January 12, 2026 at 5:30 PM - Annual Organizational and Regular Monthly Meeting
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1. Call to Order
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2. Pledge of Allegiance
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3. Roll Call
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4. Adoption of Agenda
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5. 2026 ORGANIZATIONAL MEETING BUSINESS
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5.A. Chairperson Nominations and Election
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5.B. Election of Officers
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5.C. Set meeting dates and times for 2026
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5.D. Set Salaries for Board Members for 2026
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5.E. Name The Fillmore County Journal as the Official Newspaper of the District
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5.F. Name Rushford State Bank as the Official Depository of the General Fund. Name Merchants Bank, Minnesota School District Liquid Asset Fund Plus as Deposit and Investment Accounts.
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5.G. Name Ratwik, Roszak & Maloney as the District’s Legal Counsel.
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5.H. Authorize Business Manager Toni Oian, HR & Payroll Manager Megan Boyum and Superintendent Ben Bernard to invest cash reserves and make electronic transfers.
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5.I. Designate the accounting and clerical duties of Board Clerk and Board Treasurer to District Office Staff (Toni Oian, Business Manager, Megan Boyum, HR & Payroll Manger, and Jodi Peters, Administrative Assistant)
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5.J. Discuss and approve Committee Assignments and Designated Representatives
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6. Public Comments
All regular and special meetings are open to the public and this is the time for citizens to address the whole board. Any comments will be taken at this time and should address topics and issues. Comments should not be complaints directed at any school personnel or students. The board chair has the authority to regulate public remarks that are not within the confines of school district policy, violate Minnesota state statutes, or interfere with the orderly operations of the meeting. Public Comments are limited to 5 minutes per person. |
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7. CONSENT AGENDA (roll call vote)
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7.A. December 15, 2025 Regular Monthly Meeting and Truth in Taxation Minutes
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7.B. Donations in the amount of $4,271.44
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7.C. Hand Payables, Wires & Payroll Liabilities in the amount of $296,621.91
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7.D. Payroll in the amount of $311,735.15
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7.E. Board Bills in the amount of $2,308,592.17
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7.F. FUND SUMMARY REPORTS
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7.G. PERSONNEL:
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8. FUTURE BUILDING BOND UPDATE
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8.A. Building Bond Informational Meeting Schedule:
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8.B. Resolution Appointing Election Judges (Roll Call Vote)
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9. OLD BUSINESS
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9.A. Second reading and Approval of the following policies:
424 - LICENSE STATUS 528 - STUDENT PARENTAL, FAMILY, AND MARITAL STATUS NONDISCRIMINATION 535 - SERVICE ANIMALS IN SCHOOLS
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10. NEW BUSINESS
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10.A. First Reading of Policies:
701 - ESTABLISHMENT AND ADOPTION OF SCHOOL DISTRICT BUDGET 701.1 - MODIFICATION OF SCHOOL DISTRICT BUDGET 702 - ACCOUNTING 703 - ANNUAL AUDIT 704 - DEVELOPMENT AND MAINTENANCE OF AN INVENTORY OF FIXED ASSETS AND A FIXED ASSET ACCOUNTING SYSTEM 705 - INVESTMENTS 706 - ACCEPTANCE OF GIFTS
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11. ADMIN REPORTS
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11.A. Superintendent Report
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11.B. Elementary Report
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11.C. Middle School / High School Report
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11.D. Activities & Community Education Report
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11.E. Student School Board Representative
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12. BOARD COMMUNICATIONS
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12.A. Hiawatha Valley Education District Report
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13. INFORMATION: The next school board meeting will be Tuesday, February 17, 2026 at 5:30pm in the Forum Room.
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14. ADJOURNMENT
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