October 15, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Windsor Elementary Students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Conduct of Public Hearing concerning the intent of the Board of Education to sell $5,750,000 School Fire Prevention and Safety Bonds of the District
a.  Roll Call
b.  Purpose of the Bond sale
c.  Further comments if any
d.  Any written testimony read in
e.  President asks public for any written or oral comments
f.  Announcement regarding any oral or written testimony 
    Motion and second to adjourn the public hearing by a roll call vote
 

7. Approval of Board Meeting Minutes:  September 23, 2024 Public Hearing & Regular Minutes

8. Jason Blume, Assistant Superintendent for Communications & Community Relations

8.A. Awards and Recognitions

9. Comments from the Community

10. Approval of Bills

10.A. Payables Summary

10.B. Voided Checks

10.C. Payroll Voucher(s)

10.D. Accounts Payable Warrants

11. Communications and Committee Reports

11.A. Larry Smith, Board member

11.B. Megan Hastings, Board Member

11.B.1. Next Education Committee meeting:  November 13, 2024 @ 4:30 p.m.

11.C. Michael Sterling, President

11.C.1. Next Regular Board Meeting:  October 28, 2024 @ 6:00 p.m.

11.C.2. Next Policy Committee Meeting:  November 13, 2024 @ 4:30 p.m.

11.C.3. Motion to appoint the 2024 IASB Delegate to the 2024 IASB Delegate Assembly on behalf of the Harlem School District. (vote by consensus)

11.C.4. Motion that the appointed 2024 IASB Delegate be granted the authority to vote on the IASB Resolutions at the 2024 Delegate Assembly solely in accordance with the consensus of this Board of Education on October 15, 2024. (vote by consensus)

11.D. Evelyn Meeks, Secretary

11.D.1. Next Equity & Social Justice Meeting:  November 13, 2024 @ 4:30 p.m.

11.E. Kurt Thompson, Vice President

11.E.1. Next Business Services Committee meeting:  November 13, 2024 @ 4:30 p.m.

11.F. Aaron McKnight, Board member

11.G. Rebecca Carlson, Board member

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A.1. Recommendation to approve Student Travel Requests:

12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

12.B.1. Recommendation to approve Resolution Declaring Surplus Property:

12.B.2. Recommendation to approve Facility Requests:

12.B.3. Recommendation to approve ARC Design to provide design and work drawings for Olson Park Elementary and Harlem Middle School parking lot repairs, and Harlem High School varsity baseball field backstop and fence

12.B.4. Recommendation to approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400

12.B.5. Recommendation to approve the estimated annual 2024 Tax Levy

12.B.6. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY25 school year for a total of $5,000, paid with ESEA Title I Funds

12.B.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025

12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum

12.C.2. Resignations

12.D. Dr. Terrell Yarbrough, Superintendent

12.D.1. Freedom of Information Act Request (FOIA) submitted by the Harlem Federation of Teachers requesting information relative to emails and librarian's schedule, and the District's response with inclusive documents dated October 8, 2024

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

14. ACTION ITEMS

14.A. Approve Resolution Declaring Surplus Property

14.B. Approve ARC Design to provide design and working drawings for Olson Park Elementary School & Harlem Middle School parking lot repairs and High School varsity baseball field backstop and fence

14.C. Approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400

14.D. Approve the Estimated Annual 2024 Tax Levy

14.E. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY 25 school year for a total of $5,000, paid with ESEA Title I Funds

14.F. Approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025

15. Announcements and Discussion:  

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

17.A. Consideration to approve Memorandum of Understanding between Harlem Board of Education,  Harlem Federation of Teachers (HFT) and Harlem Federation of Support Staff (HFSS) relative to full-time Registered Nurses working conditions.

18. Adjournment