October 20, 2025 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Fall 2025 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Fall 2025 semester. 
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of September 2025.
 

6.C. Report of Unfilled Positions.  The Sr. Vice President, Administration, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employee:  

Donald Wicker, Faculty, BAT – Industrial Management
 

6.E. Fund Development Report.  The Sr. Vice President, Student Success and Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for October and November 2025.
 

6.F. Board Focus Report (July-Sept.).  The Chief of Staff & Board Relations, provides the Board Focus Report for the third quarter of 2025. The report is a summary of Regent Visibility activities from July 1, 2025 – September 30, 2025.
 

6.G. Title IX Incident Report.  Under the Texas Education Code (TEC), Section 51.253(c), the institution’s Chief Executive Officer is required to submit a report at least once during each fall or spring semester to the institution’s governing body and post on the institution’s internet website a report concerning the reports received by employees under the TEC, Section 51.252, concerning “sexual harassment,” “sexual assault,” “dating violence,” or “stalking” as defined in the TEC, Section 51.251, and any disciplinary actions taken under TEC, Section 51.255. 

In compliance with this legislation, the President provides the Title IX Incident Report.
 

6.H. Safety and Security Report.  The Sr. Vice President, Administration, and Interim Chief of Police/Campus Safety, provide the annual report for the Brazosport College Police Department and the Annual Security report (Clery Act Report). 
 

6.I. Marketing and Communications Annual Report.  The Director, Marketing, Communications, and Recruitment, provides the attached annual report of the Marketing & Communications Department for the fiscal year 2024-2025.
 

6.J. Grant Administration Annual Report.  The Office of Grant Administration provides the attached Annual Report for 2024-2025.
 

6.K. Gator Gallop.  The annual Gator Gallop is scheduled for Saturday, November 1, 2025. This year’s event will feature a Kids Run, beginning at 7:30 a.m., along with 5K and 10K runs, beginning at 8:00 a.m. Gator Gallop is open to all community members. Registration and information for the race are available at https://runsignup.com/Race/TX/LakeJackson/BrazosportGatorGallop. 
 

6.L. Foundation Board Annual Holiday Meeting.  The Foundation Board Annual Holiday Meeting is scheduled for Wednesday, December 3, 2025, at 6:30 p.m. Board of Regents and their guests are invited to attend. More details to come and invitations to follow. 
 

6.M. LVN Pinning Ceremony.  The LVN Pinning Ceremony is scheduled for Wednesday, December 10, 2025, at 6:00 p.m. in the Clarion at Brazosport College. The public is invited to attend.
 

6.N. Law Enforcement Academy Graduation.  The Law Enforcement Academy Graduation will be held on Friday, December 19, 2025, at 6:00 p.m. in Gator Hall, at Brazosport College. The public is invited to attend.
 

6.O. January 2026 Board Meeting.  The January 2026 meeting of the Board of Regents is set for Tuesday, January 20, 2026, due to a college holiday on Monday.
 

6.P. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

Policy CAF (LEGAL) Appropriations and Revenue Sources: Certificates of Indebtedness
Policy CAG (LEGAL) Appropriations and Revenue Sources: Revenue Bonds and Obligations
Policy CAH (LEGAL) Appropriations and Revenue Sources: Loans and Notes
Policy CAI (LOCAL) Appropriations and Revenue Sources: Ad Valorem Taxes
Policy CAIA (LOCAL) Ad Valorem Taxes: Exemptions and Payments
Policy CAIB (LEGAL) Ad Valorem Taxes: Economic Development
 

6.Q. Brazosport College Calendar.  The Brazosport College Calendar for October 30, 2025, through January 2, 2026, is attached.
 

7. Reports/Presentations
 

7.A. Marketing Presentation.  The Director, Marketing, Communications, & Recruitment will present a review of the State of the Marketing, Communications, and Recruitment department at Brazosport College.
 

7.B. eSports Presentation and Update.  The Chief of Staff and Board Relations will provide a presentation on eSports at Brazosport College.
 

7.C. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

7.D. Board Committee Reports.

1.)  Student Success
2.)  Finance 
3.)  Facilities
 

8. New Business
 

8.A. College Calendar Recommendation.  The Sr. Vice President, Student Success & Advancement, submits the attached 2026-2027 and 2027-2028 academic calendars.

The President recommends approval of the calendar as submitted. It would be appropriate for the Board to approve the 2026-2027 and 2027-2028 academic calendars. 
 

8.B. Schedule 2026 Board Workshop.  As part of the College’s evolving planning process, the Board meets in an annual workshop to study information, measure progress toward milestones, and discuss future directions. The workshop is proposed for Friday and Saturday, February 6-7, 2026.

It would be appropriate for the Board to set the date for the 2026 Board Workshop.
 

8.C. December 2025 Board Meeting.  The December 2025 meeting of the Board of Regents is proposed for Thursday, December 11, 2025, at 12:30 p.m., preceded by the annual holiday luncheon at 11:30 a.m. in the Corporate Learning Center.

It would be appropriate for the Board to set the date for the December 2025 Board Meeting.
 

8.D. RFP 2025.07 Industrial Generator and Installation. In compliance with purchasing requirements, an RFP for an industrial generator and installation services was issued on August 8, 2025. Eight (8) proposals were received and reviewed by a committee. Following evaluation, C.F. McDonald Electric, Inc. was identified as the recommended vendor.

The total proposed cost for the industrial generator and installation is $114,869. Board approval is requested to authorize expenditures exceeding $100,000 with C.F. McDonald Electric, Inc. for this project.

It would be appropriate for the Board to approve the generator and installation with C.F. McDonald Electric, Inc.
 

8.E. Assignment and Assumption of Tax Abatement. Volkswagen Group of America, Inc. is requesting that Brazosport College transfer the Tax Abatement to PRP KDC Freeport Development, LLC.  The agreement is attached and was approved by Brazoria County Commissioners Court in July 2025.

It would be appropriate for the Board to approve this agreement.
 

8.F. Economic Modeling, LLC dba Lightcast Purchases.  Attached is a communication from the Vice President, Financial Services & CFO, recommending approval of spending over $100,000 with Economic Modeling, LLC dba Lightcast, during FY 2026.  The President joins in this recommendation.

This project is expected to be funded through the Houston Endowment Planning Grant. 

It would be appropriate for the Board to approve these expenditures pending the execution of the Houston Endowment Planning Grant.
 

8.G. Board Policies.
 

8.G.1. Proposed Amended Board Policy – CT (LOCAL) Intellectual Property.  The Sr. Vice President, Administration, requests the review of amended Policy CT (LOCAL).  The revisions to the policy better explain how the college’s intellectual property may be used, which includes revisions clarifying College District Ownership and Employee Ownership of intellectual property created by employees and the limitations on the Use of Copyrighted Works.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.G.2. Proposed Amended Board Policy – DEA (LOCAL) Compensation Plan.  The Sr. Vice President, Administration, requests the review of amended Policy DEA (LOCAL).  The revisions to the policy clarify the definitions under the College’s compensation plan.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.G.3. Proposed New Board Policy – DEAA (LOCAL) Compensation Plan: Incentives and Stipends.  The Sr. Vice President, Administration, requests the review of new Policy DEAA (LOCAL).  The proposed new policy allows the President to recommend a stipend pay schedule as part of the annual compensation plan.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.G.4. Proposed Amended Board Policy – DH (LOCAL) Employee Standards of Conduct.  The Sr. Vice President, Administration, requests the review of amended Policy DH (LOCAL).  The revisions to the policy clarify the definitions for ethical conduct, misconduct by certain law enforcement personnel, alcohol and drugs and tobacco use.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.G.5. Proposed Amended Board Policy – DHB (LOCAL) Employee Standards of Conduct: Child Abuse and Neglect Reporting.  The Sr. Vice President, Administration, requests the review of amended Policy DHB (LOCAL).  The revisions to the policy clarify the reporting requirements and agencies for reporting child abuse and neglect of a child.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.G.6. Proposed Amended Board Policy – DIAB (LOCAL) Freedom from Discrimination, Harassment, and Retaliation:  Other Protected Characteristics.  The Sr. Vice President, Administration, requests the review of amended Policy DIAB (LOCAL).  The revision to the policy redefines prohibited retaliation under the policy.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.G.7. Proposed Amended Board Policy – FAA (LOCAL) Pregnant and Parenting Students.  The Sr. Vice President, Administration, requests the review of amended Policy FAA (LOCAL).  The revision to the policy redefines the pregnant and parenting student liaison resource requirements and information posting requirements.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read. 
 

8.H. Personnel.
 

8.H.1. Reclassification of Executive Leadership Position, Academics.  Included in the agenda is a communication from the Provost recommending the reclassification of the Assistant Vice President, Academic Affairs, to Vice President, Academic Affairs.  This reclassification is in alignment with best practices widely adopted across higher education institutions and ensure a more unified and strategic approach to educational planning, resource allocation, and institutional effectiveness.

It would be appropriate for the Board to approve the recommendation.
 

8.H.2. Reclassification of Executive Leadership Positions.  Included in the agenda is a communication from the President recommending the reclassification of the Vice President, Financial Services and Chief Financial Officer, to Vice President, Finance, Business, and Chief Financial Officer, and the Chief of Staff and Board Relations to Chief of Staff, Board Relations, and Strategic Engagement.  These reclassifications are in alignment with best practices widely adopted across higher education institutions and ensure a more unified and strategic approach to educational planning, resource allocation, and institutional effectiveness.

It would be appropriate for the Board to approve the recommendations.
 

8.I. Financial Report.  The financial statements for September 2025 are attached for your review.

It would be appropriate for the Board to accept the September 2025 financial statements.