April 12, 2021 at 6:00 PM - Regular Meeting

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Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  The Board of Education provides a public listening session for the public to comment on any item related to teh govenance or management of the WCSD.  A copy of Board Policy 187 - Public Participation at Board Meetings is attached for your reference. Each commentor will be allowed 3 minutes.  An hour will be allowed for this item.

Description:  The Wisconsin Department of Public Instruction has provided broad regulatory flexibility for school districts as a result of the COVID-19 pandemic.  The COVID-19 waiver process has been streamlined and any regulatory flexibility requested by a school district requires two steps at the local level -- a public hearing at a public meeting and school board action on the requested waiver.  Upon those two steps, then an application will be submitted to DPI by the end of the June 2021.

After review of all of the areas where a waiver could be requested I am only seeking school board approval for a waiver of the Minutes of Instruction Requirement and the Flexibility Related to the Educator Effectiveness Process.

The school board previously approved flexibility to the Educator Effectiveness process, and I am including that item here again to make the application to DPI clear.

Description:  Kyle Emmert and Ashley Taylor will provide an update to the Board from the Teachers.

Description:  Anna Englebert and Quinn Bogost are the student representatives from the high school and will be present to report to the board on what is occuring at the high school.

Description:  The Canvass of the April 6th Election Results will take place on Monday April 12th.   Rebecca will announce the results to the Board and to the candidates once the canvass is complete.

Description:  Attached please find the Revised Board Priorities for 2021-2022.  The change is highlighted in bold print based on discussion and input from the school board at the March meeting.

Description:  Jack Heinamann has requested that the school board consider the establishment of a Visionary Ad Hoc Committee to facilitate future planning, resource allocation, and community engagement.  A draft proposal is attached for reivew and consideration.

Description:  The Human Resource Committee reviewed ways to acknowledge staff efforts through the pandemic.  After discussion of the high level of professional learning required to make the instructional shifts this year, and the inability of some employee groups to utilize their vacation time this year, the committee recommends the following for consideration by the school board:

1.  Teachers being granted their Points advancement for the 2020-2021 school year without utilization of Points from their Point Banks.
2.  Employee groups who received vacation time be allowed to carry-over an additional 10 days of vacation to next year -- Administration, Administrative Support Staff, Administrative Assistants, and Custodial Maintenance Employees.

Description:  Attached please find a request for a curriculum modification from the elementary music staff related to moving their student performances to the spring as a culminating activity to the year.  The Curriculum Committee has requested that this item be for informational purposes at the April School Board Meeting and be brought back to the Board for consideration/action at the May School Board Meeting.

Description:  The purpose of this agenda item is to request School Board approval of the Fund 41 Capital Projects for the 2021-22 fiscal year. Attached please find a list of the projected projects. The Facility Committee reviewed this list on March 31st and is recommending approval on a 3-0 vote.

Description:  Attached please find documents from Aaron May that outline the various groups that use our school facilities throughout the school year in addition to the programs that we support in the summer.  The Facility Committee discussed the use of facilities for this spring and summer, and per their conversation, are forwarding the following recommendations to the full board for consideration:

After much discussion a motion was made to allow lap swim for students and staff only, on a sign up basis, and to offer spring "learn to swim" lessons.  Any other use of the pool should not begin until after school is dismissed for the summer.  Motion carried 3-0. 

Also, after some discussion, it was determined that district related summer youth camps, Village of Waunakee outdoor programs, and Drivers Ed, along with any other district programs, would be manageable and allowed for this summer.  Motion carried Y=2 - N=1. 

At the Facility Committee Meeting it was stated that traditionally, youth soccer does not use our facilities in the spring or summer.  However, with the addition of the new soccer field, and it being lined for youth programs, there is a request by the Soccer Club to utilize the soccer field on Saturday afternoons when not used by the school teams, and on Sundays.  Also, they would like to have access, if possible, during the week, if the high school team is not on the field.  

Also, as a point of clarification the Village Girls Softball Program that is run in collaboration with Tammy Rademacher, uses our facilities for practice and games -- I think this falls within the motion from the Committee but wanted to bring it forward for clarification.

Finally, I foresee this agenda item returning at the May Board Meeting for an update on how facility use and programs are operating, and modifications can be made that that time.



 

Description:  The Goals Committee met on April 6, 2020 with the purpose to discuss and establish the next steps / process to recommend to the full Board for how to address the issues related to Native American Imagery and items like the mural in the old gym at the high school.

The committee discussed three aspects to this work:
1.  Develop a process to review Native American Imagery and the mural through a review of their history in Waunakee, a public conversation with the Ho Chunk Nation, and involvement of students and community voice.  Option -- administration can bring a process to the Board in May for consideration.
2.  Review and approve a process for establishing our brand and official logos.  Anne Blackburn will present at a future Board Meeting (May or June) on the process for establishing an official brand and logo.
3.  Work in conjunction with the Ho Chunk Nation to partner on curricular improvements we can make to our instructional programs.  This partnership can begin with collaboration through the sesquicentennial  process that the Village is engaged in with the Ho Chunk Nation.

Finally, Native American staff will be invited to be part of this process and involved with planning and coordination of this work.

 

Description:  This meeting is being held after the 4/12/21 agenda will be released.  These minutes will be atttached to the agenda prior to Monday's meeting.

Description:  Attached please find Order #15 from Public Health Madison Dane County. 

Per the Order, there are a few modifications that are needed to our COVID Policies.  These policies are attached for your review.

Hygiene Policy - no changes
Staff Protective Measures - modified social distancing + added daily health form requirement + linked action plan for COVID (Order #15 requirement)
Student Protective Measures - modified social distancing + added daily health form requirement + linked plan for COVID (Order #15 requirement)
Facility Cleaning Protocols - updated policies to be included on this document

On Monday night, I will also provide an update on the how the 4th quarter transition has gone.

Description:  The Wisconsin Department of Public Instruction has provided broad regulatory flexibility for school districts as a result of the COVID-19 pandemic.  The COVID-19 waiver process has been streamlined and any regulatory flexibility requested by a school district requires two steps at the local level -- a public hearing at a public meeting and school board action on the requested waiver.  Upon those two steps, then an application will be submitted to DPI by the end of the June 2021.

After review of all of the areas where a waiver could be requested I am only seeking school board approval for a waiver of the Minutes of Instruction Requirement and the Flexibility Related to the Educator Effectiveness Process.

The school board previously approved flexibility to the Educator Effectiveness process, and I am including that item here again to make the application to DPI clear.

Description:  Attached please find the protocols for Spring Sports and the individual plans for each sport.  The areas highlighted in each document illustrate changes from previous plans that the Board would have seen, and also illustrate a few areas we want to discuss with the Board on Monday night.

One area we want to discuss with the Board is related to face coverings for outside events.  The public health order has removed this as a requirement and the Badger Conference Athletic Directors are meeting next week to discuss with the intent to have a set of parameters that the Conference as whole can adhere to.  

At Monday's meetings we will summarize our approach to the Spring Sports, outline our thoughts on face coverings for the various activities, and share with you how we are addressing spectators at these events.

Description:  Attached please find a memo from Kurt Eley requesting approval for purchase of a van for special education.  This item requires board approval since it is over $25,000 and funds are available within the Special Education budget for this purchase.

Description:  Through Rebecca's administrative assistant networking group it was brought forward that there is a revised (June 2015) records retention schedule.  We have a policy on records retention and an accompanying schedule (Policy 773-Exhibit).  Attached please find the more current schedule.  The purpose of this agenda item is to request your adoption of the most recent records retention schedule.  This schedule will then replace the current schedule that is part of Policy 773-Exhibit.

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Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of March 2021.

Description:  The Dane County New Teacher project is a consortium of which we are a part, that focuses on the development and support of new teachers.  This is a highly valuable consortium and I ask for your approval of this service agreement.  The cost for our participation next year is $10,412.

Description:  For the Board Reorganization, Rebecca will provide all Board Members with a document to choose their committee preferences.

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