March 14, 2016 at 6:00 PM - Regular Meeting

Description:  The purpose of this agenda item is to recommend extending administrative and administrative support contracts by one year.  This action does  not constitute any salary adjustments.  We have one staff member within the administrative support group that we are not recommending for and extended year, so they will only have a one-year contract in front of them as they are being placed on an improvement plan.  We can discuss this situation in more detail in closed session.

Description:  The purpose of this agenda item is to request approval for extending teacher contracts for one year.  This is an annual process.  We do not currently have any teachers who we are recommending for non-renewal.  We had one staff members who would have been in this situation, but they resigned and the Board approved her resignation last month.

Description:  Please review the request for retirement submitted by Mari McGowan.  Mari's had a change in her family situation that is prompting her request at this time.  Her hiring anniversary date when she will reach the 15-year mark in the district is November 2016.

Description:  Both of these 1-year teacher leave requests are being requested by staff who have been in the district the requisite time to be able to submit for this type of sabbatical.  Attached please find the language from the Employee Handbook that articulates this employee benefit.  Connie Beth and I will discuss this with you on Monday evening.

Description:   Included in your packet you will find the minutes from the February 15 and February 29, 2016 meetings for your review and approval.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District. Individuals may use this time to also comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 - Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed for 30 minutes for this section of the agenda.

Description:  Jordan Ripp and Matt Luhring are the student representatives from the high school for this year.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:   

Description:  Aaron May will provide an update on work he is leading within the Activities Department.  Attached is an outline he discussed with the Co-Curricular Committee at their recent meeting and that he will address with you on Monday evening.

Description:  Attached please find a memo that includes background information and a request for staffing for the Innovation Center / FAB Lab concept we have been working on for the last number of months.

 I believe this request needs to move forward at a more rapid pace than our full budget process because of the extreme shortage of tech ed teachers in the market.  As you will see in the memo, I recommend utilizing next year's contingency dollars, initially, to serve as the budget line item, so this position does not negatively impact other priorities in the school district such as class sizes, funds available for staff compensation, or opportunities to move the district forward through the formal budget request process, that is still in process.

Description:  Attached you will find the 2015-16 Budget Status report as of February 29th, 2016, the Cash Reconciliation report for January 2016, and the 2014 referendum budget report as of February 29th, 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  Attached please find the minutes from the March 1st, 2016 meeting of the Budget Committee. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to review the budget planning framework. The budget planning framework has been attached for your review. This document is a follow up to the January 18th Special Board meeting. Both the Budget Committee and the Facility Committee have had an opportunity to review this document. The administration is seeking feedback from all School Board members on this budget plan. Please note that each project on this budget planning framework will have separate approval at various points in time from the School Board. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the 2016-17 food service options. Three options have been attached for your review. The options are based on the district withdrawing from the federal National School Lunch program for grades K-6. The district has not participated in the National School Lunch program for grades 7-12 during both the 2014-15 and 2015-16 school years. We have gained experience at this point in operating a non National School Lunch Program, so we are recommending expanding this approach to grades K-6. Please note that the three versions include the following:
1. Version 1 - Increasing the price of the lunches in grades K-12 and transferring all utility costs back to the district budget
2. Version 2 - Increasing the price of the lunches in grades K-12, transferring all utility costs back to the district budget, and assuming K-6 participation increases by 10%
3. Version 3 - Increasing the price of the lunches in grades K-12, transferring all utility costs back to the district budget, assuming K-6 participation increases by 10%, and introducing limited ala carte type options in grades K-6

The Budget Committee has already indicated support for Version 2, and this option was discussed at the February School Board meeting. The Budget Committee requested some additional information that has been attached. The additional information provides data on the increasing participation in grades 7-12, and the declining participation in grades K-6.  Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The Committee minutes are not available due to the timing of the meeting and the release of the Boardbook packet. 

Description:  The purpose of this agenda item is to request School Board approval of  the Heritage Elementary School bids. I have attached the bid document for your review. The Facility Committee will be meeting on the 9th to discuss this issue further. 

Please keep in mind that the administration is recommending the transfer of district contingency funds from the Intermediate School project to the Heritage School project to complete maintenance projects like asphalt and carpeting, and for projects that are above and beyond the referendum scope like the additional playground equipment. We are also recommending that the Intermediate School builders contingency fund be utilized for any contingency related expenses at Heritage. The bid document includes a column called "referendum value" that references the pre-referendum budget amounts for Heritage. The document also includes a "base bid" column that references the bids for the referendum projects. The "added value" column includes bids for projects not originally included in the pre-referendum scope for Heritage. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the Intermediate School solar system proposal. The district was awarded a $25,000 grant from WPPI. Waunakee Utilities is a member of the WPPI. I have attached the grant award and two bids for your review. The Facility Committee will be meeting on the 9th to discuss this issue further. 

The administration is recommending approval of the low bid, from HH Solar. The district has worked with HHSolar in the past on solar projects. The bids have been reviewed by Jon Evans, the environmental engineer for the project, and he is also recommending approval of the HH Solar bid. The project would cost $56,920, and we would fund the additional $31,920 out of the equipment budget from the Intermediate School referendum funds. Another option would be to fund the difference out of the incentives the district will be receiving for the geothermal system at the school. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The Goals Committee is meeting at 5:00 p.m. on March 14th, just prior to the Board Meeting.

Description:  The HR Committee reviewed a proposal from QTI to conduct a wage study for the classified staff – similar to the study conducted for the administrative assistants.  A proposal from QTI is attached for your review.  The HR Committee reviewed this proposal and is recommending consideration by the full board.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts
payable payments issued during the month of February 2016. Please contact Steve
Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any
questions. Thanks.

Description:  Per our discussions during the Board Evaluation, I moved this agenda item into the Consent Agenda section of the meeting.  If any member of the board wants to discuss this item in more depth, it can be pulled for separate consideration.  I also value your feedback if this is the type of agenda item you want to see as part of the Consent Agenda.

Attached please find the Youth Option requests that have been submitted for students enrolling in courses in the Fall 2016.  Youth Options is a required program for us to offer and action by the school board is required.  We will review with the Policy Committee how you may want to situate these action items in the future -- positioned within the consent agenda is an option that will be discussed as we review our board agenda format etc.

Description:  Per our discussions during the Board Evaluation, I moved this agenda item into the Consent Agenda section of the meeting.  If any member of the board wants to discuss this item in more depth, it can be pulled for separate consideration.  I also value your feedback if this is the type of agenda item you want to see as part of the Consent Agenda.

Attached please find two early graduation requests that have been reviewed by the high school administration and guidance staff.  This agenda item is being placed before you based on past practice to bring these item to you for approval.  Just like the previous agenda item, the Policy Committee will review early graduation requests and how to move those forward in the future.  This agenda item also bring forward some curricular issues regarding course flexibility/ graduation requirements that iare being explored by the Curriculum Committee and will find its way to the Policy Committee and Full Board in the near future.

Description:  Attached please find the portfolio for a student assigned to the Waunakee Rotary Club as an in-bound exchange student for 2016-2017 school year.  Brian Kersten has reviewed this application and we are recommending approval of this exchange student for next year.  Board approval for exchange students is articulated in Board Policy.

Description: