December 15, 2025 at 6:00 PM - Regular Meeting
| Agenda |
|---|
|
A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
|
|
B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
|
|
C. Student Led Pledge of Allegiance
Description:
Students from Smithville Elementary who have received the most Tiger Tokens for the month will lead the group in the pledge. Those students are:
|
|
D. Board Recognitions
|
|
D.1. Student Recognitions
|
|
D.1.a. Smithville Elementary Tiger of the Month
Description:
Smithville Elementary School is excited to celebrate outstanding students by introducing the "Tiger of the Month" recognition. Elementary staff will nominate students who exhibit characteristics such as kindness, strong character, and helpfulness. Each month, one exceptional student will be honored by the campus, recognized at the school board meeting, and will receive a special yard sign to proudly display at home.
The Tiger of the Month for December is Kohl Cooper, a fourth grade student in Mrs. Rogers' class. |
|
D.1.b. Area Advancing FFA LDE Competitors
Description:
Area Advancing FFA LDE Competitors:
|
|
D.1.c. FFA Blue & Gold Bash
Description:
FFA Blue & Gold Bash - Approximately $15,000 raised for Smithville FFA
|
|
D.1.d. Academic All-State
Description:
The Texas High School Coaches Association Academic All-State Teams recognize senior high school athletes, trainers and managers who excel in the following categories: GPA, class rank and ACT/SAT score. SISD is proud to recognize the following students for achieving this prestigious honor.
|
|
D.1.e. Area Advancing Jazz Band
Description:
|
|
D.2. Staff Recognition
|
|
D.3. Community Partner Recognition
Description:
Bastrop County Cares
|
|
E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
|
F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
|
|
F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
The minutes from the November 17, 2025 regular meeting are included in the board packet.
Attachments:
()
|
|
F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
Attachments:
()
|
|
F.3. Investment Report
Description:
In order to meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
()
|
|
F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
()
|
|
F.5. Earned vs. TEA Payments
Description:
The Board receives a monthly status report of earned state aid in relation to the budget.
Attachments:
()
|
|
F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
|
|
F.7. Financial Report
Description:
The business manager, Stacy Tiner, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
Attachments:
()
|
|
F.8. Amendment to the 2025-26 Compensation Plan
Description:
Amendments proposed include:
Attachments:
()
|
|
F.9. Update the First National Bank Safety Deposit Box Authorization
Description:
Due to the retirement of the Secretary for the Superintendent, Denise Behrens will be removed as a signer on the safe deposit box at First National Bank of Bastrop. Signers on the safe deposit box at First National Bank of Bastrop will be Grant Gutierrez, Board President, Josh Magden, Board Secretary, Dr. Molley Ealy, Superintendent, and Stacy Tiner, Business Manager. |
|
G. Information Items
|
|
G.1. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
|
|
G.2. Smithville ISD Strategic Plan Update: Priority 4 - Financial and Operational Systems
Description:
Dr. Logan, Assistant Superintendent, will give a regular progress report/update on the Smithville ISD Strategic Plan. This month's update will focus on Priority 4 of the SISD Strategic Plan.
|
|
G.3. Update on the 2026-2027 Instructional Calendar Development Process
Description:
An update regarding development of the 2026-2027 instructional calendar will be presented.
|
|
G.4. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
Description:
Board Policy BJCD [Legal] requires the Board to annually evaluate the Superintendent. One part of the appraisal process involves the superintendent completing and providing to Board members a self-evaluation. After the superintendent completes her self-evaluation, and prior to the regular January meeting, Board members will individually complete an evaluation form on the Superintendent and submit it to the Board President who will compile a consensus evaluation of the Superintendent. The formal evaluation of the Superintendent will be given to the Superintendent at the January board meeting in closed session. The Board will then return to open session and act upon the contract of the Superintendent.
The Superintendent will deliver her self-evaluation to the Board of Trustees. Materials for evaluation of the Superintendent will be distributed to the Board and a deadline set for return of the completed form to the Board President. |
|
G.5. Tentative January Agenda Items
Description:
Tentative items for the January agenda are:
|
|
H. Action Items
|
|
I. Approval of TASB Policy Update 126
Description:
The District must update and maintain its policies with the most recent legislation and educational regulation changes. The Board of Trustees had its first reading of TASB Policy Update 126 at its regular meeting in November. Update 126 includes 28 local policies, which are almost exclusively in response to new legislation. The update includes changes to the following local board policies:
Attachments:
()
|
|
J. Approval of the 2024-2025 Financial Audit
Description:
As required by the Texas Education Agency, an annual audit of financial information is conducted annualy to assure that all legal requirements are being met, and sound fiscal responsibility is maintained. The audit was conducted by Armstrong, Vaughn and Assoc, P.C. Kim Roach, Principal with Armstrong, presented the audit results at the November 19, 2025 Board Meeting.
Attachments:
()
|
|
K. Approval of Library Materials Acquisition
Description:
In accordance with Senate Bill 13, SISD provided public notice of Library Materials that the District proposes to acquire, and a 30-day public review period from October 27, 2025, through December 14, 2025. During this time, community members were invited to review the library materials proposed for inclusion as library materials.
Attachments:
()
|
|
L. Approval of a Resolution Related to the School Health Advisory Council
Description:
Section 28.004(e-1)(1) of the Texas Education Code requires the Board of Trustees to adopt a resolution convening the local school health advisory council (SHAC) for the purpose of making recommendations regarding curriculum materials for the school District's human sexuality instruction. The proposed resolution defines expectations for the SHAC to convene and develop recommendations in accordance with state law, and present any recommendations to the Board in a public meeting by June 2026. In accordance with HB 1525, parents must provide written consent prior to any provision of instruction in a human sexuality curriculum.
Attachments:
()
|
|
M. Approval of a Memorandum of Understanding (MOU) with the Smithville Education Foundation
Description:
As part of the Smithville Education Foundation’s work to enhance their organization in support of SISD, it is recommended that a Memorandum of Understanding (MOU) be established with SISD to clearly define the relationship and delineate roles and responsibilities.
Attachments:
()
|
|
N. Personnel
|
|
O. Closed Session
|
|
O.1. Deliberations Regarding Security Audits, including a report of intruder detection audit findings, in Accordance with Section 551.076 of the Texas Government Code
|
|
O.2. Personnel Matters: Deliberation Regarding the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee in Accordance with Section 551.074 of the Texas Government Code
|
|
P. Open Session
|
|
Q. Adjournment
|
