April 11, 2023 at 6:00 PM - Regular Board Meeting
Agenda |
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Machesney Park Elementary School
Presenter:
Abigail Edwards, Principal
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Regular & Closed Minutes: March 13, 2023 and Special Minutes of April 5, 2023
Attachments:
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7. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
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7.A. April 4, 2023 Election Results Announced (uncanvassed)
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7.B. Miranda Thompson, 2023 Golden Apple Recipient
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Communications and Committee Reports
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10.A. Michael Sterling, President
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10.A.1. Next Regular Board Meeting: April 24, 2023 @ 6:00 p.m.
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10.A.2. Organizational meeting changed to: May 1, 2023 @ 6:00 p.m.
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10.A.3. Note: Seating of newly elected Board members: Organizational meeting on May 1, 2023
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10.B. Jill Berogan, Vice President
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10.B.1. Next Policy Committee Meeting: April 17, 2023 @ 6:00 p.m. (canceled) Next: June 20, 2023 @ 6:00 p.m.
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10.C. Evelyn Meeks, Secretary
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10.C.1. Next Equity & Social Justice Meeting: May 4, 2023 @ 4:30 p.m. (HHS - W-145)
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10.D. Kurt Thompson, Board member
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10.D.1. Next Business Services Committee meeting: May 10, 2023 @ 6:00 p.m.
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10.E. Larry D. Smith, Board member
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10.E.1. Next Education Committee meeting: April 25, 2023 @ 6:00 p.m.
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10.F. Sue Berogan, Board member
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10.G. Sharon Ranieri, Board Member
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
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11.B. Josh Aurand, Chief School Business Official
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11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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11.B.2. Recommendation to approve Facility Requests:
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11.B.3. Recommendation to accept February 2023 Treasurer's Report
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11.B.4. Recommendation to approve resolution abating the working cash fund of the District
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11.B.5. Recommendation to renew Bus Washing agreement with Jarrod's Power Washing for the FY24 school year at a cost of $19.75 per bus and $19.75 per van for an increase of $826.00 from previous year
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11.B.6. Recommendation to award auditing services bid to Sikich at a cost for FY23 at $39,700, FY24 at $41,300, and FY25 at $42,950
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11.B.7. Recommendation to approve an agreement with Heidy LaFleur for a presentation at Loves Park and Olson Park Elementary Schools for School Improvement Planning Day at a cost of $3,800 per building
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11.B.8. Recommendation to approve an agreement with Lexia Learning Systems for professional development services in the amount of $75,920, paid with ESSER III and Title II funds
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11.B.9. Recommendation to approve an agreement with Kagan Cooperative Learning for a four-day onsite training to provide strategies for optimal engagement for all students at a cost of $26,955, paid with Title I funds
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11.B.10. Recommendation to approve an agreement with Midwest Tents & Events for rental of tables, chairs, and booths, includes set up and breakdown, for job fair at Harlem High School at a cost of $4,655.52, paid with Title IV
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11.B.11. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP & 504 platforms with website access for $17,132 for the FY24 school year funded by the IDEA grant
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11.B.12. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY24 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA Grant
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11.B.13. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $602,481 for the FY24 school year, funded by the IDEA Flow Through Part B Grant
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11.B.14. Recommendation to approve a contract renewal with Sunbelt Staffing, (VocoVision) for two (2) for school psychologist services of 37.5 hours per week for 38 weeks at a total cost of $302,484.75 for the FY24 school year, funded by the IDEA Flow Through Part B Grant
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
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11.C.2. Resignations
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. Freedom of Information Act Request (FOIA) submitted on March 16, 2023 by Bo Kim requesting bid results for CTE Project and High School renovations and the District's denial of said request dated March 16, 2023
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11.D.2. Recommendation to approve Intergovernmental Agreement for the Boone-Winnebago Regional Alternative School
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12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approve Resolution Declaring Surplus Property
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13.B. Approve acceptance of the February 2023 Treasurer's Report
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13.C. Approve resolution abating the working cash fund of the District
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13.D. Approve renewal of Bus Washing Agreement with Jarrod's Power Washing for the FY24 school year at a cost of $19.75 per bus and $19.75 per van for an increase of $826.00 from previous year
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13.E. Approve the award of auditing services bid to Sikich at a cost for FY23 at $39,700, FY24 at $41,300, and FY25 at $42,950
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13.F. Approve an agreement with Heidy LaFleur for a presentation at Loves Park and Olson Park Elementary Schools for School Improvement Day at a cost of $3,800 per building
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13.G. Approve an agreement with Lexia Learning Systems for professional development services in the amount of $75,920, paid with ESSER III and Title II funds
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13.H. Approve an agreement with Kagan Cooperative Learning for a four-day onsite training to provide strategies for optimal engagement for all students at a cost of $26,955, paid with Title I funds
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13.I. Approve an agreement with Midwest Tents & Events for rental of tables, chairs, and booths, includes set up and breakdown, for job fair at Harlem High School at a cost of $4,655.52, paid with Title IV
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13.J. Approve a contract renewal with Brecht's Database Solutions, Inc. for Embrace IEP & 504 platforms with website access for $17,132 for the FY24 school year funded by the IDEA Flow Through Part B grant
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13.K. Approve an Independent Contractor Agreement with Speech Horizons, Inc., to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY24 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA Grant
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13.L. Approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $602,481 for the FY24 school year, funded by the IDEA Flow Through Part B Grant
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13.M. Approve a contract renewal with Sunbelt Staffing, (VocoVIsion) for two (2) for school psychologist services of 37.5 hours per week for 38 weeks at a total cost of $302,484.75 for the FY24 school year, funded by the IDEA Flow Through Part B Grant
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13.N. Approve Intergovernmental Agreement for the Boone-Winnebago Regional Alternative School
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14. Announcements and Discussion:
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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16.A. Consideration and Approval of Employee Discipline in # 2022-2023 - 3
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17. Adjournment
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