March 14, 2023 at 5:30 PM - Regular Business Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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3)a. February 14, 2023
Agenda Item Type:
Action Item
Attachments:
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4) Public Comments
Agenda Item Type:
Information Item
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5) Recess
Agenda Item Type:
Non-Action Item
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6) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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6)c. Achievement and Integration Plan and Budget Presentation
Agenda Item Type:
Information Item
Attachments:
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7) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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7)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
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7)a.1. Personnel Items
Agenda Item Type:
Consent Item
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7)a.1.a. Approval of List A personnel matters (2023-03-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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7)a.1.b. Approval of List B personnel matters (2023-03-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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7)a.2. Contracts
Agenda Item Type:
Consent Item
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7)a.2.a. Authorization to contract with Carahsoft
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to negotiate and execute a contract with Carahsoft for Advanced Endpoint Protection, Next Generation Antivirus and 24x7 Monitoring, for a term of 3/14/23 to 6/30/24, for an amount not to exceed $1,500,000.00.
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7)a.2.b. Authorization to contract with Change Equals Opportunity (CEO)
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute a contract with Change Equals Opportunity (CEO) for outreach services at Edison, North, and Henry high schools, for a term of 03/14/2023 to 06/15/2024, for an amount not to exceed $705,000.00.
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7)a.2.c. Amendment to contract 4400001178 with the City of Minneapolis Health Department
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute an amendment to contract 4400001178 with the City of Minneapolis Health Department to increase the contract amount by $90,000 for the term of 03/14/2023 to 06/30/2024. The cumulative contract amount with the amendment is $270,000.
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7)a.2.d. Contract with Construction Results Corp (2023-13983)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Construction Results Corp for furnishing all labor, materials, equipment, and incidentals to complete all work for Burroughs Community School renovations project, for a term of 3/14/2023 to 8/31/2024, for an amount not to exceed $1,624,865.00.
Attachments:
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7)a.2.e. Amendment to contract 2023-13980 with Great Lake Transportation
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13980 with Great Lake Transportation to increase the contract amount by $500,000, for a term of 3/14/2023 to 6/30/2023. The cumulative contract amount with the amendment is $1,000,000.00.
Attachments:
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7)a.2.f. Contract with NAC Mechanical & Electrical (2023-13979)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with NAC Mechanical & Electrical for upgrades to lighting per project bid documents, and replace existing Watt Stopper lighting controls with N-Light controls per project bid documents, for a term of 3/14/2023 to 1/31/2025, for an amount not to exceed $897,600.00.
Attachments:
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7)a.2.g. Authorization to contract with Now Micro
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to negotiate and execute a contract with Now Micro for the purchase of Chromeboxes, iPad cases, and Chromebox cases for a term of 3/14/23 to 6/30/23 for an amount not to exceed $897,430.00.
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7)a.2.h. Contract with Peterson Companies Inc (2023-13954)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Peterson Companies Inc for furnishing all labor, materials, equipment, and incidentals to complete all work for FY23 Washburn High School Turf Field and Running Track Replacement project, for a term of 3/14/2023 to 8/30/2024, for an amount not to exceed $1,128,915.70.
Attachments:
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7)a.2.i. Authorization to contract with Red Canary
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to negotiate and execute a contract with Red Canary for Managed Detection and Response Services, for a term of 3/14/23 to 6/30/24 for an amount not to exceed $800,000.00.
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7)a.2.j. Authorization to contract with T.O.U.C.H.
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute a contract with T.O.U.C.H. for outreach services at South High School, for a term of 03/14/2023 to 06/15/2024, for an amount not to exceed $110,000.00.
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7)a.2.k. Amendment to contract 2023-13969 with United Transportation Services LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13969 with United Transportation Services LLC to increase the contract amount by $300,000.00, for a term of 3/14/2023 to 6/30/2023. The cumulative contract amount with the amendment is $1,000,000.00.
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7)a.3. Reports
Agenda Item Type:
Consent Item
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7)a.3.a. Receive and file radon testing report summary (2023-0020)
Agenda Item Type:
Consent Item
Description:
Item Title Radon Testing Reports (SY 22/23) Responsible Division Finance and Operations Item File Number 2023-0020 Background Minnesota statute 123B.571 encourages radon testing in school buildings serving students in kindergarten through grade 12. Environmental Health and Safety initiated the testing of rooms for radon in 2017. Radon testing has been completed for all schools and the reports have been submitted to the Minnesota Department of Health. Radon testing reports are available for review by the public on the MPS website at: https://facilities.mpls.k12.mn.us/radon_testing. Summary During the 2022/2023 school year, MPS tested 14 school buildings (Bryn Mawr, Cityview, Emerson, Hmong International Academy, Jenny Lind, Lucy Laney, Lyndale, Northstar/Mona Moede, Pillsbury, Pratt, River Bend, Seward, Webster & Windom). Bryn Mawr had two office spaces and Pratt had one office space that were found to be above the 4.0 pCi/L EPA standard. Ventilation was added/upgraded in the spaces and post-mitigation testing confirmed the areas are below 4.0 pCi/L. Radon levels at all other locations were below the 4.0 pCi/L standard. Radon testing will continue at schools on a 5-year cycle. Each school will be tested every 5 years on a rotating schedule as provided in the Radon Safety Management Plan. |
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7)a.4. Agreements
Agenda Item Type:
Consent Item
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7)a.4.a. Authorizing a lease agreement with Fabric Minneapolis Church (2023-0021)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance and Operations to execute a lease agreement with Fabric Minneapolis Church
Background
Fabric Minneapolis Church, formerly known as Jacob Wells, has been a tenant at Field since 2011. Fabric Minneapolis Church would like to amend their use schedule and monthly rate as they made some recent changes to their programs offered.
Attachments:
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7)a.4.b. Authorizing a lease agreement with Fraser (2023-0022)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance and Operations to execute a lease agreement with Fraser for space at Hall STEM Academy
Background
Fraser Health Care offers morning and afternoon day treatment programs for students at Hall Stem Academy. Fraser has been at Hall since July 2022 with no formal lease agreement in place. MPS and Fraser will continue their partnership with a lease agreement in place.
Attachments:
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7)b. Approving the 2023-2026 Achievement and Integration Plan and Budget (2023-0019)
Agenda Item Type:
Action Item
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7)c. Revision of Policy 5182: Dropping From Enrollment (2023-0015)
Agenda Item Type:
Action Item
Description:
File Number 2023-0015
Item Title
Revision of Policy 5182: Dropping From Enrollment
Responsible Division/Department
Student Support Services Background
State law (MS 126C.05, Subd. 8) requires school districts to drop students from the roll and classify them as withdrawn if they miss 15 consecutive days of school. EDIA Analysis
An EDIA review process is required for this policy and the documentation is attached. Timeline
Committee Action: 1/24/2024 First Reading: 2/14/2023 Board Vote: 3/14/2023 |
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7)d. Resolution establishing an advisory committee on the board student representative program (2023-0017)
Agenda Item Type:
Action Item
Description:
File Number 2023-0017
Item Title
Resolution establishing an advisory committee on the board student representative program
Background
Board resolution 2022-0003 directed the board’s policy committee to develop and propose an advisory committee to review the board student representative program and make any recommendations for changes. The policy committee has forwarded resolution 2023-0017 to the full board with the committee's recommendation. Timeline
Committee Action: 2/28/2023 Board Vote: 3/14/2023
Attachments:
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8) New Business
Description:
Action or informational items from Board Directors
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9) Reports from Board of Education Directors
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10) Adjournment
Agenda Item Type:
Procedural Item
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