March 17, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Parker Center students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  February 24, 2025

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Aaron McKnight, Board member

10.B. Rebecca Carlson, Board member

10.C. Larry Smith, Board member

10.D. Megan Hastings, Board Member

10.D.1. Next Education Committee meeting:  April 9, 2025 @ 4:30 p.m.

10.E. Michael Sterling, President

10.E.1. Next Regular Board Meeting:  April 14, 2025 @ 6:00 p.m.

10.E.2. Next Policy Committee Meeting:  April 9, 2025 @ 4:30 p.m. (no policies)

10.F. Kurt Thompson, Vice President

10.F.1. Next Business Services Committee meeting:  April 9, 2025 @ 4:30 p.m.

10.G. Evelyn Meeks, Secretary

10.G.1. Next Equity & Social Justice Meeting:  April 9, 2025 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept January 2025 Treasurer's Report

11.B.4. Recommendation to approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $36,500

11.B.5. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $ 574,005 for the FY26 school year, funded by the IDEA Flow Through Part B Grant

11.B.6. Recommendation to approve a membership renewal with IHSA/Illinois High School Association for the 2025-2026 school year

11.B.7. Recommendation to approve an agreement with Alpha Controls & Services to upgrade controls at Harlem High School for a cost of $87,350

11.B.8. Recommendation to approve the purchase a five-year agreement with HMH Education for the purchase of K-5 ELA Curriculum for a total cost of $785,287.60   

11.B.9. Recommendation to approve the Harlem School District # 122 Fee information for the 2025-2026 school year

11.B.10. Recommendation to approve an agreement with Nicomm Networks for fiber optic replacement at all locations total cost before E-Rate is $233,441.51 and total cost after E-Rate for eligible products is $61,791.91, paid with technology funds

11.B.11. Recommendation to approve an agreement with Per Mar Security to update the monitoring systems at Loves Park, Olson Park, Parker Center, Machesney, Maple, Marquette, Ralston, Windsor, HMS, for a cost of $83,172.66 paid with The Stronger Connections Grant

11.B.12. Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

11.B.13. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.C.3. Recommendation to approve Non-Tenured Certified Staff Recommended for Re-employment for the 2025-2026 school year

11.C.4. Recommendation to approve a Resolution to Non-renew Certain Non-tenured Licensed Employee(s)

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act (FOIA) Response dated February 24, 2025, with no inclusive documents to Request as submitted by Logan Lyman on February 7, 2025

11.D.2. Freedom of Information Act (FOIA) Response including responsive information dated February 24, 2025, to request submitted by Elaine Nichols on February 17, 2025

11.D.3. Freedom of Information Act (FOIA) Request submitted on February 21, 2025, by Michael Rost of Allium Data, for an open records commercial request regarding property and casualty insurance policy information

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Aaccept January 2025 Treasurer's Report

13.C. Approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $36,500

13.D. Approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $574,005 for the FY26 school year, funded by the IDEA Flow Through Part B Grant

13.E. Approve a membership renewal with IHSA/Illinois High School Association for the 2025-2026 school year

13.F. Approve an agreement with Alpha Controls & Services to upgrade controls at Harlem High School for a cost of $87,350

13.G. Approve a five-year agreement with HMH Education for the purchase of K-5 ELA Curriculum for a total cost of $785,287.60

13.H. Approve the Harlem High School District # 122 Fee information for the 2025-2026 school year

13.I. Approve an agreement with Nicomm Networks for fiber optic replacement at all locations total cost before E-Rate is $233,441.51 and total cost after E-Rate for eligible products is $61,791.91, paid with technology funds

13.J. Approve an agreement with Per Mar Security to update the monitoring systems at Loves Park, Olson Park, Parker Center, Machesney, Maple, Marquette, Ralston, Windsor, HMS, for a cost of $83,172.66, paid with The Stronger Connections Grant

13.K. Approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

13.L. Approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses

13.M. Approve Non-Tenured Certified Staff Recommended for Re-employment for the 2025-2026 school year

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Approve a Resolution to Non-renew Certain Non-tenured Licensed Employee(s)

17. Adjournment