October 9, 2024 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members only)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus for September 4, 2024

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EQUITY:  (Limited up to 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino
Union:  Elana Schelling-Tufte
E Team members:  
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
 

7.B. Meeting Minutes Consensus:  Sepember 4, 2024

7.C. Public Comments (if any)

7.D. Goal Statements

7.E. Discussion Items:
a.  Meeting Norms
b.  Training:  Culture
c.   Building E-Team Support

7.F. Announcements and Updates:
a.  Next Meeting Date:  November 13, 2024
     i.     Topic:   Allyship
    ii.     Presenter:  Ralston

b.  Equity Monthly Themes

8. Adjourn

9. EDUCATION: (Limited up to 60 minutes)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

9.A. Roll Call:  Rebecca Carlson, Megan Hastings, Micki Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luis Dominguez
Union:  Elana Schelling-Tufte
E-Team members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

9.B. Meeting Minutes Consensus:  September 4, 2024

9.C. Public Comments (if any)

9.D. Early Childhood Programs

9.E. i-Ready Data

9.F. Adjourn

10. POLICY:  (Limited up to 60 minutes)   NO POLICIES
Administrator:  Terrell Yarbrough, Superintendent

10.A. Roll Call:  Michael Sterling, Larry Smith, Terrell Yarbrough, Kris Arduino, Josh Aurand, Micki Erb, Shelley Wagner, Jason Blume, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

10.B. Meeting Minutes Consensus

10.C. Public Comments (if any)

10.D. Agenda Items

10.E. Adjourn

11. BUSINESS :  (Limited up to 45 minutes)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

11.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Micki Erb, Pam Cook, Union designee (honorary)

11.B. Meeting Minutes Consensus:  September 4, 2024

11.C. Public Comments (if any)

11.D. Agenda Items

11.D.1. Recommendation to approve an agreement with ARC Design to provide design and working drawings for Olson Park and Harlem Middle School parking lot repairs and Harlem High School varsity baseball fields backstop and fence

11.D.2. Recommendation to approve next steps in the electric bus funding grant opportunity

11.D.3. Recommendation to approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400

11.D.4. Recommendation to approve the estimated annual 2024 Tax Levy

11.D.5. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY25 school year for a total of $5,000, paid with ESEA Title I Funds

11.D.6. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025

11.E. Informational

11.E.1. 2 Tier Feasiblity 

11.F. Adjournment