March 27, 2023 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Student Led Pledge of Allegiance
Description:
Students representing the House System at Smithville Elementary will lead the group virtually in the Pledge of Allegiance. Those students are:
1st Grade: Barret Barrientos Eli Clanton Kale Waneck 2nd Grade: Zamyah Williams Ariah Pietsch Parker Gallip 3rd Grade: Conner Behrens Wesley Harwood Brooks Burns 4th Grade: Noeh Abascal Ella Doane Carmen Goding 5th Grade: Evan Worley Brennan White Mayleigh Ahlschlager |
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D. Board Recognitions
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D.1. Character Education Speakers
Description:
Student guest speakers will be present at each board meeting to read a short essay on the Character Trait of the Month.
Two students will be reading their essays on the character trait Virtue. They are Avery Johnson, a first grader in Ms. Hunsucker's class, and Tay'Lynn Anderson-Lovings, a fourth grader in Mrs. Fillman's class. |
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D.2. Bastrop County Elections Contest Winners
Description:
Bastrop County Elections sponsored a contest for the "I Voted" and "Future Voter" sticker design. Twelve Smithville ISD students finished in the Top 10 between the two categories. Those students will be recognized at the board meeting. They are:
"I Voted" Contest: Sophia Royster - 1st place Stihl Gartman - Top 10 Grace Hamilton - Top 10 Brityn Roberts - Top 10 Madeline Moore - Top 10 Khloe Pietsch - Top 10 Kare Beakley - Top 10 "Future Voter" Contest: Henley Duty - 3rd place Caston Rector - Top 10 Layne Supak - Top 10 Aaron Owens - Top 10 Aubrey Gommert - Top 10 |
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D.3. Recognition of Outstanding Students for the Nine-Weeks
Description:
Each nine-weeks the middle school and high school faculties select an outstanding student from their respective campus. Students are rated on a scale of 1 to 10 on such criteria as grades, honesty, enthusiasm, cooperation with teachers and their peers, class participation and leadership. Amelia House and Gideon Blaeuer have been chosen as outstanding students for the 3rd nine-weeks from Smithville Junior High. Amelia is in the 7th grade and is the granddaughter of Rose Hudson and Robert Hansen, Jr., and Gideon is in the 6th grade and is the son of Miranda Blaeuer. |
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D.4. Tiger Award Recipient Recognition
Description:
Tiger Award recipients are nominated by peers. Each campus and department will nominate a representative. Final nominations will be voted on by a select committee. Each campus and department will have an award winner that will be recognized at the board meeting every 9-weeks.
Tiger Award winners: Smithville Elementary - Pam Cowan (Teacher) Smithville Junior High - Anna Diltz (Paraprofessional) Smithville High School - Jennifer Berry (Teacher) ISD - Lucy Kirkby (Transportation) |
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E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
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F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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G. Information Items
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G.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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G.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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G.3. SISD Instructional/Curriculum Program Highlight - Culinary Arts
Description:
The Board will be presented with curriculum and program area highlights on a regular basis. The purpose of each presentation is to keep the Board informed of the academic progress within the district and on campuses.
This month will feature the culinary arts program. |
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G.4. Safety and Security Update
Description:
Dr. Michael Caudill, Assistant Superintendent, will report to the Board on measures being taken in the district to address safety and security for students and staff.
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G.5. Tentative April Agenda Items
Description:
a. Financial Report
b. Superintendent’s Report c. Resignations and Employment of Certified Personnel |
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H. Action Items
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H.1. Reschedule Date for Regular Board Meeting in June
Description:
The regular June board meeting falls on June 19th, 2023, which is a federal holiday in observance of Juneteenth. It has been suggested that we reschedule the meeting. Possible dates are Tuesday, June 20, 2023 or Monday, June 26, 2023.
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H.2. Approval of Expenditure in Excess of $50,000
Description:
The purpose of this agenda item is to authorize the replacement of scoreboards at the softball/baseball facility and in the high school gym. This project will be replace aging scoreboards.
If the project is approved, we will utilize the services of a purchasing Coop vendor. Pricing information will be presented at the Board Meeting. Mr. Zach Harris & Mrs. Lindsey Saunders will be available for questions. |
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H.3. Consider Approval of Instructional Materials Allotment and Textbook Adoption
Description:
Board policies EFAA (legal) and EFAA (local) address the selection and adoption of instructional materials for the district. The instructional resource committee recommendation is to adopt all titles on the state approved list. From the list, each campus will determine the supplemental materials to be ordered based on instructional allotment funds and need assessments for each campus.
In order to remain in compliance with board policy and state guidelines to enable the district to obtain state-funded instructional materials for the school district, the Board of Trustees must certify the use of Instructional Material Allotment Funds for instructional resources within the school district.
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H.4. Personnel
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H.4.a. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of: Haylee Padilla and Haley Hancock, teachers at Brown Primary, Charles Hamrick, teacher at Smithville Junior High, Oscar Nunez, teacher/coach at Smithville Junior High and Mark Belford, teacher/coach at Smithville High School.
No action is required. |
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H.4.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
The Superintendent recommends employment of: Tracy Johnson - Director of Special Education Degree - Doctorate from Texas A&M Kingsville Certification - Principal EC-12, Educational Diagnostician EC-12, Elem. Early Childhood PK-6, Elem. Self-Contained 1-8, Eem. Self-Contained PK-6, Generic Special Education PK-12, Early Childhood Education-Handicapped PK-6 Years of Experience - 15 administrative, 5 teaching Campus - District-wide, housed at Central Office John Brockman - Teacher/Coach Degree - Master of Education in Curriculum and Instruction from Texas A&M University Certification - Pending Social Studies 7-12 Years of Experience - 0 Campus - Smithville Junior High To replace Charles Hamrick Amanda Janssen - Music Teacher Degree - Bachelor of Science in Early Childhood Education from UT Austin Certification - Elementary EC-6 Years of Experience - 10 years Campus - Smithville Elementary School To replace Hanna McDorman |
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H.4.c. Consider and Take Action Regarding Certified Staff Contract Renewals
Description:
The administrators of the district have submitted to the office of the superintendent their recommendations for contract renewal of existing certified staff members. The Board of Trustees is the final hiring authority for certified contract employees for Smithville I.S.D. and will act upon the recommendations for renewal of certified staff as presented by the Superintendent. According to Texas Government Code §573.062, employees affected by the nepotism laws would have to abstain from voting on the contract (or salary) of a spouse or family member if that action applies only to the individual and is not taken regarding a bona fide class or category of employees. Therefore, according to code, we will need one motion for approval of faculty contracts.
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