March 23, 2026 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or designee will call the roll of members.
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C. Student Led Pledge of Allegiance
Description:
Students from Smithville Elementary who have received the most Tiger Tokens for the month will lead the group in the pledge. Those students are:
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D. Board Recognitions
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D.1. Staff Recognition - Tiger Award
Description:
The TIGER award is a quarterly recognition program for staff who go above and beyond and demonstrate service to others. Tiger Award Recipients for this quarter include:
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D.2. Community Recognition - Mr. Richard Lowery
Description:
The District would like to recognize Mr. Lowery for the countless hours of service, dedicated effort, and significant impact that he makes on the students and staff of Smithville ISD.
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D.3. Outstanding Students for the Nine Weeks
Description:
Each nine-weeks the middle school and high school faculties select an outstanding student from their respective campus. Students are rated on criteria including grades, honesty, enthusiasm, cooperation with teachers and their peers, class participation and leadership.
The outstanding students for the third nine-weeks from SHS are Rosalyn Martinez and Rafael Castelan Jaimes, both twelfth graders. Rosalyn is the daughter of Samuel and Brandee Martinez and Rafael is the son of Celestina Jaimes. The outstanding students for the third nine-weeks from SJHS are Rose Martinez and Harrison James Sebert-Lan, both sixth graders. Rose is the daughter of Adriana Martinez and Harrison is the son of Maria Sebert. |
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D.4. Smithville Elementary Tiger of the Month
Description:
Smithville Elementary School is excited to celebrate outstanding students with the "Tiger of the Month" recognition. Elementary staff nominate students who exhibit characteristics such as kindness, strong character, and helpfulness. Each month, one exceptional student is honored by the campus, recognized at the school board meeting, and will receive a special yard sign to proudly display at home.
The Tiger of the Month is Evelyn Johnson, 2nd grader in Ms. Halter's class. |
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D.5. SkillsUSA - Plumbing
Description:
Students Jose Soto and Hunter Scoggins were named co-champions at the SkillsUSA District 10 competition in the plumbing category and will advance to state competition. They are joined by sponsor, Ryan Moerbe.
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D.6. Destination Imagination
Description:
The SISD Third Grade Destination Imagination Team, "The Musketeers", recently earned first place and are advancing to the state competition. Their sponsor is Jackie Tucker.
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E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom. Those signing have given a brief indication of the topics to be addressed. Comments to the Board of Trustees under this provision will be in accordance with SISD Board Policy BED (LEGAL & LOCAL) and Board Operating Procedures.
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F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attachments:
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F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
Attachments:
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F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
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F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
Attachments:
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F.7. Financial Report
Description:
The business manager, Stacy Tiner, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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G. Information Items
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G.1. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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G.2. Receive an Update from the District’s Financial Advisor
Description:
Chris Allen, the District's Financial Advisor with RBC, will discuss SISD's current debt service outlook, as well as a possible refunding of a portion of the remaining debt from the 2017 series bond.
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G.3. Consideration and Discussion Regarding Budget Development for Fiscal Year 2027
Description:
SISD Business Manager, Mrs. Stacy Tiner, will provide an update on the current budget, as well as discuss proposed priorities, processes and a timeline for the development of the 2026-27 budget.
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G.4. Strategic Plan Update: Priority 3 - Stakeholder Satisfaction and Engagement
Description:
An update on Priority 3 of the SISD Strategic Plan will be provided, including parent and family engagement, community partnerships, and consistent communication.
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G.5. Receive an Update on the SISD Gifted & Talented Program
Description:
Assistant Superintendent, Dr. Bethany Logan, will provide an overview and update on the SISD GT Program, including the identification and qualification process, services, and supports for Gifted and Talented students.
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G.6. Tentative Future Agenda Items
Description:
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H. Action Items
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H.1. Personnel
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H.1.a. Approval of New Contractual Personnel
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H.1.b. Approval of Contract Extensions for 2026-27
Description:
In accordance with Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all contractual personnel. It is recommended that the Board approve renewal of contractual personnel as recommended.
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H.2. Consider Approval for the Award of an RFP for Contracted Custodial Services
Description:
A Request for Proposal (RFP) for custodial services was recently conducted, where responses were solicited beginning on February 4, 2026 and proposals were due on March 3, 2026. The committee evaluated the responses using a scoring matrix and will present its recommendation for the custodial services contract.
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H.3. Approve a Purchase in Excess of $50,000 for Two White Fleet Vehicles for Extracurricular and Co-Curricular Activities
Description:
In accordance with Board Policy CH(LOCAL), any single, budgeted purchase of goods or services that costs $50,000 or more, regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may take place. Two aging white fleet vehicles are being recommended for replacement, including a 2014 Suburban and 2013 8-passenger van. The purchase of a 12 Passenger Van and Suburban for extracurricular and co-curricular activities would help ensure that our students and staff have safe and reliable transportation to competitions and events, and increase the capacity of those traveling by van. This purchase will be made using general funds via the Buyboard purchasing co-operative.
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H.4. Consider Approval for the Award of HVAC RFP #63629
Description:
A Request for Proposal (RFP) for HVAC replacements was recently conducted, where responses were solicited using BuyBoard beginning on February 6, 2026, and proposals were due on March 4, 2026. One bid was received from Rabroker in the amount of $539,353 for the replacement of nine HVAC systems including:
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H.5. Approval of Budget Amendments
Description:
Proposed budget amendments address approvals for the purchase of white fleet vehicles and HVAC Replacements.
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H.6. Approve the Annual Certification of Instructional Materials
Description:
The Board will consider approval of the Annual Certification of Instructional Materials as required by the Texas Education Agency (TEA). This certification confirms that Smithville ISD has reviewed and adopted instructional materials that meet state standards and are free from factual errors, ensuring all students have access to high-quality, TEA-compliant resources in support of the district's educational programs. |
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H.7. Renewal of a Memorandum of Understanding with the University of Texas System for Continued Student Access to T-CHATT Services
Description:
T-CHATT (Texas Child Health Access Through Telemedicine) provides pediatric and adolescent behavioral health services via telehealth for Smithville ISD students whose parents choose to opt into services provided by The University of Texas at Austin on behalf of Dell Medical School. |
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H.8. Approve a Memorandum of Understanding with Ascension Seton Hospital
Description:
This Master Affiliation Agreement is a formal partnership between Ascension Seton (along with its affiliated entities across multiple Central Texas hospital campuses) and Smithville ISD, designed to provide Health Science students in the practicum phase of their Work Based Learning pathway with hands-on clinical educational experiences at Ascension Seton facilities. Under the agreement, Ascension Seton provides the premises, personnel, and resources necessary for students to gain real-world healthcare experience, while Smithville ISD takes on responsibilities such as ensuring students have completed prerequisite coursework, maintaining liability insurance, and ensuring compliance with Facility rules, HIPAA, and all applicable laws. Both parties designate liaisons to coordinate and annually review each program, with students remaining under direct supervision at all times and explicitly not considered employees or agents of Ascension Seton.
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H.9. Consideration, Discussion and Possible Action Regarding the Date of the June 2026 Regular Board Meeting
Description:
With prior action, the Board set the date of the June 2026 meeting for Monday, June 15. Due to a conflict in schedules, the Board will consider action on a possible change of date for this meeting.
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I. Closed Session
Description:
Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. Decisions may be made as a result of executive session.
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I.1. Pursuant to Texas Government Code Section 551.071, Consultation with an Attorney Regarding Legal Matters Related to Construction Issues at Smithville Junior High School |
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J. Open Session
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J.1. Possible Action Regarding Matters Discussed in Executive Session. |
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K. Adjourn
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