Thursday, April 27, 2023 Immediately Following the Special Meeting - Board of Education Regular Meeting
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I. Call to Order
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II. Roll Call
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III. Reorganization of the Board
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III.A. Oath of Office
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III.B. Elect President of the Board of Education **
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III.C. Elect Vice-President of the Board of Education **
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III.D. Elect Secretary of the Board of Education **
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III.E. Appoint Treasurer to the Board of Education **
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III.F. Establish day, time, and location of the Board of Education **
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III.G. Committee Appointments
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IV. Consent Agenda **
Description:
Minutes of regular meeting held March 16, 2023
April Bills Payable March Treasurer's Report Destruction of closed meeting audio recording from October 21, 2023 Quarterly list of authorized depositories, investment managers, dealers and brokers |
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V. Superintendent’s Report – Recognition and Informational Items
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V.A. April Student of the Month
Description:
Raquel Babani will be in attendance so that we may recognize her accomplishments in being selected April Student of the Month.
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V.B. Student Services Data
Description:
Mr. Jeremy Schmidt, Principal, and Mr. Ryan Geist, Assistant Principal for Student Services will be in attendance to provide an update regarding the Student Services Department, including our positive behavioral program, therapeutic services, and updated trend data, which continues to show the need for student support and intervention has been increasing steadily over the past several years. They will also discuss suicide prevention efforts, risk assessments, counseling services, and interventions/supports provided to students.
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V.C. Distinguished Bulldog Recognition
Description:
Illinois’ accountability system includes a College and Career Readiness Indicator as one of multiple measures of how well a high school is serving its students. Illinois has the goal of 90% or more of students graduating from high school college and career ready, based on the identified indicators, by 2032. The percentage of our students meeting this requirement accounts for 6.25% of our overall accountability score as reported in the School Report Card.
To support and enhance the development of college and career ready students, we have developed a recognition system for students achieving the "readiness" standard. The Distinguished Bulldog recognition will begin this school year, starting with this year’s Honors Night program. Distinguished Bulldogs will have achieved the following:
We are excited to begin recognizing students who have achieved this level of distinction. Additional details on the indicators have been provided. |
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V.D. School Board Policy Modifications – First Reading
Description:
I am recommending changes to the following School Board Policies based on direction from the Illinois Association of School Boards and legal counsel:
Section 200 School Board 2:110 Qualifications, Term, and Duties of Board Officers Section 400 Operational Services 4:60 Purchases and Contracts Section 500 Personnel 5:125 Personal Technology and Social Media; Usage and Conduct 5:150 Personnel Records 5:260 Student Teachers 5:30 Hiring Process and Criteria 5:90 Abused and Neglected Child Reporting Section 600 Instruction 6:135 Accelerated Placement Program 6:230 Library Media Program The PRESS Update Memo is included to provide supporting information for all other proposed changes. These policies are presented as a first reading only this evening. They will be presented for a second reading and potential action at the May meeting. |
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V.E. Coffee Shop Planning
Description:
Efforts to have a coffee bar in place for the start of the 2023/24 school year continue. This week, administrators and a group of students visited Huntley High School to tour their coffee shop, learn more about the coffee shop operation, and sample many of their products. We are very excited to continue planning the coffee shop and also look forward to the employment opportunities this will provide for our Transition students.
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V.F. Graduation
Description:
We are looking forward to our graduation ceremony on Sunday, May 21st, in the Fieldhouse. The ceremony will begin promptly at 2:00 P.M. All Board of Education members are welcomed and encouraged to attend this celebratory event! Please let me know at your earliest convenience if you are able to attend, so seating and diploma distribution arrangements may be made.
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V.G. Student Representative to the Board of Education
Description:
I am pleased to announce that junior student Julia Podgorski has been selected to serve as the Student Representative to the Board of Education for the 2023/24 school year. We look forward to Julia being an active member of the Board, sharing the perspective of our student body on matters before the Board, and continuing two-way communication between students and the Board of Education. Julia will join us for the May and June meetings to shadow Nicole. Welcome Julia!
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V.H. Principal’s Report
Description:
Mr. Schmidt will give his monthly Principal’s Report.
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V.I. Student Representative’s Report
Description:
Nicole Kaminski will provide her monthly report.
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VI. Public Comment
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VII. Superintendent’s Report – Action Items REVISED
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VII.A. Threat Assessment Protocol **
Description:
School threat assessment is a proactive and flexible violence prevention practice that is used when an individual threatens to commit a violent act or engages in threatening behavior. Threat assessment includes the identification, assessment, and management of threats with the goal of resolving conflicts or problems before they escalate into violence. Our school threat assessment model, developed by Dr. Dewey Cornell, allows school-based teams to follow a decision-tree process to resolve less serious, transient threats quickly while focusing greater attention on more serious, substantive threats. School Board Policy requires approval of our Threat Assessment Protocol and Threat Assessment Team. Recommend approval as presented.
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VII.B. Future Business Leaders of America National Competition (FBLA) **
Description:
We are proud to report that twelve students qualified for the National FBLA Competition and National Leadership Conference. The competition will take place in Atlanta, Georgia from June 27th to June 30th. The sponsor, an additional chaperone, and the twelve students will fly into Atlanta and take an airport shuttle to and from the hotel. When students qualify for extracurricular or co-curricular national competitions, the District has paid the sponsor and chaperone costs and traditionally contributed half of the student costs to attend. The estimated Board paid costs for the competition will be $11,520.86. Recommend approval of the FBLA costs as presented.
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VII.C. Overnight Travel **
Description:
Three Journalism students performed well at a virtual Sectional event on April 1st and qualified for the State competition on Friday, April 21st. Three students and their teacher are requesting to travel to Bloomington-Normal for the competition from April 20-21. The District would cover the cost of the trip, which is $737.20.
The Dance Team is requesting to travel to the Dance Team Unity Camp in Bloomington from June 26-28. Three coaches will travel with approximately 30 student-athletes. Student-athletes will be responsible for their own costs and the cost for coaches will be paid with activity funds. The Wrestling Team is requesting to travel to the Wartburg Wrestling Team Camp in Waverly, Iowa from June 14-17. Five coaches will travel with approximately 20-30 student-athletes. Student-athletes will be responsible for their own costs and the cost for coaches will be paid with activity funds. Recommend approval of the overnight travel requests as presented. |
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VII.D. Personnel **
Description:
Recommend the employment of the following individuals:
Recommend accepting the resignation letter from the following:
Notification of FMLA request from the following:
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VIII. Business Affairs
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VIII.A. 2022/23 Tentative Amended Budget **
Description:
Attached is the 2022/23 tentative amended budget for your review. Changes have been made to accommodate increases in Title I, II and IV grants, increase in costs on special education tuition and transportation. Per statute, the amended budget must be on display for 30 days. It will be on the June agenda for hearing and approval. Recommend placing the tentative amended 2022/23 budget on display for the statutory 30 days.
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VIII.B. 2023/24 Budget
Description:
2023/2024 Budget is under construction. Negotiations with teachers are still ongoing. Additionally, we should have renewal rates for health insurance next month. Based on the unknowns, and that there is not 30 days between the May and June meeting, I plan to bring the tentative budget to you in June for display, with hearing and request for approval occurring in July.
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VIII.C. Tax Cap Adjustment
Description:
The state multiplier from the Illinois Department of Revenue is 1.00 for tax year 2022. This equalizer is then applied to our equalized assessed value (EAV) resulting in a total EAV of $1,078,742,086. This is an increase of $90,127,906 from 2021. The EAV increased 9.12% from last year. As a result, the tax rate is 2.263175. The consumer price index for this tax cycle was over 7%, so it was capped at 5%. Approximately, $267,882 had to be cut to comply with the tax cap limitation. A copy of the detailed cap adjustments is attached, as well as a comparison of Grant High School’s tax rate to other high school districts in Lake County.
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VIII.D. Architectural Facility Vision/Master Plan Engineering Services Campus MEPFP Assessment **
Description:
Last summer and fall, we requested proposals for architectural services. The Board selected Wight & Company as the architect of record. When we met with them, we expressed a list of priority projects to be started. At the top of the list was the Facility Master Plan. This plan will look at all of the district’s mechanical, electrical, plumbing and fire protection systems. The physical condition plan findings will be categorized in a rating system. The rating system will reflect the level of priority, condition, and life expectancy. The district will utilize the rating system and spreadsheet to prioritize projects to maintain the building. Additionally, the plan will include architectural vision/master plan as well. Wight has proposed a total fee of $40,000 for this work. Recommend approval of the Architectural Facility Vision/Master Plan Engineering Services Campus MEPFP Assessment Contract as proposed.
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VIII.E. Wight & Company Project Authorization Exhibit – Weight Room Expansion **
Description:
A second priority for Wight & Company, which we expressed when we met with them, is to modify the district’s weight room to accommodate the increasing enrollment in Intro to Strength and Conditioning and Advanced Strength and Conditioning. Enrollment in these classes have more than doubled in the last five years. The current room is not large enough to accommodate the equipment needed to execute the course, nor the numbers of students that are enrolled. The attached authorization exhibit is for Wight to begin work on schematic designs to improve this space. The authorization is on an hourly basis that will roll into the overall fee for the project. Once schematic designs are ready, Site and Facility will meet to review and make a recommendation to the Board. Recommend approval of the Project Authorization Exhibit - Weight Room Expansion with Wight & Company as presented.
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IX. Other Business
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IX.A. FOIA
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X. Closed Session
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X.A. The appointment, employment, compensation, discipline, performance or dismissal of specific employees. 5 ILCS 120/2(c)(1) **
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X.B. Other matters relating to individual students 5 ILCS 120/2 (c)(10) **
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X.C. Student disciplinary cases 5 ILCS 120/2 (c)(9) **
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X.D. Collective negotiating matters between the public body and its employees or their representatives. 5 ILCS 120/2 (c)(2)
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XI. Action items from closed session discussion
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XI.A. Potential Board action regarding personnel **
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XI.B. Potential Board action regarding individual student matters **
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XI.C. Potential Board action regarding student disciplinary matters **
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XII. Adjourn
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