January 4, 2012 at 8:00 PM - REGULAR SCHOOL BOARD MEETING
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1. Call to Order
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2. Roll Call
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3. Agenda-Additions or Deletions
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4. Public Participation/Forum
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5. Organization of 2012 Board of Education
Description:
The organizational part of the meeting has been scripted for your convenience, but that does not mean that there cannot be discussions and resolutions other than those scripted below. Please feel free to change or develop new resolutions based on board discussion.
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5.1. Election of Officers
Description:
Acting Chair will ask for nominations for chair and repeat the call for nominations twice after the initial call. NOTE: If only one name is entered into nominations for a position the chair may declare the office filled by acclamation. IE. “Jane Smith is the only candidate nominated for the office of______, and I hereby declare her elected by acclamation and direct the acting clerk to so record in the minutes.”
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5.1.1. Chairperson
Description:
Call for nominations for Chair (No second needed)
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5.1.2. Vice-Chairperson
Description:
Repeat for Vice-Chair
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5.1.3. Clerk
Description:
Repeat for Clerk
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5.1.4. Treasurer
Description:
Repeat for Treasurer
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5.2. Establish Remuneration for Board Members
Description:
Motioned by _______ Seconded by _________ to set the annual board compensation as follows: Regular, Special and Committee Meetings $______. Chair $______. Clerk $_____. Treasurer $_____. Workshops/Conferences (1/2 day or less) $_____ (Full Day) $_____. NOTE: Current rates $40 per meeting, $300 Chair, $250 Clerk, $200 Treasurer, Workshops/Conferences of ½ day or less $50, full day $100.
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5.3. Establish Regular and Special Board Meeting Dates
Description:
Motioned by _______ Seconded by ______ to hold Regular Board Meetings for 2012 on the first Wednesday of the month and, if needed, the third Wednesday of the month for special meetings, unless changed by the School Board for good and sufficient reason.
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5.3.1. Resolution to Change May 16th Meeting Date to May 23rd.
Description:
The reason for the need to make this change is that the only Wednesday available for a timely Honors Banquet is May 16th so the request is to move the 16th meeting to the 23rd.
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5.4. Authorize Bank Depositories
Description:
1.1 Motioned by ______ Seconded by _______ to authorize the following bank depositories: · Stearns Bank · Central Minnesota Federal Credit Union – Albany Branch · Avon State Bank · Minnesota School District Liquid Asset Fund Plus (MSDLAF+) · PMA Financial Network “MN Trust” Trust to take advantage of PMA’s excellent Cash Flow Analysis and Investment Planning. This will need a resolution to set up for the first time.(Motion By ______ Seconded by ________ authorizing entry into joint powers agreement in the form of a declaration of trust establishing “MN Trust” and Authorizing participation therin” |
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5.5. Authorize Official Signatures
Description:
1.1 Motioned by ____ Seconded by _______ to designate the Board Chairperson _________, Board Clerk, ________ Superintendent ____________ and Business Manager __________ as authorized |
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5.6. Select Official Newspaper
Description:
1.1 Motioned by __________ Seconded by _________ to designate the Albany Enterprise as official newspaper of the school district |
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5.7. Select School District Attorney and Identify Who May Contact Attorney on behalf of the District
Description:
Motioned by __________ Seconded by _________ to retain the firm of Ratwik, Roszak and Maloney as legal counsel for the district |
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5.8. Select School District Auditor
Description:
1.1 Motioned by ___________ Seconded by ________ |
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5.9. Authorize Business Manager and Superintendent to Invest Excess Funds
Description:
Motioned by ___________ Seconded by ________ to authorize the business manager and superintendent to invest excess funds on behalf of the school district. |
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5.10. Authorize Business Manager and Superintendent to Make Electronic Fund transfers
Description:
Motioned by __________ Seconded by ________ to authorize the business manager and superintendent to make electronic fund transfers. |
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5.11. Authorize Superintendent to Expend Funds within Budget Guidelines
Description:
Motion by __________ Seconded by ________ to authorize the superintendent to expend funds within budget guidelines. |
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5.12. Board of Education 2012 Committee Assignments
Description:
as per Chairperson’s Directive
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6. Approvals
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6.1. Previous Meeting Minutes
Attachments:
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6.2. Expenditures
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6.3. November Cash Flow Report
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7. Consent Agenda
Attachments:
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8. Education Report
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8.1. Junior and Senior High Course Registration Manuals
Attachments:
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9. Unfinished Business
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10. New Business
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10.1. Certified Seniority List
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10.2. Policy 515 Protection and Privacy of Students Records--First Reading
Attachments:
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10.3. Substitute Pay Policies
Attachments:
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11. Board Committee Reports
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11.1. Staff Development Report
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11.2. Technology Committee Report
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12. Superintendent's Report
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12.1. Track Re-finish Project
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12.2. Slip and Fall Grant
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13. Adjournment
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