April 29, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Parker Center students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes: 
Regular & Closed Minutes of April 11, 2024 Special Meeting
Regular & Closed Minutes of April 15, 2024 meeting

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Rebecca Carlson, Board member

10.B. Larry Smith, Board member

10.B.1. Next Education Committee meeting:  June 13, 2024 @ 4:30 p.m.

10.C. Megan Hastings, Board Member

10.C.1. Recommendation to approve First Reading of Policy Updates  from April 22, 2024 Policy Committee meeting recommendations

10.C.2. Next Policy Committee Meeting:  June 17, 2024 @ 4:30 p.m.

10.D. Michael Sterling, President

10.D.1. Next Regular Board Meeting:  May 13 2024 @ 6:00 p.m.

10.E. Evelyn Meeks, Secretary

10.E.1. Next Equity & Social Justice Meeting:  May 30, 2024 @ 4:30 p.m.

10.F. Kurt Thompson, Vice President

10.F.1. Next Business Services Committee meeting:  May 8, 2024 @ 5:30 p.m.

10.G. Aaron McKnight, Board member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve District Consolidated Plan

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to award bid for Chiller Replacement Project at Loves Park and Olson Park Elementary for a cost of $1,097,182

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.C.3. Recommendation to approve four flag football stipends at Harlem High School

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA), submitted on April 13, 2024, by SReid of Smart Procure, requesting all purchasing records from 1-11-24 through current date and the District's Response with inclusive documents dated April 15, 2024.

11.D.2. Freedom of Information Act Request (FOIA) submitted on April 9, 2024 by Databid for bids received on High school catwalk, re-roofing and chiller replacement and the District's response dated April 16, 2024

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve First Reading of Policy Recommendations for April 22, 2024 Policy Committee

13.B. Approve District Consolidated Plan

13.C. Approve Resolution Declaring Surplus Property

13.D. Approve to award bid for Chiller Replacement Project at Loves Park and Olson Park Elementary for a cost of $1,097,182

13.E. Approve four flag football stipends at Harlem High School

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Approve appointment of Food Service Director as discussed in Closed Session

17. Adjournment