June 19, 2017 at 5:30 PM - Regular Meeting
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A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 26, 2017 Hays CISD Board of Trustees Business Meeting. |
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B. CLOSED SESSION
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B.1. Hear and deliberate regarding recommendations for professional personnel employment status. Tx Gov't Code Section 551.074
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B.2. Deliberate regarding acquisition of future school site Tx Gov't Code Sections 551.072 and 551.073
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B.3. Deliberate Regarding Selection of Interim Superintendent and Related Matters Tx Gov't Code Section 551.074
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C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)
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D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
Presenter:
Board Secretary
Description:
United States Flag Pledge:
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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E. MISSION STATEMENT
Presenter:
Board Vice President
Attachments:
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F. BOARD RECOGNITION - SCHEDULED FOR JUNE 26, 2017
Presenter:
Tim Savoy
Description:
• FLIGHT and ELITE Candidates
• Campus Digital Citizenship Certifications |
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G. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
Description:
The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
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H. PUBLIC FORUM
Description:
It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy.
Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments. |
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I. REVIEW CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 26, 2017
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments:
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I.1. Personnel
Presenter:
Dr. Elaine Howard
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I.2. Minutes of Board of Trustees Meetings
Presenter:
Merideth Keller, Board President
Attachments:
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I.2.a. May 3, 2017
Attachments:
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I.2.b. May 12, 2017
Attachments:
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I.2.c. May 15, 2017 - Canvassing Votes
Attachments:
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I.2.d. May 15, 2017
Attachments:
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I.2.e. May 22, 2017
Attachments:
()
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I.3. Finance Report and Tax Collections
Presenter:
Annette Folmar
Attachments:
()
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I.5.a. Project Lead the Way
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I.5.b. Professional Texts - Heinemann Publishers
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I.5.c. Audio visual equipment and technical contracted services district wide - Pathway Communications
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I.5.d. Chromebooks - GTS
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I.6. Contracts, Memorandums of Understanding and/or Agreements
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I.6.a. K-12 Insight Contract Renewal
Presenter:
Tim Savoy
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I.6.b. Blackboard Services
Presenter:
Tim Savoy
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I.6.c. DAEP
Presenter:
Dr. Lucio Calzada
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I.6.d. Seedling Foundation
Presenter:
Charlotte Winkelmann
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I.6.e. Legal Services
Presenter:
Annette Folmar
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I.6.f. Repair of hidden conditions in artificial turf
Presenter:
Carter Scherff
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J. REVIEW ACTION ITEMS - FOR ACTION ON JUNE 26, 2017
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J.1. Consideration and possible approval of an increase in the employer contribution toward health insurance premium in the amount of $10 resulting in a total employer contribution amount of $351.00 per employee for the 2017-2018 fiscal year
Presenter:
Dr. Elaine Howard
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J.2. Consideration and possible approval of Workers Comp Insurance provider
Presenter:
Dr. Elaine Howard, Lisa Thomas
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J.3. Consideration and possible approval of establishment of the position of Bond Project Manager for the 2017-18 fiscal year
Presenter:
Dr. Elaine Howard
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J.4. Consideration and possible adoption of Strategic Design Plan
Presenter:
Tim Persall
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J.5. Consideration and possible adoption of a revision to the early dismissal times of the 2017-2018 school calendar
Presenter:
Tim Savoy
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J.6. Consideration and possible adoption of order providing for the defeasance and redemption of certain currently outstanding obligations and authorizing execution of an escrow agreement and other matters
Presenter:
Annette Folmar
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J.7. Consideration and possible approval of a bond order authorizing the sale and delivery of the Series 2017 Bonds
Presenter:
Annette Folmar
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J.8. Consideration and possible approval of the agreement for development and construction of Natatorium and Joint Access and Use Agreement between Hays Consolidated Independent School
District and YMCA of Austin
Presenter:
Carter Scherff and Betsy Russell
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J.9. Consideration and possible approval of architect and delivery method for 2017 bond projects
Presenter:
Carter Scherff
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J.10. Consideration and possible approval of construction materials testing and observation services for the construction of ES#14 and HS#3
Presenter:
Carter Scherff
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J.11. Consideration and possible approval of plan review and inspection fees for the construction of ES#14
Presenter:
Carter Scherff
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J.12. Consideration and possible approval of the schematic and design documents of elementary school #15
Presenter:
Carter Scherff
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J.13. Consideration and possible approval of testing, adjusting and balancing (TAB) the HVAC systems at ES#14 and ES#15
Presenter:
Carter Scherff
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J.14. Consideration and possible approval of right of way services agreement for the construction of ES#15
Presenter:
Carter Scherff
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J.15. Consideration and possible approval of the purchase of heat exchangers to replace worn modules districtwide
Presenter:
Carter Scherff
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J.16. Consideration and possible approval of the acquisition of a future school site
Presenter:
Carter Scherff
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J.17. Consideration and possible approval of authorizing the administration to request voluntary annexation into the City of Uhland
Presenter:
Carter Scherff
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J.18. Consideration and possible adoption of the 2017-2018 Hays CISD Board of Trustees Agenda Workshops and Meetings calendar
Presenter:
Carter Scherff
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K. INFORMATION ITEMS SCHEDULED TO BE HEARD ON JUNE 15, 2017
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K.1. Review the attached Bond Oversight Committee charter draft revisions as a starting point for discussion so that eventual adjustments can be incorporated into the document
Presenter:
Tim Savoy
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K.2. Preliminary Testing Data
Presenter:
Joy Philpott
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K.3. Update the board on the possible implementation of Zpass
Presenter:
Carter Scherff
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K.4. Update the board on the progress hiring a superintendent search firm
Presenter:
Carter Scherff
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K.5. School Health Advisory Committee (SHAC) Report
Presenter:
Macie Walker
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K.6. Annual Program Report for Gifted and Talented Program
Presenter:
Rick Odom
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K.7. Annual Program Report for Saturn V
Presenter:
Rick Odom
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K.8. AP Plan for Testing
Presenter:
Rick Odom
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K.9. Bilingual Report including:
Presenter:
Alejandro Gongora
Description:
• BSG 3.1.k Report regarding implementation of Gomez & Gomez model
• BSG 3.1.l Bilingual Report specifically addressing professional development on supporting ELL through Steps to a Language Rich-Interactive Classroom, Sheltered Instruction Plus & Talk Read, Talk Write |
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K.10. CTE Report including:
Presenter:
Suzi Mitchell
Description:
• BSG 3.6 a Report regarding increased internship opportunities for students seeking endorsements
• BSG 3.6 b Report regarding number of industry certifications earned by students enrolled in CTE courses |
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K.11. Report to the Board regarding Lesson Planning Blueprint and Content Resources (BSG 3.1 b)
Presenter:
Yarda Leflet
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K.12. Local Policy Updates - First Reading
Presenter:
Neil Bonavita, Dr. Elaine Howard
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K.12.a. DEC (LOCAL) Developmental Leave
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K.12.b. EHBK(LOCAL) Special Programs
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K.12.c. FFA(LOCAL) -Student Wellnes
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K.13. 2017-2018 Budget Discussion
Presenter:
Annette Folmar
Attachments:
()
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K.14. Update the board on the 2017 bond and construction projects
Presenter:
Carter Scherff
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L. ACTION ITEMS - FOR ACTION ON JUNE 19, 2017
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L.1. Consideration and possible approval of the recommendations for professional personal employment status
Presenter:
Dr. Elaine Howard
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L.2. Discuss and take possible action to name the Interim Superintendent
Presenter:
Merideth Keller, Board President
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M. BOARD REFERENCE DOCUMENTS
Attachments:
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N. UPCOMING BOARD MEETINGS
Description:
June 26, 2017 – Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net |
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O. ADJOURN
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