June 12, 2023 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Jeramy Swenson and Jared VonEnde

 

1.C. Administration, Department Heads: Kevin Ricke, Leah Hasson, Striker Hasson and Stacey Warne

2. Visitor Comments

2.A. Listening Session

Description: 

All speakers are asked to complete the listening session with a Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
 

3. Recommendation to add and/or remove items to the agenda by Board Members or School Administrators

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Monday, June 12, 2023 Regular School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, May 8, 2023 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.B. A motion was made by ____________________ to approve the minutes of the School Board Work Session held on Wednesday, May 10, 2023 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5.C. A motion was made by ____________________ to approve the minutes of the (brief) Special School Board Meeting held on Monday, June 5, 2023 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.D. A motion was made by ____________________ to approve the minutes of the Special School Board Working Meeting (1 of 2) held on Monday, June 5, 2023 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.E. A motion was made by ____________________ to approve the minutes of the Special School Board Working Meeting (2 of 2) held on Tuesday, June 6, 2023 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62868 through check #62945 for a total of $86,162.64 as listed as well as approve Purchasing Card electronic payments dated June 6, 2023 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6.B. Amended Pcard Statement: A motion was made by ____________________ to approve the corrected Purchasing Card statement dated May 5, 2023 as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.A. Building and Grounds Report: Striker Hasson

7.B. Superintendent

7.B.1. Badger Student Enrollment Forecast for SY2023-2024:

Safeguard:  204 pupil count for grades K-12 plus Early Childhood Sp Ed (EC) would be the ‘low range’ safeguard projection for under-estimating a conservative revenue projection

Rollover:  About 211 would be the ‘mid-range’ approximation for end of year rollover including 14 pre-registered kindergarten students.    211 = 210 end of year count – 13 outgoing grads + 14 incoming Kindergartners

Optimistic:  222 (or more) would be the count for grades K-12 plus Early Childhood Sp Ed (EC) which is the optimistic ‘high range’ (active + in-active in JMC)
 

7.B.2. Miscellaneous Items to Report by Superintendent

7.C. Dean of Students

7.C.1. Student Enrollment as of June 6, 2023

7.C.2. Upcoming Dates of Interest

7.C.3. Spring Sports Post-Season Tournament Results and Remaining Dates

7.C.4. Student Handbook Changes for 2023-2024 - approval of handbooks is agenda item 9.8

Description:

The results of the current Legislative session are still being interpreted and will require some amendments to the Student Handbooks which will need to be adapted and posted on the school website at a later date.

8. Reports

8.A. Accept Cash Report: A motion was made by _______________ to accept the Cash Report through May 31, 2023 subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

8.B. Accept April Donations  (THANK YOU) :  A motion was made by _______________ to accept the donations listed below.  The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$100.00 to FCCLA from Charles Erickson
$1,000.00 to FCCLA from Badger Town & Country
$400.00 to FCCLA from Border Bank
$1,066.28 to FCCLA from Mark Rhen/Benevity Polaris Gives
Trumpet donated to Band from Raegen Maahs & Misty Maahs


 

9. Proposed Resolutions

9.A. A motion was made by ____________________ to approve the resolution for ratification of the Badger Education Association Master Agreement for certified staff as presented for 2023-2024 and 2024-2025 academic years.  The motion seconded by ____________________ .

Yes-No Roll Call Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

The gray highlights in the DRAFT attachment represent ‘new’ changes and strikethroughs represent previous text/values/dates/numbers to be replaced or deleted.

 

9.B. Designation of IOwA Resolution for MDE:  A motion was made by ____________________ to adopt the resolution authorizing Kevin Ricke to act as the Identified Official with Authority (IOwA) and Leah Hasson to act as the IOwA to add and remove names only for Badger Public School District 0676-01 for the MDE External Access Recertification System.  The motions seconded by ____________________

Yes-No Roll Call Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:  

The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user's access to MDE secure systems for their local education agency (LEA).
 

9.C. Elementary Grade 4 Teacher:  A motion was made by ____________________ to approve the hire of Katelyn Kofstad for school year 2023-2024 as a full-time Elementary Grade 4 Teacher.  Salary schedule placement would be Step 2, Lane 1 (BA). The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Recommendation of team that conducted interviews on June 6-7: Jodie Davy, Becky Dostal, Lisa Erickson, Jame Isane, Mary Langaas, Ashley Lambert, Carol Ricke, Kevin Ricke, Heidi Warne and Stacey Warne.
 

9.D. Elementary Grade 5 Teacher:  A motion was made by ____________________ to approve the hire of Johannah Hayes for school year 2023-2024 as a full-time Elementary Grade 5 Teacher.  Salary schedule placement would be Step 4, Lane 1 (BA). The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Recommendation of team that conducted interviews on June 6-7: Jodie Davy, Becky Dostal, Lisa Erickson, Jame Isane, Mary Langaas, Ashley Lambert, Carol Ricke, Kevin Ricke, Heidi Warne and Stacey Warne.
 

9.E. Resolution for MSHSL Membership Renewal for SY2023-2024:

A motion was made by ________________ , that, BE IT RESOLVED, that the Board of Education of Badger Independent School District Number 676, County of Roseau, State of Minnesota authorizes membership in the Minnesota State High School League and delegates the control, supervision and regulation of interscholastic athletic and fine arts events (referred to in MN Statutes, Section 128C.01) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.

FURTHER RESOLVED, that Badger High School is authorized by the Board of Education of Badger Independent School District Number 676 to:
1.         Renew its membership in the Minnesota State High School League; and, 
2.         Participate in the approved interschool activities sponsored by said League
            and its various subdivisions.

FURTHER RESOLVED, that the Board of Education of Badger Independent School District Number 676 hereby adopts the Constitution, Bylaws, Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the League's Official Handbook, on file at the office of the school district or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities, and that the administration and responsibility for determining student eligibility and for the supervision of such activities are assigned to the official representatives identified by this Governing Board.

The motion was seconded by ________________ .

Yes-No Roll Call Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

9.F. MSBA Renewal and Renewal of BoardBook Subscription: A motion was made by ____________________ to approve Badger School District membership renewal with the Minnesota School Boards Association (MSBA) and renewal of the BoardBook Subscription for 2023-2024. The motion seconded by ____________________

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.G. Renew Membership in Minnesota Rural Education Association (MREA)

Description: 

MREA advocates exclusively for Greater Minnesota School Districts · MREA provides guidance and information relating to best practice within education, professional development opportunities as well as legislative policy.

MREA provides a voice at the Minnesota Legislature advocating for policy, testifying before committees as well as informing legislators on the issues that impact rural education. 

Membership dues are required annually 

A motion was made by ______________ to renew the District's annual membership with the Minnesota Rural Education Association (MREA). The motion seconded by _________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

9.H.  Approve Student Handbooks: A motion was made by  ____________________ to approve Student Handbooks with modifications as presented/amended for 2023-2024 school year. The motion seconded by  ____________________

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.I. Request Payment for 5 Not Used Vacation Days: A motion was made by  ___________________ to approve the written request submitted by Striker Hasson, Head of Maintenance and Grounds, to be paid for 5 vacation days not used the previous year July 1, 2022 to June 30, 2023 as permitted/allowable within the Non-Certified Staff Agreement for eligible 12-month employees. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:  

Extract from #3 within Non-Certified Staff Agreement 21-23: 12-month employees that do not use their vacation days during the year (July 1 – June 30) will lose them.  An employee may request in writing to the School Board at the July meeting to be paid for 5 vacation days not used the previous year.  

9.J. Adopt PRELIMINARY Fiscal Year 2024 / School Year 2023-2024 Budget based on "roll over" of 2022-2023 School Budget

Description:  

MN Statute 123B.77 indicates that prior to July 1 of each fiscal year, the Board of each school district must approve and adopt its revenue and expenditure budgets for the next school year.  The budget document so adopted must be considered an expenditure-authorizing or appropriations document.  No funds shall be expended by any Board or district for any purpose in any school year prior to the adoption of the budget document which authorizes that expenditure, or prior to an amendment to the budget document by the board to authorize the expenditure.

The administrative recommendation for adopting this "rollover" budget is for legal compliance with the understanding the 2023-2024 estimated school budget will be amended at a later time.  School boards are required to adopt annual budgets before the fiscal year ends June 30.

What we do know is State general education revenue is projected to increase at least 3.1% on the basic formula per Badger student for the 2023-24 school year (not all categorical increases apply to Badger).  However, the increase in State Aid may be off-set by stagnant or declining K-12 student enrollment, increasing Sp Ed student enrollment, higher inflationary costs and new legislative mandates.

Suggested Board Action:

A motion made by _____________  to adopt the estimated 2023-2024 (FY 24) budget as a PRELIMINARY working budget for July 1, 2023 through June 30, 2024 (FY24) with the understanding the FY 24 Budget will be amended at a later date. The motion seconded by _____________  .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.