June 12, 2023 at 6:00 PM - Regular Board Meeting
Agenda |
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Regular & Closed Minutes: May 15, 2023
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7. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Communications and Committee Reports
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10.A. Michael Sterling, President
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10.A.1. Next Regular Board Meeting: July 17, 2023 @ 6:00 p.m.
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10.A.2. Next Policy Committee meeting: June 20, 2023 @ 6:00 p.m.
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10.B. Kurt Thompson, Vice President
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10.B.1. Next Business Committee Meeting: July 12, 2023 @ 5:30 p.m.
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10.C. Evelyn Meeks, Secretary
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10.C.1. Next Equity & Social Justice Meeting: July 27, 2023 @ 4:30 p.m. (HHS, Room W-145)
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10.D. Larry Smith, Board member
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10.D.1. Next Education Committee meeting: June 13, 2023 @ 6:00 p.m.
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10.D.2. Placement of "Flag Policy" on the Policy Committee Agenda for June 20, 2023
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10.E. Aaron McKnight, Board member
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10.F. Rebecca Carlson, Board member
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10.G. Megan Hastings, Board Member
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
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11.A.2. Structured Teaching Program at Harlem
Presenter:
Kasie Kosinski, Windsor Principal
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11.B. Josh Aurand, Chief School Business Official
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11.B.1. Note: A public hearing was held at 5:40 p.m. for input on the Resolution Transferring from the Educational Fund to Operations & Maintenance Fund the sum of $1,425,000, and from the Educational Fund to Transportation Fund in the sum of $200,000.
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11.B.2. Recommendation to approve Resolution Declaring Surplus Property:
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11.B.3. Recommendation to approve Facility Requests:
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11.B.4. Recommendation to approve an option agreement with Arrow Solar Development for community solar project located at Swanson Rd
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11.B.5. Recommendation to accept April 2023 Treasurer's Report
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11.B.6. Recommendation to approve renewal quote for the Treasurer's Bond FY24 with a limit of $18,500,000 at a cost of $11,724.00
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11.B.7. Recommendation to approve a Resolution transferring $1,425,000 from the Educational Fund to Operations & Maintenance Fund and $200,000 from Educational Fund to Transportation Fund
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11.B.8. Recommendation to approve Resource Officer Agreement with the County of Winnebago for School Resource Officer services at the high school starting 2023-2024 school year continuing through the 2028-2029 school year
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11.B.9. Recommendation to approve School Resource Officer Agreement with the City of Loves Park for School Resource Officer services starting with the 2023-2024 school year
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11.B.10. Recommendation authorizing administration to pursue an Intergovernmental Agreement for the transfer of property to the City of Loves Park in accordance with the terms set-forth in the Letter of Intent from the City of Loves Park dated May 30, 2023
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11.B.11. Recommendation to approve an agreement with Wilson Language for professional development training of Just Words Curriculum at a cost of $16,280, funded by IDEA ARP
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11.B.12. Recommendation to approve an agreement with Aspire for a teacher online course training subscription for a total cost of $50,400, funded by ESSER III and Title II
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11.B.13. Recommendation to accept an Intergovernmental Agreement with the Illinois Department of Healthcare and Family Services regarding reimbursement of expenditures for The School Based Health Services Program
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11.B.14. Recommendation to approve CSBO to lock natural gas price
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11.B.15. Recommendation to approve a Floating Grounds Position
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11.B.16. Recommendation to approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2023 through June 30, 2026
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11.B.17. Recommendation to approve an agreement with the Regional Office of Education to provide Professional Services to address student engagement at the high school, not to exceed $33,800, funded by Postsecondary Success Grant
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11.B.18. Recommendation to approve a partnership with P20 Network to create plans to track College and Career Readiness Indicators and student completion of College and Career Pathway Endorsements at a cost of $2,752, funded by Postsecondary Success Grant
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11.B.19. Recommendation to approve a renewal of Frontline Recruiting & Hiring Solution for a cost of $11,549.93, paid with District funds
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11.B.20. Recommendation to approve an agreement with Incident IQ to provide a Help Desk and Asset Management Software for a three (3) year contract at a total cost of $42,182.21, paid with District funds
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11.B.21. Recommendation to approve a one (1) year contract with Vertiv Corporation for $5,833.58, paid with District funds
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
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11.C.2. Resignations
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. 2024-2025 Facility Utilization Recommendation
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11.D.2. Freedom of Information Act Request (FOIA) submitted by Pamela Harding on May 17, 2023 requesting the cost of legal fees and the District's response dated May 22, 2023
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11.D.3. Freedom of Information Act (FOIA) Request submitted on May 23, 2023 by William Ingalls of WREX, requesting information on 2023 student conduct code violations for cheating and plagiarism and plagiarism for artifical Intelligence and the District's response dated May 24, 2023
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11.D.4. Freedom of Information Act Request (FOIA) submitted on June 7, 2023 by Pete Medlin of WNIJ Public Radio, requesting information from 2019-2020 through 2022-2023 of eligible students receiving the free and reduced lunches
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11.D.5. Freedom of Information Act Request (FOIA) submitted on June 8, 2023, from Vince Espi of Prairie State Wire, requesting information on DEI vendors (diversity, equity and inclusion) from January 1, 2019 through current date
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11.D.6. Recommendation to take consensus on vote for the Northwestern Illinois Association Subregion II Ballot Executive Board for:
Sarah Moore, Winnebago County Special Education District Administrator Dennis Daly, Member-At-Large, Winnebago #323, School Board Member Vote for Sara Moore or write-in candidate as Special Education District Administrator - Vote for Dennis Daly or write-in candidate as School Board Member - |
12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approve Resolution Declaring Surplus Property
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13.B. Approve an option agreement with Arrow Solar Development for community solar project located at Swanson Rd
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13.C. Approve acceptance of April 2023 Treasurer's Report
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13.D. Approve renewal quote for the Treasurer's Bond FY24 with a limit of $18,500,000 at a cost of $11,724.00
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13.E. Approve Resolution transferring $1,425,000 from the Educational Fund to Operations & Maintenance Fund and $200,000 from Educational Fund to Transportation Fund
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13.F. Approve Resource Officer Agreement with the County of Winnebago for School Resource Officer services at the high school starting 2023-2024 school year continuing through the 2028-2029 school year
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13.G. Approve School Resource Officer Agreement with the City of Loves Park for School Resource Officer services starting with the 2023-2024 school year
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13.H. Approve authorizing administration to pursue an Intergovernmental Agreement for the transfer of property to the City of Loves Park in accordance with the terms set-forth in the Letter of Intent from the City of Loves Park dated May 30, 2023
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13.I. Approve an Agreement with Wilson Language for professional development training of Just Words Curriculum at a cost of $16,280, funded by IDEA ARP
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13.J. Approve Agreement with Aspire for a teacher online course training subscription for a total cost of $50,400, funded by ESSER III and Title II
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13.K. Approve acceptance of an Intergovernmental Agreement with The Illinois Department of Healthcare and Family Services regarding reimbursement of expenditures for The School Based Health Services Program
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13.L. Approve CSBO to lock natural gas price
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13.M. Approve a Floating Grounds Position
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13.N. Approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2023 through June 30, 2026
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13.O. Approve an agreement with the Regional Office of Education to provide Professional Services to address student engagement at the high school, not to exceed $33,800, funded by Postsecondary Success Grant
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13.P. Approve a partnership with P20 Network to create plans to track College and Career Readiness Indicators and student completion of College and Career Pathway Endorsements, funded by Postsecondary Success Grant
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13.Q. Approve a renewal of Frontline Recruiting & Hiring Solution for a cost of $11,549.93, paid with District funds
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13.R. Approve an agreement with Incident IQ to provide a Help Desk and Asset Management Software for a three (3) year contract at a total cost of $42,182.21, paid with District funds
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13.S. Approve one (1) year contract with Vertiv Corporation for $5,833.58, paid with District funds
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13.T. Approve 2024-2025 Facility Utilization Recommendation
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13.U. Approve formal consensus vote as taken for Northwestern Illinois Association, Subregional II Ballot Executive Board:
Sarah Moore, Winnebago County Special Education District Administrator Dennis Daly, Member-at-Large, Winnebago #323, School Board Member |
14. Announcements and Discussion:
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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17. Adjournment
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