September 16, 2024 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Fall 2024 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Fall 2024 semester. 
 

6.A.3. Community Education Courses.  The Director, Community Education, reports the attached enrollment data for the Community Education Program for the month of August 2020-2024.
 

6.A.4. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment data for August 2020 - 2024.
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of August 2024.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. New Teachers for Community Education Program.  Attached is a communication from the Director, Community Education, reporting on five new teachers for the Community Education Program for the month of August 2024.
 

6.E. Fund Development Report.  The Sr. Vice President, Student Success & Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for September and October 2024.
 

6.F. Adjunct Credit Teachers, Fall 2024.  The Vice President, Academic Affairs & Institutional Effectiveness, recommends approval of adjunct teachers in the attached memo for Fall 2024 semester credit courses. Each of the teachers is qualified in the area of assignment.

The President, under authority granted by the Board, has approved this recommendation.
 

6.G. Approval of 2024-2025 SBDC Budget.  Attached is a communication from the Director, Small Business Development Center (SBDC), recommending a federal budget in the amount of $168,100 for the SBDC program for CY2025. 

The President, under authority granted by the Board, has approved this recommendation.
 

6.H. Student Success Center Annual Report 2023-2024.  The Director, Student Success Center, provides the Annual Report of the Student Success Center for 2023-2024.
 

6.I. Writing Center Annual Report 2023-2024.  The Director, Writing Center, provides the Annual Report of the Writing Center for 2023-2024.
 

6.J. CBIT Annual Report.  The Director, Center for Business/Industry Training, provides the attached annual report about current CBIT activities and plans for the future.
 

6.K. ACCT Annual Leadership Congress.  The 2024 ACCT Annual Leadership Congress is scheduled for October 23-26, 2024, at the Arch/Washington State Convention Center in Seattle, Washington. The theme for the conference is Community Colleges as Catalysts: Cultivating Skills for the Future. Cheryl Sellers has confirmed her attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations. More information on the ACCT Annual Leadership Congress can be found at: https://www.acct.org/events/acct-leadership-congress 
 

6.L. President's Reception and Opening Concert.  The President’s Reception and Opening Concert for the Clarion is scheduled for Friday, October 4, 2024. The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Eli Young Band, will begin at 7:30 p.m. The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. A copy of the electronic invitation is attached. 
 

6.M. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

GE(LOCAL) Advertising and Funding
GG(LEGAL) Relations with Governmental Agencies and Authorities
GGB(LEGAL) Relations with Governmental Agencies and Authorities: Interlocal Cooperation Contracts
GGC(LEGAL) Relations with Governmental Agencies and Authorities:  State Governmental Authorities
GGD(LEGAL) Relations with Governmental Agencies and Authorities:  Federal Governmental Authorities
GGE(LEGAL) Relations with Governmental Agencies and Authorities:  Emergency Management
 

6.N. Brazosport College Calendar.  The Brazosport College Calendar for September 27, 2024 through November 29, 2024 is attached.
 

7. Reports/Presentations
 

7.A. President's Report.

1.  College Update
2.  Regents' Visibility
 

7.B. Board Committee Reports.

1.  Finance Committee Report
 

7.C. Book Fee Presentation.  The Vice President, Academic Affairs and Institutional Effectiveness, will present the structure of the new book and resource fees.
 

7.D. Update on SACSCOC Accreditation.  The Vice President, Academic Affairs and Institutional Effectiveness, will provide an update on SACSCOC Accreditation.  

 

8. New Business
 

8.A. Adoption of 2024-2025 Tax Rate.  At the August 19, 2024, board meeting, the Board adopted the FY 2024-2025 budget of $65,530,000. The Board also proposed the no new revenue tax rate of $0.268793, which is an increase of 1.5% above last year’s tax rate. 

It would be appropriate for the Board to adopt the attached resolution setting the tax rate for tax year 2024, which the college collects in FY 2024-2025.
 

8.B. Campus Master Plan and Proposed Master Plan Projects.  In May 2023 the Board approved the contract for services with Broaddus Planning for the development of the College’s Campus Master Plan.  The purpose of this master plan document is to guide development of space and facilities on the Brazosport College campus over the next 10-15 years. This document is intended to be understood as a “living” document that is updated and amended as new information is accumulated.  Broaddus Planning has completed the Campus Master Plan as presented in the accompanying Board documents which includes detailed information about the proposed projects.

The proposed projects are estimated to have a total budgetary impact of approximately $25 million, subject to inflation, scope changes, and other factors.  Funding sources will include General Revenue Bonds and Facilities Maintenance Bonds.  A detailed financial plan will be developed upon Board approval of the campus master plan, outlining the issuing of bonds processes and funding allocation, and timelines for expenditures and construction.

The President recommends the Board approve the proposed Campus Master Plan.  

It would be appropriate for the Board to approve the President or designee to engage and work with bond counsel, issue appropriate RFQs to engage A/E services, and continue with planning for the eventual design and construction process for the proposed projects.
 

8.C. Books & Resource Fee Approval.  Brazosport College is partnering with Bibliu (former Texas Book Company) to supply digital books to students through a $25 (per credit hour) Books & Resources Fee.  Beginning in the Spring 2025 semester, the Book and Resources Fee will be assessed to all courses except for those with free digital offerings.  

It would be appropriate for the Board to approve the addition of a $25 per credit hour Books & Resources Fee starting in the Spring 2025 semester.
 

8.D. Custodial Services Contract Renewal.  Attached is a memo from the Vice President, Human Resources, recommending renewal of the contract for custodial services with McLemore Building Maintenance.  

It would be appropriate for the Board to approve the renewal of the custodial services contract with McLemore Building Maintenance for the period October 1, 2024, through September 30, 2026.
 

8.E. Junior College Audit Report.  Attached is the Junior College Audit Report (JCAR) as required by the Texas Education Code Section 37.108, which requires that the safety and security audit results be submitted to governing boards and to the Texas School Safety Center (TxSSC). The results of the audits of all fifty community colleges will be aggregated by the TxSSC and a statewide report will be issued. The President reviewed the JCAR and concurs with the results.  

It would be appropriate for the Board to acknowledge receipt of the JCAR as required by the Texas Education Code.
 

8.F. Capital Budget Transfer Request.  Attached is a memo from the Vice President, Business Services & CFO, detailing the capital items and requesting approval to roll $1,073,176 in capital funds forward to FY 25 for these purchases. The President joins in this recommendation.

It would be appropriate for the Board to approve the rollover of capital funds.  
 

8.G. College Calendar Recommendation.  The Sr. Vice President, Student Success & Advancement, submits the attached 2025-2026 academic calendar.

The President recommends approval of the calendar as submitted. It would be appropriate for the Board to approve the 2025-2026 academic calendar. 
 

8.H. Board Policies.
 

8.H.1. Proposed Amended Board Policy – GD (LOCAL) Community Expression and Use of College Facilities.  The Vice President, Human Resources, requests the review of amended Policy GD (LOCAL).  The revisions to the policy are intended to comply with the Governor’s Executive Order GA-44 on antisemitism.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first reading.  
 

8.H.2. Proposed New Board Policy – DGC (LOCAL) Employee Expression in Outdoor Common Areas and Use of College Facilities.  The Vice President, Human Resources, requests the review of proposed new Policy DGC (LOCAL).  This policy is intended to comply with the Governor’s Executive Order GA-44 on antisemitism.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first reading. 
 

8.I. Personnel.
 

8.I.1. Employment of Gracie Pequeno, Director, Adult Education and Literacy.  Included in the agenda is a communication from the Vice President, Industry and Community Resources, recommending the employment of Gracie Pequeno for the position of Director, Adult Education and Literacy for the 2024-2025 academic year. A biographical summary is also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.I.2. Employment of Jamie Bagwell, Shared Dual Enrollment Counselor.  Included in the agenda is a communication from the Sr. Vice President, Student Success and Advancement, recommending the employment of Jamie Bagwell for the position of Shared Dual Enrollment Counselor for the 2024-2025 academic year. A biographical summary is also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.I.3. Employment of Kimberly Washington, Shared Dual Enrollment Counselor. Included in the agenda is a communication from the Sr. Vice President, Student Success and Advancement, recommending the employment Kimberly Washington for the position of Shared Dual Enrollment Counselor for the 2024-2025 academic year. A biographical summary is also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.J. Sale of Property.  Attached are several communications from the Brazoria County Tax Office containing recommendations from the Property Tax Resale Committee of Brazoria County for the sale of certain property held in trust by Brazoria County (account numbers 8110-0584-000, 8110-1631-000, and 8110-2898-000).

It would be appropriate for the Board to approve the sale of property held in trust.
 

8.K. Financial Report.  The financial statements for August 2024 are attached for your review.

It would be appropriate for the Board to accept the August 2024 financial statements.