December 16, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Windsor Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  November 18, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Kurt Thompson, Vice President

10.A.1. Next Business Services Committee meeting:  January 8, 2025 @ 4:30 p.m.

10.A.2. General Assembly Delegate Report Update

10.B. Evelyn Meeks, Secretary

10.B.1. Next Equity & Social Justice Meeting:  January 8, 2025 @ 4:30 p.m.

10.C. Aaron McKnight, Board member

10.D. Rebecca Carlson, Board member

10.E. Larry Smith, Board member

10.F. Megan Hastings, Board Member

10.F.1. Next Education Committee meeting:  January 8, 2025 @ 4:30 p.m.

10.G. Michael Sterling, President

10.G.1. Next Regular Board Meeting:  January 13, 2025 @ 6:00 p.m.

10.G.2. Next Policy Committee Meeting:  January 8, 2025 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept FY24 Audit by Sikich

11.B.4. Recommendation to accept DLA Facilities Assessment & 10-Year Life Safety Survey

11.B.5. Recommendation to accept July and August 2024 Treasurer's Report

11.B.6. Recommendation to approve the award bid to Nelson Adams NACO Corp, for the purchase and installation of cafeteria tables at Marquette Elementary for a cost of $79,200.08

11.B.7. Recommendation to approve revised Community Solar Bill Credit Purchase Agreement

11.B.8. Recommendation to approve Termination Agreement regarding original Community Solar Bill Credit Purchase Agreement.

11.B.9. Recommendation to approve First Amendment To Solar Lease and Easement Agreement

11.B.10. Recommendation to approve Second Amendment to Memorandum of Lease

11.B.11. Recommendation to approve an updated Life Safety Amendment for Harlem Middle School roof replacement in the amount of $1,657,984.80

11.B.12. Recommendation to approve an updated Life Safety Amendment for Hoffman Campus roof replacement in the amount of $326,916.00

11.B.13. Recommendation to approve an agreement with Metronet for business fiber internet access for 60 months at a cost of $750 per month

11.B.14. Recommendation to approve contract with XELLO for college and career exploration planning at a cost of $14,848.50, paid with CEANCI funds

11.B.15. Recommendation to approve an agreement with RAMP for professinal development training on February 14, 2025, Teacher Institute, at a cost of $2,750, paid with IDEA Flow Through Part B

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Equity In Action

11.D.2. Freedom of Information Act Request (FOIA) submitted by Eden Ding requesting purchase order information from January 1, 2020 to present and the District's response dated December 2, 2024 with inclusive documents

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Acceptance of FY24 Audit

13.C. Acceptance of DLA Facilities Assessment & 10-Year Life Safety Survey

13.D. Acceptance of July and August 2024 Treasurer's Reports

13.E. Approve the award bid to Nelson Adams NACO Corp, for the purchase and installation of cafeteria tables at Marquette Elementary for a cost of $79,200.08

13.F. Approve revised Community Solar Bill Credit Purchase Agreement

13.G. Approve Termination Agreement regarding original Community Solar Bill Credit Purchase Agreement.

13.H. Approve First Amendment To Solar Lease and Easement Agreement

13.I. Approve Second Amendment to Memorandum of Lease

13.J. Approve an updated Life Safety Amendment for Harlem Middle School roof replacement in the amount of $1,657,984.80

13.K. Approve an updated Life Safety Amendment for Hoffman Campus roof replacement in the amount of $326,916.00

13.L. Approve agreement with Metronet for business fiber internet access for 60 months at a cost of $750 per month

13.M. Approve contract with XELLO for college and career exploration planning at a cost of $14,848.50, paid with CEANCI funds

13.N. Approve an agreement with RAMP for professional development training on February 14, 2025, Teacher Institute, at a cost of $2,750, paid with IDEA Flow Through Part B

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment