June 17, 2024 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Summer I 2024 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Summer I 2024 semester. 
 

6.A.3. Community Education Courses.  The Director, Community Education, reports the attached enrollment data for the Community Education Program for the month of May 2020-2024.
 

6.A.4. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment data for the Center for Business and Industry Training for the month of May 2020 – 2024.
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of May 2024.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employee(s):

Heather Dodge, Dual Credit Counselor
Benjamin Waldrep, Faculty, Machine Tools
 

6.E. New Teachers for Community Education Program.  Attached is a communication from the Director, Community Education, reporting on one new teacher for the Community Education Program for the month of May 2024.
 

6.F. Fund Development Report.  The Sr. Vice President, Student Success & Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for June and July 2024.
 

6.G. Adjunct Credit Teachers, Summer I 2024.  The Vice President, Academic Affairs & Institutional Effectiveness, recommends approval of adjunct teachers in the attached memo for 2024 Summer I semester credit courses. Each of the teachers is qualified in the area of assignment.
 

6.H. Report on College Testing Program.  The Director, Counseling and Testing, provides the attached report on the college testing program for the 2023-2024 academic year.
 

6.I. Dual Enrollment Recognition.  The Dean, Dual Enrollment and Achievement, provides the attached dual enrollment recognition report for the 2023-2024 academic year. Brazosport College recognizes dual credit students by awarding cords and certificates to high school graduates with distinctions. 
 

6.J. Community Education Annual Report.  The Director, Community Education, provides the attached annual report.
 

6.K. Additional Funding for Small Business Development Center (SBDC).  Attached is a communication from the Vice President, Financial Services & CFO, regarding notification from the Small Business Development Center of additional funding in the amount of $8,023 for CY 2024, bringing the total budget to $168,100.

The President, under authority granted by the Board, has approved this recommendation. 
 

6.L. Honors Program Annual Report.  The Director, Honors Program, provides the attached update on activities of the Honors Program for the past year.
 

6.M. Annual Report on Fine Arts Activities.  The Division Chair for Communications and Fine Arts provides the attached report on the activities of the Art, Drama, and Music departments for the past year.
 

6.N. July Board Meeting.  None Scheduled.
 

6.O. Property and Liability Insurance Update.  Attached is a memo from the Vice President, Financial Services and CFO that details the commercial insurance renewal for property and liability insurance that the Board approved the President to negotiate.
 

6.P. Quarterly Report on Performance.  The Dean of Planning, Institutional Effectiveness, and Research (PIER) provides information on selected measures of college performance in the attached Performance Report. 
 

6.Q. 2024 CCATT Annual Conference.  The 2024 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday, and Saturday, September 12-14, 2024, in Amarillo, Texas, at the Embassy Suites Amarillo Downtown. The theme for the conference is Collaborative Connections: Community College Governance & K-12 Partnerships. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Chief of Staff and Board Relations. More information on the CCATT Annual Conference can be found at: https://tacc.org/ccatt/events/2024-ccatt-annual-conference.
 

6.R. ACCT Annual Leadership Congress.  The 2024 ACCT Annual Leadership Congress is scheduled for October 23-26, 2024, at the Arch/Washington State Convention Center in Seattle, Washington. The theme for the conference is Community Colleges as Catalysts: Cultivating Skills for the Future. Members of the Board of Regents are encouraged to attend the conference with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Chief of Staff and Board Relations, no later than Thursday, August 1, 2024. More information on the ACCT Annual Leadership Congress can be found at: https://www.acct.org/events/acct-leadership-congress 
 

6.S. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy. It was suggested that a number of Board policies be included for review as part of each monthly agenda. Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies GA (LEGAL), GB (LOCAL), GC (LEGAL), GCA (LEGAL) are as follows:

Policy Code GA (LEGAL) Access to Programs, Services and Activities
Policy Code GB (LOCAL) Public Complaints and Hearings
Policy Code GC (LEGAL) Public Information Program
Policy Code GCA (LEGAL) Public Information Program: Access to Information 
 

6.T. Brazosport College Calendar.  The Brazosport College Calendar for June 19, 2024, through August 19, 2024, is attached.
 

7. Reports/Presentations
 

7.A. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

8. New Business
 

8.A. 2024-2025 Budget and Tax Planning Calendar. Attached is the budget and tax planning calendar for FY 2025. Included is a Special Called Board meeting to present the budget for FY 2025 and to discuss the tax rate. It is recommended that the Board approve the Budget and Tax Planning calendar, which includes a Special Called Board meeting on August 5, 2024, at 5:30 p.m.

It would be appropriate for the Board to approve the planning calendar that includes a special called meeting of the Board of Regents.
 

8.B. Dow Academic Center Fees.  Attached is a memo and spreadsheet from the Vice President, Industry and Community Resources, requesting that the facility rates at the Dow Academic Center at Brazosport College be modified effective September 1, 2024. 

The President recommends approval of these rates as presented.

It would be appropriate for the Board to approve this recommendation.
 

8.C. Salary Adjustment for FY 2025.  Brazosport College's employees progress through salary structures via steps. Each step represents approximately a 3% increase in salary.  A step increase for each eligible faculty member, and administrative and support staff, including staff members that have reached the end of the salary structure, help minimize salary compression. 

The President joins in this recommendation. 

It would be appropriate for the Board to approve a step increase of 3% for eligible faculty, administrative professionals and staff, including staff that are ineligible due to step maximization, to be effective September 1, 2024.
 

8.D. Termination of Construction Contract. On September 18, 2023, the College entered a construction contract with Tadco Roofing. Since then, Tadco has failed to perform under the terms and conditions of the contract, resulting in delays, significant damage, business interruption and failure of Tadco Roofing and its subcontractors to make payments to material suppliers. Because these failures constitute a material breach, it is recommended for the Board to approve the ratification of the termination of the contract for cause based on material breach of the contract.

According to the terms and conditions of the Contract stated in Article 7 of the AIA Document A101-2017 Standard Form of Agreement Between Owner and Contractor, dated and signed on September 18, 2023, and Article 14.2 of the AIA document A201-2017 General Conditions of the Contract for Construction, authorizes the College to terminate this construction Contract due to a material breach.

The President joins in this recommendation.

It would be appropriate for the Board to approve terminating the construction contract with Tadco Roofing.
 

8.E. Job Order Contracting Approval. To complete the roofing and mechanical project started by Tadco Roofing, the College would like to utilize Job Order Contractors, Allied Roofing and Air Performance. The estimated cost to complete the roofing project is approximately $100,000 and the estimated cost to complete the mechanical project is approximately $400,000. The remaining funds for the project are approximately $841,000. It is recommended that the Board authorize the remaining funds in the project to be used as needed to complete the project via Job Order Contracting.
 
The President joins in this recommendation. 

It would be appropriate for the Board to authorize the remaining funds in the project to be used to complete the project utilizing the Job Order Contracting procurement method.
 

8.F. Personnel.
 

8.F.1. Position Reclassification. Included in the agenda is a communication from the Sr. Vice President, Student Success and Achievement requesting the reclassification of the Coordinator, Dual Enrollment and Achievement, currently held by Dr. Tori Amason, into the position of Director, Educational Support and Dual Enrollment Pathways for the remainder of the 2023-2024 academic year and be given a one-year contract for the 2024-2025 academic year.

The President joins in this recommendation. 

It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.F.2. Position Reclassification. Included in the agenda is a communication from the Director, Marketing and Communications, recommending the reclassification of the Webmaster position into the position of Digital Marketing and Project Strategist. The communication also recommends Ms. Ashleigh Howell, current Peer Recruiter, be appointed to the position for the remainder of the 2023-2024 academic year and be given a one-year contract for the 2024-2025 academic year.

The President joins in this recommendation. 

It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.F.3. Employment of Shealynn Robins. Included in the agenda is a communication from the President, recommending the appointment of Shealynn Robins to the position of Internal Auditor for the remainder of the 2023-2024 academic year, and be given a one-year contract for the 2024-2025 academic year. A biographical summary is also included.

It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.G. Financial Report.  The Vice President, Financial Services and CFO, provides the attached financial report for May 2024.

It would be appropriate for the Board to accept the financial report.
 

9. Closed Session.  Adjournment to closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.071 and 551.074, for the following purposes:

1.)  Consultation with the Board’s Attorney

Private consultation with the Board’s legal counsel regarding any item on this meeting agenda, personnel matters, and all subjects or matters authorized by law in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

2.)  For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

     A.)  Update on personnel matters relating to the Child Development Center.

Reconvene in Open Session

Action on items discussed in closed session.