January 2, 2018 at 6:00 PM - Organizational Meeting

Description: 
Director Guerard is the temporary chairperson until the election of a chairperson.  The Board may retain him as temporary chair to conduct the election of officers or choose someone else on the board for the purpose of conducting the election.  The superintendent cannot chair an election.  After the election of the chairperson, that person assumes the chair and runs the remainder of the election and the meeting.  However, the new chair could defer chairing until a later point in the meeting or even the next meeting.

Description:  Jim Block ____________________     Ellie Holm                                  
Noel Guerard                                    Dale Lenz                                  
Randy Hackett________________     Mark Petron__________________

Description: 
The board has traditionally elected 4 officers though only a chair, clerk and treasurer are required. Directors currently holding offices retain those offices until they are replaced. In the event of a tie vote for an incumbent position, the incumbent retains the position.  Tie votes for open positions require continued attempts to break the tie or, failing that, some type of compromise, or the responsibility falls to the next officer in line until the tie can be resolved.

Nominations do not require a second.  Officers are voted on in the order nominated until someone is elected.

a)       Chairperson
b)       Vice-Chairperson
c)       Clerk
d)       Treasurer

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Chairperson by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Vice-Chairperson by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Clerk by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Treasurer by ____ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to approve the agenda as presented/amended. Motion carried/failed by ___________ vote.

Description: 
This past year, the board held 12 regular.  The board has routinely scheduled special meetings for goal setting, board self-evaluation and superintendent evaluation.

The board has met on the third Monday of the month at 6:00 PM.  We cannot hold a meeting on a legal holidays.

Agendas have been sent out on Wednesdays prior to the regular meetings.

It was moved by Director_____________ and seconded by Director ______________ to set the regular meeting time at 6:00 PM and 2018 dates for January 16(Tuesday), February 20th (Tuesday) , March 19, April 16, May 14, June 18, July 16, August 20, September 17, October 15, November 19, December 17; Organizational Meeting on January 2, 2019 and Regular meeting tentatively on January 21st, 2019 . Belief/Mission/Vision Meeting January 16th (Tuesday) at 3:45pm. Motion carried by ___ vote.

Description: 
Compensation for regular board meetings, special board meetings, committee and other meetings is set at $25 for less than 2 hours, $50 for 2 to 4.5 hours, and $85 for more than 4.5 hours.  The chairperson receives a $300/year stipend.

It was moved by Director _____________ and seconded by Director _____________ to set director compensation for the year 2018 at $         for less than 2 hours, $       for 2 to 4.5 hours, and $        for more than 4.5 hours.  The chairperson receives a $           /year stipend.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director ______________ to name Pine Country Bank, Minnesota School District Liquid Asset Fund, and MN Trust (PMA) as official depositories for Royalton School District funds. Motion carried by ___ vote.

Description: 
In the past, the board has authorized the business manager to make investments.  All investments are reported to the board.

It was moved by Director_________ and seconded by Director __________ to have Michelle Hauber, Business Manager invest funds on behalf of the Royalton School District. Motion carried by ___ vote.

Description: 
The auditor requires the board to designate someone to make electronic fund transfers.  The business manager has been assigned to do this in the past.

It was moved by Director _________ and seconded by Director ____________ to delegate the authority to make electronic fund transfers to Michelle Hauber, Business Manager.  Motion carried by ____ vote.

Description: 
It was moved by Director ____________ and seconded by Director ____________ to name the Morrison County Record as the official newspaper.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director _____________ to have Director __________ represent the Royalton School District at Bowlus City Council meetings once per month. Motion carried by ___ vote.

Description: 
This committee meets every three years to reevaluate the School District's compensation system.  The committee examines and determines if there is fair equity pay between male and female employees.  In addition, the committee reviews and determines whether or not any employee positions/groups need to be compensated at a higher hourly rate or salary. This committee consist of one employee from each group, along with a school board member and the superintendent.

It was moved by Director ___________ and seconded by Director ____________ to name Directors ___________ and ____________ (alternate) as the Comparable Worth Committee representatives.  Motion carried by ___ vote.

Description: 
The continuing education committee consists of two elementary teachers, two MS/HS teachers, a principal, the superintendent, and a board member.  The committee is primarily responsible for the review, approval and denial of requests for continuing education clock hour credits.

It was moved by Director ___________ and seconded by Director ____________ to name Directors ____________  and _____________ (alternate) as Continuing Education Committee representatives.  Motion carried by ___ vote.

Description: 
Minnesota school districts are required to have in place a district process for addressing continuous improvement, community involvement and annual public reporting on curriculum, instruction and student achievement.  The committee may review curriculum, discuss the effectiveness and relevance of present curriculum, make recommendations for curriculum changes, discuss instructional delivery systems, etc.  This committee consists of 1 Elementary Teacher, 1 MS/HS Teacher, 1 Elementary Parent, 1 HS/MS Parent, along with 2 Principals, Superintendent, and a Board Member.

It was moved by Director _______________ and seconded by Director _____________ to name Directors _______________  and _____________as Curriculum Advisory Committee representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _______________ and seconded by Director _____________ to name Directors _______________  and _____________as Facilities Committee representatives.  Motion carried by ___ vote.

Description: 
This committee meets with RESP twice a year through a memorandum of understanding.

It was moved by Director _______________ and seconded by Director ______________ to name Directors ___________________ and ________________ Labor-Management representatives. Motion carried by ___ vote.

Description: 
The representatives receive all legislative updates from MSBA and is responsible for keeping the board updated on legislative issues.  The representatives are also eligible to run for MSBA’s delegate assembly.  

It was moved by Director ____________ and seconded by Director ______________ to name Directors ________________ and ____________ (alternate) as Legislative Liaison representatives.  Motion carried by ___ vote.

Description: 
The superintendent meets with teacher representatives five times a year as per Master Agreement, usually every other month, to discuss non-contractual concerns.  Meetings usually start at 3:15 p.m. and seldom last more than one hour.  This does not require board representation.

It was moved by Director____________ and seconded by Director ___________ to name Directors_________________, ______________ and _____________ as Meet and Confer representatives.  Motion carried by ___ vote.

Description: 
The representative is expected to attend monthly meetings as the voting representative from Royalton School District.  This group sets policy for Mid-State Education District based on recommendations from the member districts' superintendent in areas of special education, technology and distance learning.  Five school districts receive special education services.  Seven school districts receive technology services.

It was moved by Director___________ and seconded by Director ____________ to name Directors______________ and ______________ (alternate) as Mid-State Education District representatives.  Motion carried by ___vote.

Description: 
It was moved by Director _______________ and seconded by Director _____________ to name Director _______________  and Director ____________  (alternate) as Minnesota State High School League representatives.  Motion carried by ___ vote.

Description: 
Royalton School District receives health insurance and environmental health and safety services from NJPA.  Representatives with the superintendent will attend one meeting a year in the Staples area. 

It was moved by Director___________ and seconded by Director _____________ to name Directors ______________ and ________________ (alternate) as the National Joint Powers Alliance Assembly representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________, _____________ and ____________ as Non-Union Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ___________ and seconded by Director ____________ to name Directors__________________, _____________ and ___________as Policy Committee representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Principal Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _________ and seconded by Director _____________ to name Directors _____________, _____________ and ____________ as REM Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________, _____________ and ____________ as RESP Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director _____________ to have Director __________ represent the Royalton School District at Royalton City Council meetings once per month. Motion carried by ___ vote.

Description: 
It was moved by Director__________ and seconded by Director ____________ to name Directors__________________ and _______________ as representatives to Schools for Equity in Education (SEE).  Motion carried by ___vote.

Description: 
It was moved by Director _________ and seconded by Director _____________ to name Directors _____________, _____________ and ____________ as Secretaries Negotiation Committee representatives.  Motion carried by ___ vote.

Description: 
The function of this committee is to establish and maintain a staff development plan that is consistent with the education outcomes the Board has determined.  The committee may also assist site (building) teams in the development of plans that are consistent with district goals.  The committee may also evaluate the staff development efforts of each site.  The district committee is composed of teachers, non-teaching staff, parents, administrators, superintendent, and a board member.

It was moved by Director _______________ and seconded by Director ______________ to name Directors _____________ and ______________ as Staff Development Committee representatives. Motion carried by ___ vote.

Description: 
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Superintendent Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ______________ and seconded by Director ____________ to name Directors_____________ and ___________ (alternate) as Wellness Committee representatives. Motion carried by ___ vote.

Description:  The World's Best Workforce Advisory Committee consists of one but not limited to; one elementary teacher, one MS/HS teacher, both principals, the superintendent, board members, and a parent from each of the schools. The committee is primarily responsible for formulating, reviewing, improving, and measuring of the school strategic plan to produce the Worlds Best Workforce.

It was moved by Director ______________ and seconded by Director ____________ to name Directors_____________ and ___________ (alternate) as World's Best Workforce Advisory Committee representatives. Motion carried by ___ vote.

Description:  Naming of Budget Committee Representatives. This committee consists of two board members, business manager, and superintendent. The committee will review and comment on the budget.

It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Budget Committee representatives.  Motion carried by ___ vote.

Description:  Naming of Absentee Committee Representatives. This committee at a minimum consists of one board member, one teacher from each school, superintendent, and a principal. This committee will focus on minimizing loss of instructional time in the classroom.

It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Absentee Committee representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director _____________ to approve the issuance of p-cards to the following employees for the calendar year 2018: Michelle Hauber and Tiffany Schmidt per administrative recommendation.  Motion carried/failed by ___ vote.

Description: 

• Belief/Mission/Vision Meeting January 16th (Tuesday) at 3:45pm
• Regular Board Meeting on January 16th, 2018 at 6:00pm
  

Description:  It was moved by Director __________ and seconded by Director _____________ to close the meeting for negotiation strategies, as allowed by MN Statute 13D.03. Motion carried by ___ vote.

Description: 
It was moved by Director ______________ and seconded by Director _____________ to adjourn the meeting at _________ p.m. Motion carried/failed by ________ vote.