March 8, 2022 at 4:30 PM - Special Meeting with Closed Session

1. Call to Order at __:__ P.M.

1.1. Pledge of Allegiance

1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.3. Administration: Kevin Ricke

2. Visitor Comments

3. Approval of Agenda

3.1. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

** Add Agenda Item 5.10. Use of Gym Request by Diann (& Curt) Hauger Family exploring the possibility of one of the following dates for a Memorial/Funeral Service: Sunday, March 13; Sunday, March 20 or Saturday, March 19.  **
 

3.2. A motion was made by ____________________ to approve this agenda for the Tuesday, March 8, 2022 Special School Board Meeting with Closed Session as presented/amended.  Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

4. Communications

4.1. School Management Services (SMS) proposal for business management and support services.

Presenter:

Available by attending remotely for questions-and-answers regarding outsourcing accounting services is Todd Netzke, President of School Management Services, LLC, 3730 95^th Ave SW, Byron, MN  55920
 

4.2. Superintendent

4.2.a. Region 1: Communicated with Bob Wheeler, Executive Director of Region 1 (Moorhead, MN office), regarding whether interim outsourcing accounting services will be available until the next Badger School Business Manager Accountant is hired and trained.

Description:

Region 1 hosts our HR/payroll/employee benefit (SMART Systems) application as well as student management support for MDE submissions, food service and other miscellaneous financial software application support(s).

The response will be shared once received by Bob Wheeler.
 

4.2.b. Brady Martz: Communicated with Brian Opsahl, Certified Public Accountant, Shareholder of Brady Martz & Associates, P.C. (Grand Forks, ND office).  Back in October of 2021, they were ready and had staff available to provide interim outsourcing accounting services (payroll only).  Brian Opsahl thanked our school district for reaching out to Brady Martz; however, he regrets informing us that they have a waiting list and declined to present a proposal for fee-based interim services at this time.

5. Proposed Resolutions

5.1. Accept Paraprofessional Resignation: A motion was made by ____________________ to accept the resignation of Diann Hauger, Special Education Paraprofessional, with last day employment being Friday, February 28, 2022.  Motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Sincere thank you for 16 school years of service.

5.2. Approve Advertising for a Paraprofessional: A motion was made by ____________________ to approve advertising for a regular part-time 7.25 paid hours per school day Jr. High/Sr. High Special Education Paraprofessional for the remainder of SY2021-2022 and beyond.  Motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5.3. Accept Business Manager Accountant Resignation: A motion was made by ____________________ to accept the resignation of Shena Brandt, Business Manager Accountant, with last day of employment being Thursday, March 10, 2022.  Motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Sincere thank you for approximately 6 years of service and best wishes on a new career endeavor.
 

5.4. Approve advertising for Business Manager Accountant: A motion was made by ____________________ to approve advertising for a Business Manager Accountant. Motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5.5. Closing the Meeting: A motion was made by  ____________________ to close the meeting at ___ : ___ P.M. as permitted by Minnesota Statutes, Section 13D.03, Subdivision 1(b) for Labor Negotiations Strategy to discuss and review labor negotiation topics related to Business Management and Support Services.  Motion seconded by  ____________________ 

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane,  Brent Olson, Carol Rhen and Jeramy Swenson.

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5.6. Re-Open Meeting: A motion was made by  ____________________ to approve to re-open the meeting at ___ : ___ P.M. upon completion of the closed session portion of the meeting for Labor Negotiations Strategy to discuss and review labor negotiation topics related to Business Management and Support Services.  Motion seconded by  ____________________ 

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane,  Brent Olson, Carol Rhen and Jeramy Swenson.

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5.7. Approve List of Persons: A motion was made by ____________________ to approve the list of persons attending the closed portion of this March 8, 2022, Special School Board Meeting as presented. Motion seconded by ____________________

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.8. Approve Hourly Rate of Pay for Long-Term Substitute Office Manager/Substitute Assistant Bookkeeper: A motion was made by ____________________ to approve an hourly rate of pay of $17.25 per hour for the remainder of SY2021-2022 or FY2022.  Motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5.9. Approve/Not Approve Proposal for Business Management and Support Services:

A motion was made by ____________________ to approve/not approve

Business Management & Support Services with ____________________

for a first installment payment of $ ____________ in advance for March-June 2022 (3.5 months) and future quarterly installments of

$ ____________.  Motion seconded by ____________________

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

School District may terminate this Agreement upon sixty (60) days written notice in the event the School District determines in its sole discretion that it is not in the School District’s best interests to continue using Contractor’s services (Article II: Duration of the Agreement > Section 2: School District’s Termination Rights)

5.10. Use of Gym Request: A motion was made by ____________________ to approve the Use of Gym Request for Memorial/Funeral Service by Diann (& Curt) Hauger Family exploring the possibility of one of the following dates: Sunday, March 13; Sunday, March 20 or Saturday, March 19.  Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Adjourn or Recess: A motion was made by ____________________ to adjourn or recess at 5:59 PM. 
Motion seconded by ____________________.

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.