June 16, 2025 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Pledge of Allegiance
Description:
The group will recite the Pledge of Allegiance
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D. Public Hearing - ESSA and Perkins Grants
Description:
Dr. Bethany Logan, Assistant Superintendent, will conduct a public hearing on ESSA and Perkins Grant to comply with grant requirements.
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E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
The minutes from the May 19, 2025 regular meeting are attached.
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F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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F.7. Financial Report
Description:
The business manager, Stacy Tiner, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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G. Information Items
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G.1. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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G.2. School Health Advisory Committee (SHAC) Report
Description:
As per Texas Education Code, Chapter 28, at least annually, the local school health advisory council (SHAC) shall submit a report to the board of trustees. Dr. Bethany Logan, Assistant Superintendent, will highlight activities from the 2024-2025 school year.
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G.3. Update on the 89th Legislative Session
Description:
Dr. Perry will update the Board on pertinent results of the 89th Legislative Session.
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G.4. 2025-2026 District Budget and Compensation Plan Development
Description:
The school district staff is currently in the process of developing the proposed budget for the 2025-2026 school year. The process began in March with budget planning at the campus level. The Board must adopt the final budget on or before August 31, 2025 in accordance with legal requirements.
Budget hearings were conducted with each campus principal and each department director. Stacy Tiner, Business Manager, will present the first draft of the 2025-2026 budget to the Board.
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G.5. Smithville ISD Strategic Plan 2023-2027 Update: School Safety
Description:
Dr. Logan, Assistant Superintendent, will give a regular progress report/update on the Smithville I.S.D. Strategic Plan. This month, she will specifically report on school safety.
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G.6. Board Self-Evaluation
Description:
The Board conducts a self-assessment once a year to accomplish the following:
1. Assess governance team effectiveness 2. Review roles and responsibilities in the decision- making process 3. Identify the continuing education needs of the governance team and team members 4. Initiate dialogue among team members to enhance communications 5. Establish goals for the governance team The Board is using a survey instrument and process recommended and developed by the Texas Association of School Boards. The instrument is organized according to the Framework for School Board Development. The question arises "Can this be done in executive session since some of the discussion might be about a particular member of the governance team?" TASB Legal has been consulted regarding this question, and the response from them was that it had to be conducted in open session. The only exception would be if the discussion needed to address directly the conduct of board member X. Then according to TASB that discussion could occur in closed session. |
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G.7. Tentative July Agenda Items
Description:
Tentative items to be included on the July agenda:
a. 2025-2026 Budget and Compensation Plan b. Child Nutrition Services c. Board Operating Procedures d. Required Board Trainings e. Review of TASB Facilities Study f. Call for Public Hearing on Proposed Budget and Tax Rate g. Student Code of Conduct for 2025-2026 h. T-TESS Appraisers for 2025-2026 |
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H. Action Items
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H.1. Approval of Instructional Materials for Health and Wellness
Description:
Included in the board packet is a list of recommendations for curricula from the School Health and Wellness Committee. Dr. Bethany Logan will present this to the Board and answer any questions they may have,
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H.2. Purchase of Replacement Desks for Smithville High School
Description:
The purpose of this agenda item is to authorize expenditure for the purchase of 240 replacement desks at Smithville High School, an amount not to exceed $75,000 from the general fund.
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H.3. Schedule Board Meeting Dates for 2025-2026
Description:
The Smithville I.S.D. Board of Trustees traditionally meets on the third Monday of each month. There are several months throughout the year that those regular meeting dates conflict with school holidays, etc. At this time, we would like to suggest the following dates for regular board meetings during the 2025-2026 school year:
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