January 4, 2016 at 6:00 PM - Organizational Meeting

Description: 
Director Block is the temporary Chairperson until the election of a chairperson.  The Board may retain him as temporary chair to conduct the election of officers or choose someone else on the Board for the purpose of conducting the election.  The superintendent cannot chair an election.  After the election of the chairperson, that person assumes the chair and runs the remainder of the election and the meeting.  However, the new chair could defer assuming the chairpersonship until a later point in the meeting or even the next meting.

Description:  Jim Block ____________________    Dale Lenz____________________
Michelle Carlson_______________   Jeff Swenson__________________
Randy Hackett________________    Liz Verley_____________________

Description: 
The Board has traditionally elected 4 officers though only a chair, clerk and treasurer are required. Directors currently holding offices retain those offices until they are replaced. In the event of a tie vote for an incumbent position, the incumbent retains the position.  Tie votes for open positions require continued attempts to break the tie or, failing that, some type of compromise, or the responsibility falls to the next officer in line until the tie can be resolved.

Nominations do not require a second.  Officers are voted on in the order nominated until someone is elected.

a)       Chairperson
b)       Vice-Chairperson
c)       Clerk
d)       Treasurer

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Chairperson by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Vice-Chairperson by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Clerk by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Treasurer by ____ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to approve the agenda as presented/amended. Motion carried by ___________ vote.

Description: 
This past year, the Board held 12 regular and 10 special meetings.  The Board has routinely scheduled special meetings for goal setting, board self-evaluation and superintendent evaluation.

The Board has met on the third Monday of the month at 6:00 PM.  We cannot hold a meeting on legal holidays, except Columbus Day and the Friday after Thanksgiving.

Agendas have been sent out on Wednesdays prior to the regular meetings.

It was moved by Director_____________ and seconded by Director ______________ to set the regular meeting time at 6:00 PM and 2016 dates for January 11, February 22, March 21, April 18, May 16, June 20, July 18, August 15, September 19, October 17, November 21 and December 19. Motion carried by ___ vote.

Description: 
Compensation for regular board meetings, special board meetings, committee and other meetings is set at $25 for less than 2 hours, $50 for 2 to 4.5 hours, and $85 for more than 4.5 hours.  The chairperson receives a $300/year stipend.

It was moved by Director _____________ and seconded by Director _____________ to set director compensation for the year 2016 at $         for less than 2 hours, $       for 2 to 4.5 hours, and $        for more than 4.5 hours.  The chairperson receives a $           /year stipend.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director ______________ to name Pine Country Bank, Minnesota School District Liquid Asset Fund, and MN Trust (PMA) as Official Depositories for School District Funds. Motion carried by ___ vote.

Description: 
In the past, the Board has authorized the business manager to make investments.  All investments are reported to the Board.

It was moved by Director_________ and seconded by Director __________ to have Mary Plante, Business Manager invest funds on behalf of the School District. Motion carried by ___ vote.

Description: 
The Auditor requires the Board to designate someone to make electronic fund transfers.  The Business Manager has been assigned to do this in the past.

It was moved by Director _________ and seconded by Director ____________ to delegate the authority to make electronic fund transfers to Mary Plante, Business Manager.  Motion carried by ____ vote.

Description: 
It was moved by Director ____________ and seconded by Director ____________ to name the Morrison County Record as the Official Newspaper.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director _____________ to have Director __________ represent the School District at Bowlus City council meetings once per month. Motion carried by ___ vote.

Description: 
This committee meets every three years to reevaluate the School District's compensation system.  The committee examines and determines if there is fair equity pay between male and female employees.  In addition, the committee reviews and determines whether or not any employee positions/groups need to be compensated at a higher hourly rate or salary.

It was moved by Director ___________ and seconded by Director ____________ to name Directors ___________ and ____________ (alternate) as the Comparable Worth Committee Representatives.  Motion carried by ___ vote.

Description: 
The continuing education committee consists of two elementary teachers, two MS/HS teachers, a principal and a board member.  The committee is primarily responsible for the review, approval and denial of requests for continuing education clock hour credits.

It was moved by Director ___________ and seconded by Director ____________ to name Directors ____________  and _____________ (alternate) as Continuing Education Committee Representatives.  Motion carried by ___ vote.

Description: 
Minnesota school districts are required to have in place a district process for addressing continuous improvement, community involvement and annual public reporting on curriculum, instruction and student achievement.  The committee may review curriculum, discuss the effectiveness and relevance of present curriculum, make recommendations for curriculum changes, discuss instructional delivery systems, etc. 

It was moved by Director _______________ and seconded by Director _____________ to name Directors _______________  and _____________as Curriculum Advisory Committee Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _______________ and seconded by Director _____________ to name Directors _______________  and _____________as Facilities Committee Representatives.  Motion carried by ___ vote.

Description: 
This committee meets with RESP twice a year through a memorandum of understanding.

It was moved by Director _______________ and seconded by Director ______________ to name Directors ___________________ and ________________ Labor-Management Represenatives. Motion carried by ___ vote.

Description: 
The representatives receive all legislative updates from MSBA and is responsible for keeping the Board updated on legislative issues.  The representatives are also eligible to run for MSBA’s Delegate Assembly.  

It was moved by Director ____________ and seconded by Director ______________ to name Directors ________________ and ____________ (alternate) as Legislative Liaison Representatives.  Motion carried by ___ vote.

Description: 
The superintendent meets with teacher representatives five times a year as per Master Agreement, usually every other month, to discuss non-contractual concerns.  Meetings usually start at 3:15 p.m. and seldom last more than one hour.  This does not require board representation.

It was moved by Director____________ and seconded by Director ___________ to name Directors_________________, ______________ and _____________ as Meet and Confer Representatives.  Motion carried by ___ vote.

Description: 
The representative is expected to attend monthly meetings as the voting representative from Royalton School District.  This group sets policy for Mid-State Education District based on recommendations from the member districts' superintendent in areas of special education, technology and distance learning.  Five school districts receive special education services.  Nine school districts receive technology services.

It was moved by Director___________ and seconded by Director ____________ to name Directors______________ and ______________ (alternate) as Mid-State Education District Representatives.  Motion carried by ___vote.

Description: 
It was moved by Director _______________ and seconded by Director _____________ to name Director _______________  and Director ____________  (alternate) as Minnesota State High School League Representatives.  Motion carried by ___ vote.

Description: 
Royalton School District receives health insurance and environmental health and safety services from NJPA.  Representatives attend one meeting a year in the Brained area. 

It was moved by Director___________ and seconded by Director _____________ to name Directors ______________ and ________________ (alternate) as the National Joint Powers Alliance Assembly Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________, _____________ and ____________ as Non-Union Negotiation Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ___________ and seconded by Director ____________ to name Directors__________________, _____________ and ___________as Policy Committee Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Principal Negotiation Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _________ and seconded by Director _____________ to name Directors _____________, _____________ and ____________ as REM Negotiation Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________, _____________ and ____________ as RESP Negotiation Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director _____________ to have Director __________ represent the School District at Royalton City council meetings once per month. Motion carried by ___ vote.

Description: 
It was moved by Director__________ and seconded by Director ____________ to name Directors__________________ and _______________ as Representatives to Schools for Equity in Education (SEE).  Motion carried by ___vote.

Description: 
It was moved by Director _________ and seconded by Director _____________ to name Directors _____________, _____________ and ____________ as Secretaries Negotiation Representatives.  Motion carried by ___ vote.

Description: 
The function of this committee is to establish and maintain a staff development plan that is consistent with the education outcomes the Board has determined.  The committee may also assist site (building) teams in the development of plans that are consistent with district goals.  The committee may also evaluate the staff development efforts of each site.  The district committee is composed of teachers, non-teaching staff, parents, administrators and a board member.

It was moved by Director _______________ and seconded by Director ______________ to name Directors _____________ and ______________ as Staff Development Committee Representatives. Motion carried by ___ vote.

Description: 
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Superintendent Negotiation Representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ______________ and seconded by Director ____________ to name Directors_____________ and ___________ (alternate) as Wellness Committee Representatives. Motion carried by ___ vote.

Description: 
It was moved by Director ______________ and seconded by Director ____________ to name Directors_____________ and ___________ (alternate) as World's Best Workforce Advisory Committee Representatives. Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director _____________ to approve the issuance of p-cards to the following employees for the calendar year 2016: Dr. Jon Ellerbusch, Dr. Phil Gurbada, Joel Swenson, Mary Plante, Marty Bratsch, Bill Sobania, Sue Oelrich, Brent Lieser, David Lemm, Robert Skwira, Kelsie Herzog, Shari Bishop, Tony Duevel, and Michelle Hauber per administrative recommendation.  Motion carried by ___ vote.

Description: 
• Regular Board Meeting on January 11, 2016 at 6:00 PM
• MSBA Conference on January 13-15, 2016

Description: 
It was moved by Director ______________ and seconded by Director _____________ to adjourn the meeting at _________ p.m. Motion carried by ________ vote.