August 9, 2021 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance
 

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.C. Administration: Kevin Ricke, Shena Brandt and Stecey Warne

2. Visitor Comments

2.A. Listening Session

Description: 


All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.    

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.


In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Regular School Board Meeting Monday, August 9, 2021, as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the School Board Work Session held on Monday, July 12, 2021 as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

5.B. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, July 12, 2021 as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
 

5.C. A motion was made by ____________________ to approve the minutes of the Special School Board Meeting held on Thursday, July 29, 2021 as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________  to approve the payment of bills check #61245 through check #61325 for a total of $116,722.20 as listed, Purchasing Card electronic payments dated August 3, 2021 and Electronic Fund Transfers as submitted.  Seconded by ____________________  .

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

6.B. Approve Joint Sport Billings: A motion was made by ____________________ to approve the Joint Sport Billings as presented/amended.  Seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.A. Buildings and Grounds

7.B. Superintendent

7.B.1. Independent Auditor Team from Brady Martz & Associates, Thief River Fall, MN Office, is scheduled to be here on site August 11-12, 2021
 

7.B.2. Still accepting Snow Removal Bid Requests 

7.B.3. Upcoming Training Dates for Various Groups:

Description:
           
School Safety & Threat Assessment Training:
26 school districts and 8 law enforcement agencies in the northwest Minnesota counties of Kittson, Mahnomen, Marshall, Norman, Pennington, Polk, Red Lake and Roseau. The purpose of the partnership is to develop and train threat assessment teams in an effort to stop school violence.
School Social Worker, Dean of Students and Principals/Superintendent:
                                    Completed Level 1 online self-paced prior to August 2
                                    Completed Level 2 virtual 8:30am to 12:30pm on August 3
                                    Next level(s) in-person training at Stephen, MN on August 11
Training provided through grants made available through Tri-Valley Opportunity Council and Northwest Minnesota Council of Collaborative

Custodial Crew: Annual Boiler Training 8am to 4pm on August 11 at NWSC, Thief River Falls

Bus Driver In-Person Training 8am to 2pm on Wed., August 18^th at Erskine, MN
State Highway Patrol, Sanford Behavioral Health, Workforce Dev. Solution – Northland CTC

Badger Sp Ed Dept. Nonviolent Crisis Intervention CPI training provided by NWRIC Mon., Aug. 16 and Tues., Aug. 17 at Karlstad

Paraprofessional Regional Training August 26^th – Virtual
Keynote plus six other sessions available. Participate ‘live virtual’ the day of the event and
the other 50-minute sessions will be available for 14 days after the ‘live virtual’ event.

7.B.4. Miscellaneous Items to be reported by Superintendent - attached
 

7.B.5. Badger School District Budget to Actual Expenditure Report

As requested by Board in previous fiscal years; this document will be provided on a monthly basis.

Description:
Budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.C. Dean of Students

7.C.1. Wolf Ridge Trip Itinerary Aug. 16-20, 2021

7.C.2. Important Dates

7.D. Business Manager

8. Reports

8.A. No Donations in July Accept Donations: A motion was made by ____________________ to accept the following donations as listed in the description below. Seconded by __________________,
Vote:
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.


 

8.B. Accept Cash Report: A motion was made by ____________________ to accept the cash report through July 31, 2021 subject to audit.  Seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

8.C. Schedule upcoming policy work: Review those policies for which annual review is required contingent upon any legislative changes.

Description:
410 Family and Medical Leave Act;
413 Harassment and Violence;
414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse;
415 Mandated Reporting of Maltreatment of Vulnerable Adults;
506 Student Discipline;
514 Bullying Prohibition Policy;
522 Student Sex Nondiscrimination;
524 Internet Acceptable Use and Safety Policy;
616 School District System Accountability;
806 Crisis Management Policy.
 

9. Proposed Resolutions

9.A. Dental Plan Provider: A motion was made by ____________________ to approve Delta Dental (Low Plan) as the district-approved provider contingent upon meeting the minimum employee enrollment criteria.  Seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
 

9.B. Accept Robotics Coach Resignation: A motion was made by ____________________ to accept letter of resignation of FIRST Robotics Coach from Valerie Truscinski. Seconded by ____________________. 

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:
Sincere thank you for seasons/years of coaching.

9.C. Approve Advertising for FIRST Robotics Coach: A motion was made by ____________________ to approve advertising for a FIRST Robotics Coach for SY2021-2022.  Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.D. Approve hire of Elem Sp Ed Para: A motion was made by  ____________________ , to approve hiring Whitley Aamodt as Elementary Special Education Paraprofessional (which may include assisting children learning Sign Language Skills with an Interpreter) position for 7.25 hours per day at Step 13 which is $17.00 per hour. Seconded by  ____________________

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.E. Sp Ed Teacher for Elementary/Middle School grades K-8: A motion was made by ____________________ to approve the hire of Carol Ricke for a one-year contract for school year 2021-2022 as an Elementary/Middle School Special Education Teacher contingent upon licensure permission by Minnesota Professional Educator Licensing and Standards Board (PELSB).  Salary schedule placement would be Step 7, Lane 1 (BA) plus overload period pay  Seconded by ____________________. 

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

Badger Education Association of Teachers (BEA) Agreement
          2021-22 Salary Schedule A, Step 7, BA Lane 1 = $50,897.00
          Article X Hours of Service, Subd. 5 Overload Pay = $6,080.20

9.F. Sp Ed Para & Type III Driver Resignation: A motion was made by ____________________ to accept letter of resignation of special education paraprofessional and special education type III driver from Carol Ricke due anticipated teaching assignment. Seconded by ____________________. 

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.G. Award Milk Bid: A motion was made by ____________________ , seconded by ____________________ to award ____________________ the Milk bid for 2021-2022 academic year.

Vote: 
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

Three bid submissions to review: US Foods, Cass-Clay Creamery (a Division of Kemps LLC), Prairie Farm

9.H. Set School Meal Prices for SY2021-2022 with no changes: A motion was made by ____________________ , to approve keeping the meal prices the same as SY2020-21 with no changes to either adult meals or student prices. Seconded by ____________________

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

$1.90 Adult Breakfast                        $1 Student ‘seconds/doubles' with extra milk
$3.85 Adult Lunch                             $0.25 Student extra milk only

School meals for students were made available free of charge effective March 2020 due to COVID pandemic.  Free school student meals continued throughout the entire 2020-2021 school year.   School meals for students will continue to be free in the 2021-2022 school year. Free school meals do not apply to breakfast and lunch served to teachers, administrators and other adults. MDE Child Nutrition program under the direction the USDA oversee school meal programs including the price of school meals. There is no reimbursement for non-student (adult) meals, therefore, MDE indicated the minimum adult meal prices for school year 2020-21 were set at $1.90 for Breakfast and $3.85 for lunch which matches the current Badger School meal prices and should remain the same or increase contingent upon local finances within Fund 02 Food Service.

9.I. Foster Care Transportation Agreement: A motion was made by  ____________________ , to approve the Purchase of Service Agreement For The Transportation of Children and Youth In Foster Care Placement with Roseau County. Seconded by  ____________________

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.J. Adopt Healthy and Safety Measures for 2021-2022 School Year Resolution including Safe In-Person Learning Plan approval:

A motion was made by  ____________________ , to adopt the Healthy and Safety Measures for 2021-2022 resolution including Safe In-Person Learning Plan as presented/amended. Seconded by  ____________________


Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson.


BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:

Health and Safety Measures for the 2021-2022 School Year

WHEREAS, Minnesota Statutes Section 123B.09 vests the care, management, and control of independent districts in the school board; and

WHEREAS, the Superintendent of Independent School District No. 676 [hereinafter the “Superintendent”] is responsible for the management of the schools, the administration of all School District policies, and is directly accountable to the School Board; and

WHEREAS, when responsibilities are not specifically prescribed nor School District policy applicable, the Superintendent shall use personal and professional judgment, subject to review by the School Board, pursuant to School District Policy 302, Superintendent; and

WHEREAS, the Centers for Disease Control and Prevention (“CDC”) and the Minnesota Department of Health (“MDH”) have determined that the COVID-19 pandemic is currently ongoing and may remain ongoing for an unknown time; and

WHEREAS, the Minnesota Department of Education (“MDE”) has issued and may continue to issue written guidance for Minnesota schools on educational issues related to COVID-19; and

WHEREAS, the MDH has issued and may continue to issue written guidance for Minnesota schools on public health issues related to COVID-19; and

WHEREAS, the Superintendent and the administration of the School District have conferred with the School Board regarding COVID-19 health and safety measures, the current CDC, MDE, and MDH requirements for each, and other relevant information; and

WHEREAS, based upon the collective consideration of these factors, the Superintendent has recommended to the School Board that

Prevention Strategies:
All staff, students, and visitors within Independent School District  No. 676 buildings, regardless of vaccination status, are recommended to follow the strategies of physical distancing, handwashing and respiratory etiquette, cleaning and disinfection, contact tracing, daily self-screening for symptoms of illness, and staying home when sick as defined in the  “CDC Guidance for COVID-19 Prevention in K-12 Schools.”

Face Coverings:
All staff, students, and visitors within Independent School District No. 676 buildings are not required to wear a face covering, regardless of vaccination status.  Individuals may voluntarily wear a face covering if they so choose.

No Vaccination Requirement:
All staff of Independent School District No. 676 are encouraged but not required to be vaccinated.

Enclosure/Attachment:
Safe In-Person Learning Plan for Badger Community School as of 09 August 2021

be implemented at the commencement of the 2021-2022 school year.

 
NOW, THEREFORE, BE IT RESOLVED, by the School Board of Independent School District No. 676 as follows:

Section 1:   The Superintendent is hereby directed to implement the following health and safety measures to open the 2021-2022 school year:

Enclosure/Attachment:
Safe In-Person Learning Plan for Badger Community School as of 09 August 2021

Section 2: The Superintendent is hereby authorized, after consultation with the School Board Chair and notification to the School Board, to select and implement different health and safety measures for the School District or any specific school buildings without School Board action if the Superintendent reasonably believes that prompt implementation of different health and safety measures is necessary, and that constraints of time and public health considerations render it impractical to hold a School Board meeting to approve the implementation. The health and safety measures selected and implemented by the Superintendent shall continue in effect unless and until the School Board, in consultation with the Superintendent and appropriate school district staff and public health officials, deems it in the best interest of the School District and its students to implement different health and safety measures. 
 
Section 3:  The Superintendent will provide regular updates to the School Board regarding the School District’s efforts to implement COVID-19 related educational and public health guidance issued by the MDE and the MDH, respectively.

Adopted this ________ day of _______________, 2021.

Roll Call Vote

________________________________________
School Board Chair
 
________________________________________
School Board Clerk

9.K. No Motion  Provisionally-Approved Online Provider Application: A motion was made by ____________________ to authorize Superintendent to submit application to Minnesota Department of Education to become a provisionally-approved online provider, as a precautionary safeguard, to have the greatest flexibility at the local level to adapt throughout the school year should any major disruptions to in-person learning occur because of the spread of COVID-19. Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

Badger Community School is not promoting and not providing online learning (no distance learning option).  The only exception may be a pre-approved extenuating circumstance like a healthcare provider medical note meeting Homebound Instruction criteria or pre-approved identified criteria through a special education individual education plan (IEP).

MN schools that are not a provisionally-approved online provider and experience major disruptions to in-person learning can choose to:

Use up to 30 total instructional days throughout the course of the entire school year for temporary shifts to online learning (distance learning) at the grade, elementary, secondary, building or district-wide level. If there is a need to exceed the 30-day maximum, MDE will establish a process to submit information for the approval of additional days. Details on this process will be communicated soon.

At the end of the school year, MDE will request data on the total number of instructional days that were delivered online due to temporary shifts to online learning (distance learning) in response to COVID-19.

Informational webinar sessions forthcoming; the deadline for application is Friday, August 27.
 

9.L. Approve Movable Bleacher Use: A motion was made by ____________________ to approve the use of movable bleachers for seating for Bush Car Races sponsored by Town & Country for City of Badger's Fall Festival September 16-18, 2021.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.