July 18, 2024 at 6:00 PM - REVISED Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  

6.A. Regular & Closed Minutes of 6-10-24

6.B. Public Hearing Minutes of 6-10-24

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  August 19, 2024 @ 6:00 p.m.

10.A.2. Next Policy Committee Meeting:  COTW - August 14, 2024 @ 4:30 p.m.

10.A.3. Recommendation to approve First Reading of Policy Update Recommendations from July 10, 2024 Policy Committee

10.B. Kurt Thompson, Vice President

10.B.1. Next Business Services Committee meeting:  COTW - August 14, 2024 @ 4:30 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  COTW - August 14, 2024 @ 4:30 p.m.

10.D. Aaron McKnight, Board member

10.E. Rebecca Carlson, Board member

10.F. Larry Smith, Board member

10.G. Megan Hastings, Board Member

10.G.1. Next Education Committee meeting:  COTW - August 14, 2024 @ 4:30 p.m.

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept May 2024 Treasurer's Report

11.B.4. Recommendation to approve a Community Solar Bill Credit Purchase Agreement with BOW Renewables

11.B.5. Recommendation to approve revised Solar Lease and Easement Agreement with Harlem School Solar LLC

11.B.6. Recommendation to approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for 36 weeks paid with District funds.

11.B.7. Recommendation to approve agreement with the Regional Office of Education for a Student Support Specialist for grades 4-12

11.B.8. Recommendation to approve a General Service Agreement with Dustin Eckhardt to design and paint a mural at Harlem Middle School at cost of $3,600

11.B.9. Recommendation to approve the purchase of Lexia LETRS licenses for Early Childhood Educators for a cost of $5,000, paid with Title II funds

11.B.10. Recommendation to approve Regional Office of Education # 17 to continue Professional Development Services for Next Generation Science Standards (NGSS) for a cost not to exceed $11,000 paid with Title II Funds

11.B.11. Recommendation to approve a one-year subscription renewal with Edpuzzle for the high school at a total cost of $2,940, paid with high school budget

11.B.12. Recommendation to approve a one-year subscription with Curriculum Associates to purchase Personalized Learning licenses for Reading and Math for Harlem Middle School ($18,580.64) and Loves Park Elementary ($10,783.60) for a total cost of $29,364.24, paid with School Improvement Grant

11.B.13. Recommendation to renew a one-year subscription with Panorama Education for the Harlem Middle School MTSS Team at a cost of $9,750, paid with School Improvement Grant

11.B.14. Recommendation to renew a one-year subscription from Mastery Manager for grades 6-12 at a total cost of $19,888.60, paid with Curricuum & Instruction budget

11.B.15. Recommendation to renew a one-year subcription with Cengage Learning at a cost of $3,280.40, paid with Curriculum & Instruction budget

11.B.16. Recommendation to renew a one-year subscription with Test Out at a cost of $4,850, paid with Curriculum & Instruction Budget

11.B.17. Recommendation to renew a one-year subscritpion with McGraw Hill at a cost of $12,780, paid with Curriculum and Instruction Budget

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) submitted by UnionBids on June 6, 2024 requesting information on chiller bids and the District's inclusive response dated June 7, 2024.

11.D.2. Freedom of Information Act Request (FOIA) submitted by Jan Mansfield on July 2, 2024 requesting emails for Board members and the Superintendent (individual and group emails) from January 1, 2024 through July 2, 2024 and the District's request for a narrowed request and 5 day extension due July 18, 2024

11.D.3. Freedom of Information Act Request (FOIA) submitted on 7-15-24 by Jennifer Laureano, requesting a video dated back to May 22, 2024

11.D.4. Freedom of Information Act Request (FOIA) submitted on July 12, 2024 from Sheri Reid, of Smart Procure requesting purchase records from 4-10-24 through current date

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve First Reading of Policy Update Recommendations from July 10, 2024 Policy Committee

13.B. Approve Resolution Declaring Surplus Property

13.C. Approve acceptance of May 2024 Treasurer's Report

13.D. Approve a Community Solar Bill Credit Purchase Agreement with BOW Renewables

13.E. Approve revised Solar Lease and Easement Agreement with Harlem School Solar LLC

13.F. Approve an agreement with the Regional Office of Education for the renewal of a Truancy Interventionist for a cost of $50/hour at 40 hours/week for 36 weeks paid with District funds

13.G. Approve agreement with the Regional Office of Education for a Student Support Specialist for grades 4-12

13.H. Approve General Service Agreement with Dustin Eckhardt to design and paint a mural at Harlem Middle School at a cost of $3,600

13.I. Approve the purchase of Lexia LETRS licenses for early childhood educators licenses, for a cost of $5,000, paid with Title II Funds

13.J. Approve Regional Office of Education # 17 to continue Professional Development services for Next Generation Science Standards (NGSS) for a cost not to exceed $11,000 paid with Title II Funds

13.K. Approve renewal of a one-year subscription with Edpuzzle for the high school at a total cost of $2,940, paid with High School Budget

13.L. Approve a one-year subscription with Curriculum Associates to purchase Personalized Learning licenses for Reading and Math for Harlem Middle School ($18,580.64) and Loves Park Elementary ($10,783.60) for a total cost of $29,364.24, paid with School Improvement Grant

13.M. Approve renewal of a one-year subscription with Panorama Education for the Harlem Middle School MTSS Team at a cost of $9,750, paid with School Improvement Grant

13.N. Approve renewal of a one-year subscription from Mastery Manager for grades 6-12 at a total cost of $19,888.60, paid with Curriculum & Instruction Budget

13.O. Approve renewal of a one-year subscription with Cengage Learning at a cost of $3,280.40, paid with Curriculum & Instruction Budget

13.P. Approve renewal of a one-year subscription with Test Out at a cost of $4,850, paid with Curriculum & Instruction Budget

13.Q. Approve renewal of a one-year subscription with McGraw Hill at a cost of $12,780, paid with Curriculum & Instruction Budget

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration of Student Discipline # 2024-2025-1

16.B. Consideration of Student Discipline # 2024-2025-2

16.C. Consideration and Possible Approval of a Memorandum of Understanding between the Harlem Board of Education and Harlem Federation of Teachers as discussed in closed session.

16.D. Consideration and Possible Approval of a Memorandum of Understanding between the Harlem Board of Education and Harlem Federation of Support Staff Council as discussed in closed session.

16.E. Recommendation to approve Technology Department Restructure

17. Adjournment