October 17, 2016 at 5:30 PM - Regular Meeting
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A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have he opportunity to discuss agenda items and ask questions of the administration in preparation of the October 24, 2016 Hays CISD Board of Trustees Business Meeting. |
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B. CLOSED SESSION
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B.1. Seek advice of legal counsel regarding matters related to legal trends and practices in special education mediation. Texas Gov’t Code Sections 551.071 and 551.0821.
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C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)
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D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
Presenter:
Board Secretary
Description:
United States Flag Pledge:
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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E. MISSION STATEMENT
Presenter:
Board Vice President
Attachments:
()
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F. SPECIAL PRESENTATION REGARDING PROPOSED HAYS COUNTY ROAD PROJECTS - SCHEDULED FOR OCTOBER 17, 2016
Presenter:
Mark Jones, County Commissioner
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G. CONDUCT PUBLIC HEARING TO DISCUSS THE TARGETED IMPROVEMENT PLAN FOR HEMPHILL ELEMENTARY SCHOOL - SCHEDULED FOR OCTOBER 17, 2016
Presenter:
Dr. Kim Pool; Joy Philpott
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H. CONDUCT PUBLIC HEARING TO DISCUSS THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT'S RATING ON THE STATE'S FINANCIAL ACCOUNTABILITY SYSTEM (FIRST) - SCHEDULED FOR OCTOBER 24, 2016
Presenter:
Annette Folmar
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I. BOARD RECOGNITION - SCHEDULED FOR OCTOBER 24, 2016
Presenter:
Tim Savoy
Description:
• National Merit Scholar Program Recognition
• National Athletic Trainers Association - Safe Sports Schools |
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J. BOARD MEMBERS' SPECIAL ACTIVITY REPORT - SCHEDULED FOR OCTOBER 24, 2016
Presenter:
Board Secretary
Attachments:
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L. PUBLIC FORUM (approximately 6:30 PM)
Description:
It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy.
Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments:
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M. CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR OCTOBER 24, 2016
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments:
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M.1. Minutes of Board of Trustees Meetings
Presenter:
Mike McKie
Attachments:
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M.3.a. DDC Renovations
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M.3.b. Instructional Materials
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M.3.c. Janitorial Supplies (Safeway)
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M.3.d. Vehicle GPS System Service (Zonar)
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M.4. Contracts, Memorandums of Understanding and/or Agreements
Presenter:
Cabinet staff
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M.4.a. Hays Caldwell Council on Alcohol and Drug Abuse
Presenter:
Dr. Kim Pool
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M.4.b. Kyle Fire Department/Hays County Emergency Services District #5 - EMT training and certification for students
Presenter:
Dr. Kim Pool
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M.5. Investment Officers
Presenter:
Annette Folmar
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M.6. Resolution Adopting Investment Policy
Presenter:
Annette Folmar
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M.7. Investment Brokers
Presenter:
Annette Folmar
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N. ACTION ITEM - FOR ACTION ON OCTOBER 17, 2016
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N.1. Review and adopt the Hemphill Elementary School Targeted Improvement Plan
Presenter:
Dr. Kim Pool, Joy Philpott
Description:
Action requested on October 17, 2016
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O. REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 24, 2016
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O.1. Consider and take possible action, if any, on matters discussed in closed session.
Presenter:
Mike McKie
Description:
Action, if any, requested on October 24, 2016
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O.2. Review and possible adoption of District Performace Objectives contained within the District and Campus Improvement Plans
Presenter:
Dr. Kim Pool; Joy Philpott
Description:
Adoption requested on October 24, 2016
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O.3. Consideration and possible approval of repairs to PAC HVAC System
Presenter:
Carter Scherff
Description:
Action requested on October 24, 2016
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O.4. Consideration and possible approval of the purchase of a two-classroom portable building for Hemphill Elementary School (HES).
Presenter:
Carter Scherff
Description:
Action requested on October 24, 2016
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O.5. Consideration and possible adoption of TASB Policy Update 105 Affecting Local Policies and Local Policies not Covered in Update 105 –
TASB Initiated Revisions with No Further Recommendations at District Level 1. BJCF(Local): Superintendent Non-Renewal - p.127 2. BQ(Local): Planning and Decision-Making Process - p. 131 3. CLB(Local): Building Grounds and Equipment Management Maintenance - p.132 4. CLE(Local): Flag Displays - p. 133 5. CPC(Local): Records Management - p.134 6. DBA(Local): Credentials and Records - p.136 7. DFBB(Local): Term Contracts Nonrenewal - p.137 8. DFFA(Local): Reduction on Force; Financial Exigency - p.143 9. DFFB(Local): Reduction in Force; Program Change - p.148 10. EHBD(Local): Special Programs; Federal Title I - p.152 11. FDC(Local): Admissions; Homeless Students - p. 153 District initiated revisions: 1. CCA(Local) Local Revenue Sources Bond Issues - p.155
Presenter:
Neil Bonavita
Description:
Action requested on October 24, 2016
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O.6. Consideration and possible adoption of Board Operating Procedures
Presenter:
Holly Raymond, Mike McKie
Description:
Action requested on October 24, 2106
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O.7. Consideration and possible nomination of Trustee Willie Tenorio to fill the vacancy on the Board of Directors of the Texas Association of School Boards (TASB) Region 13, Position B
Presenter:
Holly Raymond
Description:
Action requested on October 24, 2016
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P. INFORMATION SCHEDULED FOR OCTOBER 17, 2016
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P.1. 3D 2.0 Informational Report - E3 Alliance
Presenter:
Susan Dawson - E3 Alliance
Description:
Informational Item
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P.2. Review of the implementation of the new enterprise resource planning (ERP) system to replace the current finance and human resources systems.
Presenter:
Carter Scherff
Description:
Informational Item
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P.3. AVID Report
Presenter:
Dr. Lucio Calzada; Rick Odum
Description:
Informational Report
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P.4. Review of financial statements for results of operations as of September 30, 2016
Presenter:
Annette Folmar
Description:
Informational Item
Attachments:
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Q. BOARD REFERENCE DOCUMENTS
Attachments:
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R. UPCOMING BOARD MEETINGS
Description:
Monday, October 24, 2016-Business Meeting-Hays High School
Monday, November 7, 2016-Agenda Workshop-Hays High School Monday, November 14, 2016-Business Meeting-Hays High School Monday, December 12, 2016-Business Meeting-Hays High School Official Board of Trustees information may be obtained at www.hayscisd.net |
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S. ADJOURN
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