2022
Description:
The purpose of this agenda item is to request school board approval of the resolution for our cash flow borrowing process for the 2022-2023 school year. Attached please find the resolution that administration is recommending for approval. NOTE: This agenda item was approved at the September school board meeting, but we are bringing it back for the October board meeting because the interest rate market has increased above the level approved by the school board in September. The resolution that is attached is amended from the September resolution to reflect the higher interest rate market.
The resolution provides the parameters for moving forward with a cash flow borrowing process. Our district completes an annual cash flow borrowing process to account for the differences between the receipt of revenues and the payment of expenses. The process for 2022-2023 takes into account the November 2022 referendum process as a school district can only borrow up to $10,000,000 per year tax exempt. This cash flow borrowing process is taxable so that the potential $10 million referendum borrowing in December would be tax exempt. Attached please find the amended resolution.
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XI.A.4. Third Friday Count
Description:
Attached please find the Third Friday Count email communication and data that was shared with all School Board members on September 30th.
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XI.A.5. Consideration of Special Education Positions.
Description:
Adaptive Special Education Teacher - District Wide
Cross Categorical Special Education Teachers - WIS The district has completed the Department of Public Instruction transfer of service process for each of these positions. This means that the district will be able to increase revenues for the 2022-2023 school year to fund the cost of these positions, excluding the state categorical special education aid. As a reminder, the state categorical special education aid is provided the year after an expenditure takes place.
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XI.A.6. Announcements/Correspondence
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XI.A.6.a. Announcements/Correspondence
Description:
National Merit Scholars - Brian Borowski
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of September 2021. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of September 30, 2022 and the Cash Reconciliation report for August 2022.
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XII.C. Post Secondary Credit Options
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XII.D. Consideration of Club/Org Advisor Pay
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XII.D.1. Consideration of Paid advisor for Model UN
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XII.E. Consideration of School Safety Drills
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XII.F. Gifts and Field Trips
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XII.F.1. Gifts
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XII.F.1.a. Pride Pump Donation - Meffert Oil - $1000
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XII.F.2. Field Trips
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XII.G. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIII.A. Fall 2022 Board/Staff Listening Sessions
Description:
Attached please find a schedule of proposed dates for the Board/Staff Listening Sessions.
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XIII.B. Board Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting - Setting the Tax Levy Meeting.
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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