August 9, 2021 at 6:00 PM - Regular Board Meeting Agenda Revised - FACE MASKS REQUIRED

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
 

5. Approval of Agenda

6. Approval of Board Meeting Minutes:
Regular & Closed Minutes of July 12, 2021
Special & Closed Minutes of August 2, 2021

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  August 23, 2021 @ 6:00 p.m.

10.A.2. Special Board meeting:  September 1, 2021 @ 6:00 p.m. - Closed Board Starting Right Session

10.A.3. Recommendation to destroy Board meeting audio recordings from July 15, 2019 through December 12, 2019 as per Illinois School Code

10.A.4. Discussion on CTE/Welding Facilities

10.A.5. Recommendation to reschedule August 23, 2021 Board meeting to August 17, 2021 at 6:00 p.m.

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  August 16, 2021 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 30, 2021 @ 6:00 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  September 8, 2021 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  August 10, 2021 @ 4:30 p.m.

10.E.2. Recommendation to change time of all Education Committee meetings from 6:00 p.m. to 4:30 p.m.

10.F. Sue Berogan, Board Member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to approve Gordon Flesch Company agreement to provide 3 copiers (2 at Harlem High School and 1 at Harlem Middle School) for a cost of $33,995 and a per copy charge of $0.00345 

11.B.4. Recommendation to approve an agreement with Edpuzzle for one (1) subscription for a total cost of $12,096 paid with ESSER II funds

11.B.5. Recommendation to approve an agreement with Screencastify for a three (3) year subscription for a total cost of $24,500 paid with ESSER II & III funds

11.B.6. Recommendation to approve an agreement with Seesaw for a three-year subscription for a total cost of $51,971.50 paid with ESSER II & III funds

11.B.7. Recommendation to approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11.760 paid with Title IV funds

11.B.8. Recommendatiion to approve an agreement with Teaching Strategies Gold for a one (1) year subscription at $6,650 paid with PreSchool for All Grant

11.B.9. Recommendation to approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $9,992 paid with local funds

11.B.10. Recommendation to approve agreement with T-Mobile for Education for wireless mobile service and 25 devices (Hotspot) for one (1) year for District families without reliable internet access for a total amount of $6,000 paid with ESSER II funds  

11.B.11. Recommendation to approve an Assistant Girls' Golf Coach for a differential of $3,872 per the Collective Bargaining Agreement

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Re-Opening of Schools Discussion

11.D.2. Freedom of Information Act Request (FOIA) dated July 8, 2021 received from Mark Seibold requesting records for teacher/staff trainings from January 1, 2018 through January 8, 2021 relative to various subjects and authored books, the Requestor's narrowed request dated July 15, 2021 and the District's response dated July 22, 2021                             .

11.D.3. Freedom of Information Act Request (FOIA) dated July 29, 2021 submitted by Bernadette Soto of the Chicago Regional Council of Carpenters requesting all information, including emails and executed contract(s) between Harlem SD 122, BR Bleachers, Carpetland and Custom Playgrounds, Inc., for FY 2020.

11.D.4. Freedom of Information Act Request (FOIA) dated August 3, 2021 submitted by Tim Oliver requesting for ACT and SAT webinars, all student directory information

11.D.5. Freedom of Information Act Request (FOIA) dated August 3, 2021, submitted by James Horne requesting the enrollment totals of Black, Hispanic, and White students, as well as students on free/reduced lunch, and students not on the free/reduced lunch who were enrolled in the following Advanced Placement courses for years 2015-2016 and 2018-2019

11.D.6. Freedom of Information Act Request (FOIA) dated August 3, 2021, submitted by Attorney Michael Weber on behalf of Philadelphia Indemnity Insurance Co requesting information relating to contractual relationship with FFP Origination LLC (a/k/a ForeFront Power LLC) as to services provided to the Energy Services Agreements and Site License Agreements between the District and FFP for school projects

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve destruction of Board meeting audio recordings from July 15, 2019 through December 16, 2019

13.B. Approve change in times of Education Committee meetings from 6:00 p.m. to 4:30 p.m.

13.C. Approve the rescheduling of the August 23, 2021 Board meeting to August 17, 2021 at 6:00 p.m.

13.D. Approve Resolution Declaring Surplus Property

13.E. Approve Gordon Flesch Company agreement to provide 3 copiers (2 at Harlem High School and 1 at Harlem Middle School) for a total cost of $33,955 and a per copy charge of $0.00345 

13.F. Approve an agreement with Edpuzzle for a one (1) subscription for a total cost of $12,096 paid with ESSER II funds

13.G. Approve Screencastify for a three (3) year subscription for a total cost of $24,500 paid with ESSER II & III funds

13.H. Approve agreement with Seesaw for a three-year subscription for a total cost of $51,971.50 paid with ESSER II & III funds

13.I. Approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11.760 paid with Title IV funds

13.J. Approve an agreement with Teaching Strategies Gold for one (1) year subscription at $6,650 paid with PreSchool for All 3-5 Grant

13.K. Approve agreement with T-Mobile for Education for wireless mobile service and 25 devices (Hotspot) for one (1) year for District families without reliable internet access for a total amount of $6,000 paid with ESSER II funds

13.L. Approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $9,992 paid with local funds

13.M. Approve an Assistant Girls' Golf Coach for a differential of $3,872 per the Collective Bargaining Agreement

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Approval of release of redacted closed minutes from January 1, 2021 through June 30, 2021 at the August 23, 2021 Board meeting

17. Adjournment