July 17, 2023 at 6:00 PM - Regular Board Meeting
Agenda |
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance:
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Minutes: Regular meeting of June 12, 2023 and Public Hearing Minutes of June 12, 2023
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7. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Communications and Committee Reports
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10.A. Michael Sterling, President
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10.A.1. Next Regular Board Meeting: August 7, 2023 @ 6:00 p.m.
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10.A.2. Next Policy Committee Meeting: August 14, 2023 @ 4:30 p.m.
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10.A.3. Recommendation to approve First Reading of Policy Updates from June 20, 2023 Policy Committee
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10.B. Kurt Thompson, Vice President
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10.B.1. Next Business Services Committee meeting: August 2, 2023 @ 5:30 p.m.
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10.C. Evelyn Meeks, Secretary
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10.C.1. Next Equity & Social Justice Meeting: July 27, 2023 @ 4:30 p.m. (HHS - Room W-145)
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10.D. Larry Smith, Board member
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10.D.1. Next Education Committee meeting: August 29, 2023 @ 4:30 p.m.
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10.E. Aaron McKnight, Board member
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10.F. Rebecca Carlson, Board member
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10.G. Megan Hastings, Board Member
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
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11.A.2. School Improvement Plan Update
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11.A.3. Grants Update
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11.B. Josh Aurand, Chief School Business Official
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11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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11.B.2. Recommendation to approve Facility Requests:
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11.B.3. Recommendation to accept May 2023 Treasurer's Report
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11.B.4. Recommendation to approve an agreement with a vending machine company
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11.B.5. Recommendation to approve an agreement with Quaver Music for a one (1) year subscription at a total cost of $12,600 paid with Title IV funds
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11.B.6. Recommendation to approve an agreement with Teaching Strategies gold for one (1) year subscription at $7,873 paid with local funds
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11.B.7. Recommendation to approve an agreement with Mystery Science for a one (1) year subscription at a total cost of $11,160 paid with local funds
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11.B.8. Recommendation to approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $15,222.21 paid with local funds
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11.B.9. Recommendation to approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $169,394.50 funded by ESSER III
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11.B.10. Recommendation to approve an agreement with Edpuzzle for a one (1) year subscription at a total cost of $14,570, paid with ESSER III funds
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11.B.11. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription at a total cost of $4,000, paid with Title IV
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11.B.12. Recommendation to approve an agreement with Certiport for a one (1) year subscription at a total cost of $1,339.47, paid with local funds
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11.B.13. Recommendation to approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a total cost of $14,870.90, paid with local funds
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11.B.14. Recommendation to approve a two (2) year extension with EvaluWise for a total cost of $14,922.60, paid with local funds
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11.B.15. Recommendation to approve a two (2) year agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $7,000
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11.B.16. Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program
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11.B.17. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses
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11.B.18. Recommendation to approve Intergovernmental Agreement with City of Loves Park
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11.B.19. Recommendation to approve a 3-year renewal with Google Workspace for Education Plus with an annual cost of $28,287 and for a total of $84,86, paid with technology department budget
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11.B.20. Recommendation to approve a 3-year renewal for Lightspeed Relay, which includes web filtering and classroom management for a total cost for both licenses is $90,720, paid with technology department budget
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
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11.C.2. Resignations
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. Freedom of Information Act (FOIA) request submitted on June 15, 2023, by NBC reporter, Katherine Smyser, requesting any information on FOIA litigation for the District and the District's response dated June 20, 2023
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11.D.2. Freedom of Information Act (FOIA) Request submitted on June 23, 2023 by Josiah Chatterton of Prairie State Wire requesting information on Board members and the District's response dated June 26, 2023
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11.D.3. Freedom of Information Act Request (FOIA) submitted on June 8, 2023, from Vince Espi of Prairie State Wire, requesting information on DEI vendors (diversity, equity and inclusion) from January 1, 2019 through current date, the District's five-day request and additional request for clarification and time for item 4. |
12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approve Target Policy for 2023-2024
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13.B. Approve Resolution Declaring Surplus Property
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13.C. Approve acceptance of May 2023 Treasurer's Report
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13.D. Approve a contract with a vending machine company
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13.E. Approve an agreement with Quaver Music for a one (1) year subscription at a total cost of $12,600 paid with Title IV funds
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13.F. Approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,873 paid with local funds
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13.G. Approve an agreement with Mystery Science for a one (1) year subscription at a total cost of $11,160 paid with local funds
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13.H. Approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $15,222.21 paid with local funds
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13.I. Approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $169,394.50 funded by ESSER III
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13.J. Approve an agreement with Edpuzzle for a one (1) year subscription at a total cost of $14,570, paid with ESSER III funds
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13.K. Approve an agreement with DBQ Online for a one (1) year subscription at a total cost of $4,000, paid with Title IV
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13.L. Approve an agreement with Certiport for a one (1) year subscription at a total cost of $1,339.47, paid with local funds
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13.M. Approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a total cost of $14,870.90, paid with local funds
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13.N. Approve a two (2) year extension with EvaluWise for a total cost of $14,922.60, paid with local funds
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13.O. Approve a two (2) year agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $7,000
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13.P. Approve an Intergovernmental Agreement with Rock Valley College for the Running Start Program
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13.Q. Approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses
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13.R. Approve Intergovernmental Agreement with City of Loves Park
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13.S. Approve a 3-year renewal with Google Workspace for Education Plus with an annual cost of $28,287 and for a total of $84,86, paid with technology department budget
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13.T. Approve a 3-year renewal for Lightspeed Relay, which includes web filtering and classroom management for a total cost for both licenses is $90,720, paid with technology department budget
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14. Announcements and Discussion:
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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16.A. Consideration and Possible Action on Student Discipline # 2021-2022-9
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17. Adjournment
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