May 15, 2023 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Student Led Pledge of Allegiance
Description:
Students representing the House System at Smithville Elementary will lead the group virtually in the Pledge of Allegiance. Those students are:
1st Grade Weston Dominy Dutchess Montgomery Miguel Vega 2nd Grade Riley Navarro Case Williams Nina Guillory Whitehead 3rd Grade Kimberly Carrillo Landree Sanchez Olive Wells 4th Grade Travon Hutchison Edith Guindon Clayton Milam 5th Grade Jettson Hancock Logan Robertson Sariah Estrada |
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D. Administer Statement of Officer to Elected Trustees
Description:
Article XVI, section 1 of the Texas Constitution requires all elected or appointed state and local officers to take the official oath of office and to subscribe to the anti-bribery statement (Form 2201-Statement of Officer) before entering upon the duties of their office. Local officers must retain the signed statement with the official records of the office.
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E. Oath of Office for Newly Elected or Re-Elected Board Members
Description:
"Before entering upon the duties of the office of Board of Trustee, the Trustee shall take the oath or affirmation of office and shall file it with the President of the Board." Education Code 11.061; Tex. Const. Art. XVI, Sec. 1
At the regular meeting of the Board of Trustees in January the Board called for its regular election to be held on May 6, 2023. There being no opposition for the incumbents, the Board canceled its election at the regular meeting in February. In accordance with the election code, the returning Board members Chris Hinnant, Place 1 and Grant Gutierrez, Place 2, will be sworn in at the next regular meeting following the regular election date, which is May 15, 2023. Denise Behrens, acting in her capacity as a public notary, will administer the oath of office for the newly elected School Board Trustees. |
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F. Reorganization of the Board of Trustees
Description:
Board policies BDAA [Legal] and BDAA [Local] specify that the Board will elect a president, vice-president, and secretary at the first meeting after each election and qualification of Trustees.
Board Operating Procedures adopted by the Board in June of 2022 specify the criteria for Board officers and the process for selecting Board officers. Any member of the Board may nominate a trustee member for an officer position. No Board member can hold an officer position without one-year minimum Board experience. Board officers shall be elected by plurality vote of the members present and voting. Board officers shall serve for a term of one year or until a successor is elected. Officers may succeed themselves in office. However, an officer will be limited to two consecutive terms in any position. For information purposes: Grant Gutierrez - elected as President in May 2022, has served two terms. Chris Hinnant - elected as Vice-President in May 2022, has served one term. Candice Parsons, elected as Secretary in May 2022, has served one term. |
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G. Board Recognitions
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G.1. Recognition of Student Achievements
Description:
Once again, our hats are off to the outstanding achievements of the students at Smithville I.S.D., as well as their instructors.
We would like to recognize the following Smithville ISD State Level Competition Accomplishments: SkillsUSA Wow! Smithville ISD has very talented students and dedicated staff!! We are proud of all of our students and the recognition they have earned for Smithville schools, and are pleased to take this opportunity to recognize them. |
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G.2. Recognition of Outstanding Students for the Fourth Nine-Weeks
Description:
Each nine-weeks the middle school and high school faculties select an outstanding student from their respective campus. Students are rated on a scale of 1 to 10 on such criteria as grades, honesty, enthusiasm, cooperation with teachers and their peers, class participation and leadership.
Emeline Gutierrez, a seventh grader and Michael Campos, an eighth grader, have been selected as the outstanding students for the fourth nine-weeks from Smithville Junior High. Emeline is the daughter of Grant and Krystel Gutierrez, and Michael is the son of Michael and Hanna Campos. Two students have been selected as outstanding students from Smithville High School for the fourth nine-weeks. They are Joanna Ngim, a junior, and Moksh Patel, a senior. Joann is the daughter of Sreypovoun Ngim and San Kim. Moksh is the son of Kamlesh and Gayatriben Patel. Our congratulations to all of these students! |
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G.3. Character Education Speakers
Description:
Student guest speakers will be present at each board meeting to read a short essay on the Character Trait of the Month.
This month the board will hear from Zoey Kahanek, a first grader in Mrs. Ellis' class and Ella Doane, a fourth grader in Ms. Barlow's class. They will read their essays on the character trait Perseverance. |
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G.4. Tiger Award Recipient Recognition
Description:
Tiger Award recipients are nominated by peers. Each campus and department will nominate a representative. Final nominations will be voted on by a select committee. Each campus and department will have an award winner that will be recognized at the board meeting every 9-weeks.
Tiger Award winners: Brown Primary - Ashley Ladewig (Paraprofessional) Smithville Elementary - Sandra Kadlecek (Paraprofessional) DAEP - Allison Dredla, Amanda Adams, Noe McCarthy (Teachers) |
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H. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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I. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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I.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached to this agenda are the minutes from the April 17, 2023 board meeting.
Attachments:
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I.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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I.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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I.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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I.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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I.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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J. Information Items
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J.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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J.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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J.3. SISD Instructional/Curriculum Program Highlight
Description:
The Board will be presented with curriculum and program area highlights on a regular basis. The purpose of each presentation is to keep the Board informed of the academic progress within the district and on campuses.
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J.4. After-School (ACE) Program Report
Description:
Ashley Gartman, administrator for the After-School Program, will be present at the meeting to share activities from the 2022-2023 school year.
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J.5. Graduation Ceremony Procedures
Description:
High School Graduation will be held on Friday, May 26, 2023 at 8:00 p.m. at Tiger Stadium in Smithville, Texas. The Board is invited as a group to participate in the ceremony. Mr. Tucker Copeland, high school principal, will be present at the board meeting to go over the events of graduation night.
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J.6. Tentative June Agenda Items
Description:
Tentative items to be included on the June regular agenda:
a. Financial Report b. Superintendent’s Report c. First Draft of the 2023-2024 District Budget d. Technology Report e. Safety and Security Report f. Schedule Board Meeting Dates for 2023-2024 g. Board Self Evaluation h Personnel |
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K. Action Items
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K.1. Consider Custodial Contract Renewal
Description:
Our current agreement with IQS, Inc became effective June 15, 2019. The agreement was for one year with four possible renewals each year thereafter by amendment upon approval of the Board of Trustees. This request is the 4th renewal request for this contract.
The agreed renewal amount is the CPI rate of 3.5%, which amounts to an increase of $21,139.83 on our current fees. Per the terms of the custodial service agreement, it is the recommendation of administrative staff that the Board of Trustees renew the custodial contract with IQS, Inc for an additional year. |
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K.2. Consider Approval to Amend Signatures on Bank Depository
Description:
As a result of the reorganization of the Board of Trustees there will possibly be a change in officers. The Board President and the Board Secretary must be authorized to sign on the District accounts at First National Bank, the District’s depository.
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K.3. Approval of Expenditure in Excess of $50,000
Description:
The purpose of this agenda item is to authorize the HVAC replacement project (which will include the Red Brick Auditorium and Brown Primary).
The Red Brick Auditorium HVAC is two 15 ton units from 1994. The Brown Primary system is a 40 ton pre-treat unit from 1996. We would like approval to proceed with this replacement project in the amount of $152,469. The replacement cost of this project was included in the budget amendment approved at the April Board Meeting. |
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K.4. Consider Appointment of Delegate to Represent Smithville ISD at the 2023 TASA/TASB Convention Delegate Assembly
Description:
The TASB Delegate Assembly is a crucial component of the Association’s governance structure. Each active member (school board) of the Association is entitled to have a delegate and an alternate attend the Assembly and cast our district’s vote on action items coming before the Assembly.
The TASA/TASB Convention this year is September 29-October 1, 2023 and will be held at the Kay Bailey Hutchinson Convention Center in Dallas, Texas. The 2023 Delegate Assembly will meet on Saturday, September 29th. |
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K.5. Distribution of Board Self-Evaluation Materials
Description:
The Board President will set a date for the completed Board Self-Assessment Instrument to be returned for tabulation. The instrument is included as an attachment in the packet for the Board’s convenience. The Board will address its self-evaluation at the regular June meeting.
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K.6. Personnel
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K.6.a. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of: Jenny Davis, teacher at Smithville Junior High, Megan Hancock, teacher at Smithville High School, Shannon Flores, athletic trainer at the high school, Travis Carruthers, teacher/coach at the high school and Lee Hartsell, assistant principal at the high school.
No action is required. |
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K.6.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
The Superintendent recommends employment of: Amanda Hudspeth - Junior High Principal Degree - M.Ed from Texas State University Certification - Principal EC-12, Secondary Mathematics 6-12 Years of Service - 23 years Campus - Smithville Junior High To replace Amanda Gommert Greg Maxwell - Junior High Assistant Principal Degree - MS from UT Permian Basin Certification - Generalist EC-6, Principal EC-12 Years of Service - 8 years Campus - Smithville Junior High To replace Tammy Mayberry Travis Kearns - Teacher Degree - BA from Texas A&M University Kingsville Certification - Special Education EC-12, Social Studies 8-12, English Language Arts and Reading 8-12, Social Studies 4-8 Years of Service - 7 years Campus - Smithville High School New position Leah Stinson - Teacher Degree - BA from Sam Houston State University Certification - alternative certification for Social Studies 8-12 Years of Service - 0 years Campus - Smithville High School To replace Bethany Cooper Collins Mark Broadway - Teacher Degree - BS from Hope International University Certification - Life Sciences 8-12, Science 4-8, ESL Supplemental 4-12 Years of Service - 28 years Campus - Smithville High School New position Chris Young - Teacher/Coach Degree - BS from Texas A&M University Corpus Christi Certification - Special Education EC-12, Physical Education EC-12 Years of Service - 5 years Campus - Smithville High School To replace Travis Carruthers (hired for Mark Belford at the March meeting but resigned the same week) John Jones - Instructional Coach Degree - BS from Texas A&M Corpus Christi Certification - Principal EC-12, Secondary Biology 6-12, Secondary Mathematics 6-12 Years of Service - 24 years Campus - Smithville Junior High To replace Rachel Tannreuther |
