February 24, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Rock Cut Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  February 10, 2024 Regular & Closed Minutes

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Evelyn Meeks, Secretary

10.A.1. Next Equity & Social Justice Meeting:  March 12, 2025 @ 4:30 p.m.

10.B. Aaron McKnight, Board member

10.C. Rebecca Carlson, Board member

10.D. Larry Smith, Board member

10.E. Megan Hastings, Board Member

10.E.1. Next Education Committee meeting:  March 12, 2025 @ 4:30 p.m.

10.F. Michael Sterling, President

10.F.1. Next Regular Board Meeting:  March 17, 2025 @ 6:00 p.m.

10.F.2. Next Policy Committee Meeting:  March 12, 2025 @ 4:30 p.m.

10.F.3. Recommendation to approve Second Reading of Policy Updates from January 13, 2025 First Reading

10.F.4. Recommendation to release the redacted closed session minutes from July 1, 2024 through December 31, 2024

10.G. Kurt Thompson, Vice President

10.G.1. Next Business Services Committee meeting:  March 12, 2025 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve 2025-2026 District Calendar

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to award bid for parking lot improvement projects for Olson Park Elementary and Harlem Middle School to Stenstrom Excavating and Blacktop for a base bid of $439,990 and Alternate #1 of $11,298 for a total cost of $451,288

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) dated February 7, 2025, submitted by Logan Lyman requesting information on Personal, Sick, Vacation days from support Staff - paras supervisory assistants, custodians Jan 1st 2021 - Dec 31, 2024 and for the Support Staff Salary Report, and the District's 5-day extension request to respond by February 24, 2025

11.D.2. Freedom of Information Act Request (FOIA) dated February 17, 2025, submitted by Elaine Nichols requesting information on educators

11.D.3. Equity Report

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve 2025-2026 District Calendar

13.C. Approve Second Reading of Policy Updates from January 13, 2025 First Reading

13.D. Approved release of redacted closed session minutes from July 1, 2024 through December 31, 2024

13.E. Approve award bid for parking lot improvement projects for Olson Park Elementary and Harlem Middle School to Stenstrom Excavating and Blacktop for a base bid of $439,990 and Alternate #1 of $11,298 for a total cost of $451,288

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment