July 9, 2025 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus for

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

7.B. Meeting Minutes Consensus:

7.C. Goal Statements

7.D. Public Comments (if any)

7.E. Discussion Items

7.E.1. Every Kid Needs a Champion

7.E.2. ESJ Goal and Action Statements

7.E.3. Data Review

7.F. New Business

7.F.1. Other Items

7.G. Announcements and Updates

7.G.1. Next Meeting Date: August 13, 2025

7.G.2. Equity Monthly Themes

7.H. Adjourn

8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

8.B. Meeting Minutes Consensus

8.C. Public Comments (if any)

8.D. Agenda Items

8.D.1. Special Education Programming

8.D.2. Advance Learner Program Data & Showcase

8.D.3. Fine Arts Program & Showcase

8.E. Adjourn

9. POLICY:  (Approximately 60 minutes)
Administrator:  Terrell Yarbrough, Superintendent

9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

9.B. Meeting Minutes Consensus

9.C. Public Comments (if any)

9.D. Agenda Items

9.E. Adjourn

10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee

10.B. Meeting Minutes Consensus for June 11, 2025

10.C. Public Comments (if any)

10.D. Agenda Items

10.D.1. Recommendation to accept the May 2025 Treasurer's Report

10.D.2. Recommendation to approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for the 2025-2026 school year, paid with District Funds

10.D.3. Recommendation to approve an agreement with Secure Halo for Security Penetration Testing for a cost of $21,254, paid with Technology Department funds.

10.D.4. Recommendation to approve a Proposal of Service with Hagney Architects for a dust collection system at Harlem High School CTE building

10.D.5. Recommendation to approve the purchase of updated Woodcock Johnson V protocols for 2025-2026 school year for a cost of $7,817.50, paid with IDEA Flow Through Part B. 

10.D.6. Other

10.E. Adjournment